Project Operations Assistant Jobs in Chicago, IL

Veregy is an award-winning NAESCO-Accredited decarbonization company focusing on accelerating and simplifying Energy Transition. We provide turnkey engineering and construction services designed to reduce our clients' energy and operating costs through the implementation of energy efficiency and infrastructure upgrades, smart building technology, fleet EV infrastructure, clean energy generation, and sustainability.
Do you want to be part of a TEAM who delivers Eco-Friendly Environments that Transform Lives? Then you are in the right place…start the application process today!

Summary of Position Functions

The role of the Project Manager is to assist in the development/engineering of qualified projects during the RFP/RFQ process and oversee the onsite project operations for an individual small to large scale project. Provide leadership at the project level by managing the Owner, Architect, Engineer and Subcontractor team towards a satisfied Customer. Manage Risk proactively, with the assistance of the Regional Operations Manager (ROM) by prioritizing tasks to mitigate/eliminate risk.

Manage the budget process by updating the required work to complete on a regular basis and reports projections and forecast to the RCL monthly. Leads and manages logistics of the project, including set-up and planning, schedule management, materials and supplies, and quality control. Leads and manages subcontractors, coordinating and attending meetings, and ensuring safety. Ensures work is performed within budget and ahead of schedule and according to specifications.

NOTE: This job description is written from the perspective of the Project Manager leading small to large scale projects. However, the Project Manager may also be asked to assist other Project Managers on projects, depending on business needs. This position reports directly to the Regional Operations Manager

Essential Position Functions

• Ensures customer satisfaction, quality, and proactive improvement and ensures continuous development of customer relationships.
• Oversees and assists in development of procedures to increase effectiveness on overall projects and estimated job profits.
• Participates in scheduled meetings to inform management of issues and progress.
• Works with human resources and safety as needed on job site related issues.
• Coordinates with purchasing to ensure orders are placed when necessary.
• Reviews projects to control job costs and ensure job profitability.
• Ensures company policies are enforced, followed, and any discrepancies are reported.
• Provides timely input regarding project schedules for resource planning.
• Assists preconstruction team with estimating, preparing and presenting proposals, and identifying potential cost or schedule issues.
• Directs and reviews the preparation of designed submittal packages.
• Requests and evaluates proposals from subcontractors.
• Negotiates and notifies subcontractors of bid award.
• Prepares schedule of values for billing on each job, provides monthly progress billing amounts to accounting and assists in collecting monies due.
• Sets the quality standards required for installers, subcontractors, designers, programmers, and start-up technicians.
• Directs the installation work of both in-house installers and subcontractors.
• Determines causes of any cost or schedule overruns and takes or makes recommendations for corrective actions.
• Participates in job progress meetings both internally and with the customer.
• Reviews daily reports, documentation, plan updates, ASI, RFI’s and/or any other contractually required documentation for implementation.
• Provides required closeout documentation, including commissioning documents, as-built drawings, operations and maintenance manuals, acceptance signoffs, and warranty letters.
• Transitions project from implementation to Warranty team members to include review of project scope, project documentation, and customer expectations.
• Promotes safe working methods and provides safety measures as needed for our on-site personnel and subcontractors.

Note: The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Other duties as assigned.

Education and Qualifications
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Two (2) years of technical school, Four (4) years of HVAC industry experience.
• At least 5 years of related experience with strong computer skills.
• Management of trade related construction.
• Experience in simultaneously managing multiple projects with overlapping deadlines, deliverables, and other requirements.

Knowledge, Skills, and Abilities

• Knowledge of and a basic understanding of Veregy’s products.
• Knowledge and proficiency with Microsoft Office products.
• Ability to read and interpret blueprints and other technical documents.
• Ability to perform basic math skills including adding, subtracting, multiplying, and dividing numbers; to perform the four basic arithmetic operations with money; to perform operations with units such as inch, foot, yard, ounce, pound, or metric counterparts.
• Impeccable attention to detail and multi-tasking ability.
• Written and verbal ability to communicate professionally.
• Ability to collaborate to solve issues and problems.
• Ability to adhere to strict deadlines and work overtime as needed.

Certificates, Licenses, Registrations

• Valid Driver’s License

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short- and Long-Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).
• Company Branded Trucks Provided (Specific Positions).

Applicants must be currently authorized to work in the United States on a full-time basis.

Veregy is an EOE Employer.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law.