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Project Operations Assistant Jobs in Saint Charles, IL

Boutique Recruiting

Sales Operations Assistant

Wheeling, IL · On-site

$60K - $75K/yr

Sales Operations Assistant About: Make an impact with technology that supports the people who ... Prioritize multiple projects while maintaining accuracy, organization, and responsiveness in a fast ...

New

STV Incorporated

Assistant Project Manager

Chicago, IL · On-site

$93K - $106K/yr

STV is seeking an Assistant Project Manager to join our PMCM division at our client's Ohio ... Primary liaison with owners, architects, engineers for day-to-day construction operations ...

STV

Assistant Project Manager

Chicago, IL

$93K - $106K/yr

STV is seeking an Assistant Project Manager to join our PMCM division at our client's Ohio ... Primary liaison with owners, architects, engineers for day-to-day construction operations ...

Loberg Construction

Project Engineer

Palatine, IL · Hybrid

$55K - $65K/yr

Operations Team REPORTS TO: The President LOCATION: Palatine, IL COMPANY OVERVIEW: Loberg ... PROJECT ENGINEER KEY RESPONSIBILITIES Pre-Construction: * Assist in soliciting subcontractors, the ...

Getinge

Project Manager, SWF

Chicago, IL · On-site

... met. * Assist in the process of design drawing review, approval, and sign-off and final drawing ... Maintain contact with Logistics operations to confirm final shipment date. * Conduct pre ...

Getinge

Project Manager, SWF

Chicago, IL

... met. * Assist in the process of design drawing review, approval, and sign-off and final drawing ... Maintain contact with Logistics operations to confirm final shipment date. * Conduct pre ...

Fcl Builders LLC

Project Superintendent

Itasca, IL · On-site

$85K - $150K/yr

Our Project Engineers are on a clear path to become Assistant Project Managers, Project Managers ... Support document reviews, shop drawing approvals, and specification compliance Project Operations

The University of Chicago

Research Coordinator

Chicago, IL · On-site

$24.04 - $28.85/hr

Job Summary The Research Coordinator will assist with day to day operations of funded projects that involve working with LGBTQ and criminal justice involved (CJI) individuals. They will oversee ...

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Project Operations Assistant information

See Saint Charles, IL salary details

$13

$21

$30

How much do project operations assistant jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for project operations assistant in Saint Charles, IL is $21.07, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $23.75 per hour, depending on experience, location, and employer.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in Saint Charles, IL? For Project Operations Assistant jobs in Saint Charles, IL, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Saint Charles, IL look for? The top searched job categories for Project Operations Assistant jobs in Saint Charles, IL are:
What cities near Saint Charles, IL are hiring for Project Operations Assistant jobs? Cities near Saint Charles, IL with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Saint Charles, IL as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,836 per year, or $21.1 per hour.

Sales Operations Assistant

Boutique Recruiting

Wheeling, IL • On-site

$60K - $75K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Job description

Position Title: Sales Operations Assistant
About: Make an impact with technology that supports the people who protect and serve our communities every day! We're looking for a proactive, tech-savvy professional who is customer-focused, highly organized, and eager to contribute ideas while growing alongside a collaborative, high-performing team. As a Sales Operations Assistant, you'll manage customer inquiries, prepare quotes, process orders, provide Tier 1 technical support, assist with reporting and invoicing, and collaborate closely with the sales team to improve efficiency. This is an excellent opportunity for someone who enjoys solving problems, thrives in a fast-paced environment, and wants to build a long-term career with a growing organization.
Responsibilities:
  • Serve as the primary point of contact for customer inquiries, orders, and Tier 1 technical support via phone and email
  • Prepare quotes, process sales orders, manage purchase orders, and assist with invoicing and order fulfillment
  • Partner with the sales team to streamline processes, improve productivity, and deliver outstanding customer service
  • Maintain accurate customer data within the CRM while creating reports, tracking KPIs, and supporting sales analytics
  • Troubleshoot basic technical product issues and escalate complex cases when needed
  • Qualify leads, build strong customer relationships, and identify opportunities to support account growth
  • Prioritize multiple projects while maintaining accuracy, organization, and responsiveness in a fast-paced environment

Requirements:
  • 1-3+ years of experience in sales operations, sales support, customer success, or technical customer service
  • Strong customer service and communication skills with the ability to build lasting client relationships
  • Proficiency with Microsoft Excel including formulas and experience working within a CRM platform
  • Strong technical aptitude with the ability to quickly learn new products and troubleshoot customer issues
  • Excellent critical thinking, problem-solving, and organizational skills with a proactive mindset
  • Ability to manage multiple priorities while maintaining accuracy and attention to detail
  • Experience within the technology industry preferred with headset or telecommunications experience considered a strong plus

Benefits:
  • Comprehensive medical, dental, vision, and life insurance benefits
  • 401(k) with 3% safe harbor match plus profit sharing
  • Paid time off and paid holidays
  • Annual performance reviews and annual bonus opportunities
  • Collaborative, high-performing team culture that values innovation, accountability, and professional growth
  • Opportunity to support industry-leading clients across government, public safety, healthcare, and enterprise organizations

If you're a motivated problem-solver who enjoys technology, thrives in a collaborative environment, and is looking to build a rewarding long-term career, we'd love to hear from you-apply today!
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About Boutique Recruiting

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We are a team with shared goals; mindfully placing candidates in the workforce to successfully fulfill their career ambitions while encouraging a sense of purpose and value. We have created a new kind of placement firm — one that values connection, personalization, commitment, impact, boldness and achievement. At Boutique Recruiting, our clients, candidates and employees are at the heart of our success.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

San Diego, CA, US

Year founded

2014

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