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Project Operations Assistant Jobs in Illinois (NOW HIRING)

Mortenson

Project Operations Accountant

Itasca, IL · Hybrid

$72K - $109K/yr

... Assist with various contract requirements, such as certified payroll reporting, minority ... of Project Finance Operations prepare specialized reporting for assigned projects, assist with ...

Standish Management

Operations Assistant

Chicago, IL · On-site

Standish Management is looking for a Operations Assistant to join our team in Chicago. This ... Additional special office projects Qualifications and Experience: * 1+ years of experience and ...

Noble Schools

Assistant Dean of Operations

Chicago, IL

$67K - $82K/yr

The Assistant Dean of Operations role focuses primarily on operational and administrative matters ... Create work plans to ensure the School Operations Team meets annual, cyclical, and project-based ...

STV

Assistant Project Manager

Chicago, IL

$93K - $106K/yr

STV is seeking an Assistant Project Manager to join our PMCM division at our client's Ohio ... Primary liaison with owners, architects, engineers for day-to-day construction operations ...

GW Electric

$20 - $25/hr

Operations Assistant In this job you will be responsible for the continuous improvement of safety ... Undertakes projects that promote continuous improvement initiatives, ensuring optimal workflow, and ...

STV Incorporated

Assistant Project Manager

Chicago, IL · On-site

$93K - $106K/yr

STV is seeking an Assistant Project Manager to join our PMCM division at our client's Ohio ... Primary liaison with owners, architects, engineers for day-to-day construction operations ...

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How much do project operations assistant jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for project operations assistant in Illinois is $20.88, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $23.51 per hour, depending on experience, location, and employer.

What jobs pay $500,000 a year in the US?

In the US, high-paying roles such as senior executives, specialized surgeons, and successful entrepreneurs can earn $500,000 or more annually. Certain investment bankers, corporate lawyers, and tech executives with stock options or bonuses also reach this level, often requiring advanced skills, extensive experience, and leadership responsibilities.

What does a project assistant do?

A project assistant supports project managers by coordinating schedules, preparing documentation, tracking progress, and communicating with team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What does an operational assistant do?

An operational assistant supports daily business functions by coordinating schedules, managing documentation, and assisting with project logistics. They often use tools like spreadsheets and project management software to ensure smooth operations and may handle communication between teams. The role requires organizational skills and attention to detail.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the salary of an operations assistant?

The salary of a Project Operations Assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn more. Benefits often include health insurance and paid time off.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in Illinois? For Project Operations Assistant jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Illinois look for? The top searched job categories for Project Operations Assistant jobs in Illinois are:
What cities in Illinois are hiring for Project Operations Assistant jobs? Cities in Illinois with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Project Operations Accountant

Project Operations Accountant

M. A. Mortenson Company

Itasca, IL • On-site

$72K - $109K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Mortenson rating

8.2

Company rating: 8.2 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

Job description

Job Description
SUMMARY
Mortenson is currently seeking a Project Operations Accountant for our Chicago group that will provide accounting, analysis, and financial support to one or more teams overseeing the completion of a construction project. This individual will serve as the key liaison from the Finance and Accounting department to the project team.
Location: Chicago, IL
RESPONSIBILITIES
  • Review construction contract requirements for assigned projects, utilize contract summaries for daily work, and perform budget allocations as required. Assist with various contract requirements, such as certified payroll reporting, minority participation reporting, and maintaining project insurance. Track subcontractor lien waivers if necessary.
  • Process receivables to ensure favorable project cash flow, prepare cost-plus project billings, respond to customer or project manager inquiries, ensure cash receipts are posted correctly, and work with the project team to assure timely payment receipt. May prepare and enter lump sum billings into the system.
  • Process payables with an understanding of sales and use tax requirements, provide new vendor setup information, coordinate payments and daily issuances, set up new subcontracts, process subcontractor applications, review equipment pre-bill reports, and ensure all project costs are processed.
  • Conduct project cost analyses and reporting for the project team and Manager/Supervisor of Project Finance Operations prepare specialized reporting for assigned projects, assist with monthly financial projections, and identify any issues impacting project costs.
  • Understand labor cost components in the project's geographic area, including union agreements, benefit programs, and prevailing wage requirements. Ensure new craft labor team members are in the system, maintain team member files, capture and report hours weekly, and review certified payroll reports for accuracy.
  • Answer general questions on Procore system, represent Mortenson's best interests with project auditors, assist with annual and special audits, and support annual physical inventory procedures.
  • Perform all other duties as assigned.

QUALIFICATIONS
  • Bachelor's degree in accounting, finance or business administration. Or equivalent years of experience.
  • Detail orientation and organizational skills sufficient to support multiple concurrent projects
  • Construction-related business exposure helpful; especially knowledge of percentage of completion accounting and construction contracts
  • Qualified candidates will have a minimum of 3 years accounting experience, preferably with construction accounting
  • Experienced supporting many team members
  • Proficiency working in Microsoft Excel, as well as experience with ERP accounting applications like Textura and Oracle
  • Strong working knowledge of basic office equipment
  • Strong communication skills both written and verbal
  • Ability to be highly organized

A few benefits offered include:
(for Non-Craft & Non-Union Craft working 25+ hours / week)
  • Medical and prescription drug plans that includes no additional cost vision coverage
  • Dental plan
  • 401k retirement plan with a generous Mortenson match
  • Paid time off, holidays, and other paid leaves
  • Employer paid Life, AD&D, and disability insurance
  • No-Cost mental health tool and concierge with extensive work-life resources
  • Tuition reimbursement
  • Adoption Assistance
  • Gym Membership Discount Program

The base pay range for this role is $72,900-$109,400(Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).
Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.
#LI-BS1 #LI-hybrid
Please make note:
  • Visa sponsorship is not offered for this position.
  • Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON
As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible®
Equal Employment Opportunity
Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
  • Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
  • Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). Unless specifically stated in the job posting, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

What Mortenson employees say

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About M. A. Mortenson

Sourced by ZipRecruiter

M. A. Mortenson is a prominent name in the construction industry, based out of Minneapolis, MN, US. Established in 1954 by M.A. Mortenson Sr., the company has over six decades of experience offering construction services that have contributed to building lasting infrastructures across various sectors, including healthcare, energy, corporate, and sports. Mortenson has proven its exceptional expertise through a range of complex building and facility projects across the US fulfilling the customer's specifications and exceeding their expectations. Moreover, the company's core values are outlined as ‘Do the Right Thing’, ‘We Before I’, ‘Inspire What’s Possible’, and ‘In it for the long haul’.

Industry

Manufacturing and construction

Company size

1,001 - 5,000 Employees

Headquarters location

Minneapolis, MN, US

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