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Project Operations Assistant Jobs in Chicago, IL

Standish Management

Operations Assistant

Chicago, IL · On-site

Operations Assistant Standish Management is looking for an Operations Assistant to join our team in ... Additional special office projects Qualifications and Experience: * 1+ years of experience and ...

Mortenson

Project Operations Accountant

Itasca, IL · Hybrid

$72K - $109K/yr

... Assist with various contract requirements, such as certified payroll reporting, minority ... of Project Finance Operations prepare specialized reporting for assigned projects, assist with ...

Standish Management

Operations Assistant

Chicago, IL · On-site

Standish Management is looking for a Operations Assistant to join our team in Chicago. This ... Additional special office projects Qualifications and Experience: * 1+ years of experience and ...

Standish Management

Operations Assistant

Chicago, IL · On-site

Standish Management is looking for a Operations Assistant to join our team in Chicago. This ... Additional special office projects Qualifications and Experience: * 1+ years of experience and ...

Henkels & McCoy

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Aurora, IL · On-site

$25 - $37/hr

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

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Project Operations Assistant information

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How much do project operations assistant jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for project operations assistant in Chicago, IL is $22.19, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $25.00 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the most commonly searched types of Project Operations jobs in Chicago, IL? The most popular types of Project Operations jobs in Chicago, IL are:
What are popular job titles related to Project Operations Assistant jobs in Chicago, IL? For Project Operations Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Chicago, IL look for? The top searched job categories for Project Operations Assistant jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Project Operations Assistant jobs? Cities near Chicago, IL with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Operations Assistant

Operations Assistant

Standish Management

Chicago, IL • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Operations Assistant

Standish Management is looking for an Operations Assistant to join our team in Chicago. This position will work closely with internal operations, HR, and other various Standish teams. In this role you will be providing administrative support for our Chicago and Raleigh offices. The ideal candidate will have excellent organization skills and have an entrepreneurial spirit. In this role you need the ability to roll with the punches, being flexible to handle anything that might come your way.

The ideal candidate is:

  • A fast-learner and self-starter; someone who is able to work independently.
  • A critical thinker; someone who identifies issues proactively and exercises creative problem solving.
  • Passionate about organization and maintaining a functional, clean, and efficient workplace.
  • Positive, flexible, and loves to be challenged.

Job Responsibilities:

  • Receive all visitors at reception desk and be the main point of contact for the office
  • Manage office phone systems
  • Manage office equipment inventory
  • Coordinate events, including meetings, conferences, and office-wide team events
  • Make all necessary arrangements for new office hires
  • Manage all incoming and outgoing office mail
  • Purchases and maintains inventory of food and supplies for office while adhering to budgets
  • Assist with other office specific administrative needs
  • Additional special office projects

Qualifications and Experience:

  • 1+ years of experience and Bachelor's degree preferred
  • Boston based and must be willing to work in office
  • Detail oriented and strong communication skills
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Self-directed and able to work without supervision
  • Open to flexible hours for additional necessary projects
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
  • Someone who self-motivated, an eager-learner, and able to own projects and jump in wherever needed

Apply