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Project Operations Assistant Jobs in Wisconsin (NOW HIRING)

Kunes Auto Group

Business Development Admin

Baraboo, WI · On-site

... related projects and communications. The position also provides support with proposals, client ... Support coordination between departments such as marketing, sales, and operations. * Assist with ...

Kunes Auto Group

Business Development Admin

Baraboo, WI · On-site

... related projects and communications. The position also provides support with proposals, client ... Support coordination between departments such as marketing, sales, and operations. * Assist with ...

Actalent

Assistant Project Manager

Green Bay, WI

$24 - $28/hr

Assistant Project Manager The Assistant Project Manager will assist with the planning, organization, and management of the day-to-day operations in construction projects. This role is essential in ...

Del Monte Foods Company

Field Assistant

Plover, WI · On-site

With operations spanning more than 35 countries, we've proudly been nourishing families for over ... Support additional field department projects and duties as assigned throughout the season. * Work ...

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Wisconsin

Project Operations Assistant information

See Wisconsin salary details

$13

$21

$31

How much do project operations assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for project operations assistant in Wisconsin is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.52 per hour, depending on experience, location, and employer.

What does a project assistant do?

A project operations assistant supports project managers by coordinating schedules, tracking progress, preparing reports, and managing documentation. They often use tools like Microsoft Office or project management software and ensure tasks are completed on time. The role requires strong organizational skills and attention to detail to help ensure project success.

What skills do you need to be a project assistant?

A project operations assistant needs strong organizational, communication, and time management skills to coordinate tasks and support project teams. Proficiency with project management tools like Microsoft Project or Excel, attention to detail, and the ability to multitask are also important for success in this role.

Is operations assistant a stressful job?

The role of a Project Operations Assistant can involve managing multiple tasks, deadlines, and coordinating between teams, which may lead to periods of stress. However, the level of stress varies depending on the work environment, workload, and individual skills in organization and communication.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or project by coordinating tasks, managing schedules, and ensuring smooth workflow. They often handle administrative duties, communicate with team members, and use tools like spreadsheets or project management software to track progress.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in Wisconsin? For Project Operations Assistant jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Wisconsin look for? The top searched job categories for Project Operations Assistant jobs in Wisconsin are:
What cities in Wisconsin are hiring for Project Operations Assistant jobs? Cities in Wisconsin with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Project Administrator (Part-Time)

Project Administrator (Part-Time)

MSA Professional Services, Inc.

Baraboo, WI • Hybrid

$24 - $38/hr

Other

Life, Retirement, PTO

Re-posted 16 days ago

Job description

Overview

Project Administrator 

Location(s): Baraboo, WIType: Part-Time| Hourly| Hybrid Eligible 

MSA is seeking a Project Administrator to support our Utility Operations team. This role plays a critical part in ensuring projects are delivered on time, within budget, and at the highest quality standards. This position is part-time (estimated around 20 hours per week) with scheduling flexibility based on your preferences and availability. 

The Project Administrator provides organizational support across all project phases, from development through close-out, helping streamline processes, track progress, and foster strong client and team relationships.

MSA specializes in the sustainable development of communities and is proud to be 100% employee owned. With roots reaching back to 1919, MSA has grown from a rural land survey company into a leading multidisciplinary firm of nearly 550 engineers, architects, planners, funding experts, surveyors, GIS experts, environmental scientists, and more who are committed to making communities better places to live, work, and play. 

Come join the ownership team here! 

Employee Testimonial:

"As an employee-owned company (100% ESOP), working at MSA is not just a job. We're genuine co-owners, and this ESOP setup promotes a culture of collaboration and engagement throughout MSA because we all have a direct financial interest as owners."

-Project Engineer Transportation, Cedar Rapids Office

Responsibilities

Role Responsibilities

  • Project & Operational Support

    • Support staff with administrative tasks and documentation.
    • Break down projects into manageable tasks, estimate timelines, and track progress.
    • Prepare and distribute project deliverables, reports, and metrics.
    • Assist with project setup in ERP, budgeting, and resource management.
    • Monitor expenses and progress to help projects stay on schedule and within budget.
    • Identify process inefficiencies and recommend improvements.

  • Phase-Specific Duties

    • Business Development & Marketing: Assist with proposals, RFP reviews, subconsultant coordination, and pipeline resource management.
    • Project Management: Support contracting, invoicing, QA/QC processes, subconsultant collaboration, and client follow-up.
    • Design & Delivery: Provide technical writing, documentation, and project communications support.
    • Bidding: Track bidders' questions, support addenda preparation, and review bid results.
    • Construction: Manage RFI tracking, submittals, contractor payments, and compliance documentation.
    • Close-Out: Assist with final surveys, project tagging, write-ups, and marketing collateral.
  • Other duties as assigned
Qualifications

What you bring

Skills & Knowledge / Education & Experience:

  • Associate's degree in Business, Project Management, or related field, or Bachelor's required
  • 2+ years of experience in financial review, business operations, or project management required
  • This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position
Why MSA
  • Immediate ownership with 100+ years of community impact
  • Collaborative culture with in-house experts for all disciplines across the firm
  • Flexible worklife integration
  • Ongoing learning and professional growth opportunities for all positions
  • Commitment to fostering a work environment where employees have a strong sense of inclusion and belonging
  • Included on the "ENR Top 500 Design Firms" for over 27 straight years
Pay & Benefits*
  • Compensation Range: $24 -$38 an hour (commensurate with experience)
  • ESOP: Receive MSA stock shares annually, at no cost to the employee 
  • 17+ days PTO (potentially higher pending experience) + 8 paid holidays
  • Paid parental leave regardless of birth parent
  • 401(k) plan with company matching
  • Shortterm incentive program for annual bonus opportunities 
  • Companypaid life & disability insurance

*Full eligibility requirements for listed benefits will be discussed during the hiring process; eligibility may vary for part-time roles

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@msa-ps.com

 

Equal Employment Opportunity/Affirmative Action Employer

Employment Type: OTHER

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