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Intake Manager Jobs (NOW HIRING)

FBT Gibbons LLP

Client Intake Manager

Columbus, OH · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

FBT Gibbons LLP

Client Intake Manager

Dallas, TX · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

UHS

Intake Manager

North Little Rock, AR

Under the direction of the Director of Intake, the Intake Manager assures smooth and orderly admissions into the hospital. Receives incoming admission inquiry calls, assesses patients for admission ...

FBT Gibbons LLP

Client Intake Manager

Louisville, KY · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

FBT Gibbons LLP

Client Intake Manager

Houston, TX · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

FBT Gibbons LLP

Client Intake Manager

Pittsburgh, PA · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

FBT Gibbons LLP

Client Intake Manager

Lexington, KY · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

Sage Infusion

Regional Intake Manager

Sarasota, FL · On-site

We are seeking a Regional Intake Manager to join our innovative team. In this role, you'll lead our patient intake process for a designated region, supervising support staff while ensuring seamless ...

FBT Gibbons LLP

Client Intake Manager

Charleston, WV · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

FBT Gibbons LLP

Client Intake Manager

Philadelphia, PA · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

FBT Gibbons LLP

Client Intake Manager

Nashville, TN · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

FBT Gibbons LLP

Client Intake Manager

Cincinnati, OH · On-site

We are currently seeking a strategic and collaborative Client Intake Manager to lead the daily operations of the firm's Client Intake Department, ensuring the timely and accurate processing of new ...

Dyno Nobel

Project Intake Manager

Cheyenne, WY · On-site

What You'll Do As a Project Intake Manager you will provide project management leadership during the earliest stages of capital projects (FEL 0 - 1). The Project Intake Manager coordinates business ...

Topaz HR

Pharmacy Intake Manager

Nanuet, NY · On-site

$65K - $90K/yr

This leadership role is responsible for managing intake staff, monitoring workflow productivity, coordinating with multiple internal departments, and ensuring patients, facilities, and billing ...

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Intake Manager information

See salary details

$35.5K

$66.9K

$109.5K

How much do intake manager jobs pay per year?

As of Aug 7, 2026, the average yearly pay for intake manager in the United States is $66,944.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $79,000.00 per year, depending on experience, location, and employer.

What does an intake manager do?

The job duties of an intake manager involve working to assist patients or clients in accessing the services that they need. In this career, you may do an initial evaluation to assess the needs of each patient, collect documentation, and facilitate referrals if necessary. Your responsibilities could also involve insurance verification or the collection of other administrative information. This position is common in the medical field in hospitals and clinics. You may also find employment in mental health facilities, crisis centers, and nursing homes.

What skills and qualifications are needed to be an intake manager?

To thrive as an Intake Manager, you need strong organizational skills, experience with case management, and typically a background in social services, healthcare, or law, often with a relevant degree. Familiarity with client management systems, intake software, and data entry tools is usually required. Excellent interpersonal skills, attention to detail, and problem-solving abilities help Intake Managers effectively assess client needs and coordinate services. These skills ensure efficient, accurate intake processes that support client satisfaction and organizational effectiveness.

What is the difference between Intake Manager vs Case Coordinator?

AspectIntake ManagerCase Coordinator
CredentialsOften requires a bachelor's degree in social work, healthcare, or related fieldTypically requires a high school diploma or associate degree, with some roles preferring social services training
Work EnvironmentHealthcare facilities, social service agencies, or clinicsCommunity organizations, healthcare settings, or social service agencies
Primary ResponsibilitiesOverseeing client intake processes, managing initial assessments, coordinating servicesSupporting clients through case management, scheduling, and follow-up

While both roles involve client interaction and service coordination, Intake Managers focus on overseeing the intake process and initial assessments, often in healthcare or social service settings. Case Coordinators typically handle ongoing case management and client support. The roles complement each other but differ in scope and responsibilities.

What challenges do intake managers face when balancing high volumes of incoming cases with quality standards?

Intake Managers often encounter the challenge of managing large volumes of new cases or clients while ensuring that each intake is processed accurately and efficiently. Balancing speed with thoroughness is crucial, as errors or omissions during intake can impact downstream workflows and client satisfaction. Successful Intake Managers employ strong organizational skills, leverage technology to streamline data collection, and work closely with their teams to distribute workloads effectively. Open communication with other departments also helps address bottlenecks and maintain quality standards.

What is an intake manager?

Intake Managers are professionals responsible for overseeing the initial assessment and processing of clients, cases, or applications within an organization. They coordinate the intake process to ensure that information is accurately gathered, requirements are met, and clients are directed to the appropriate services or departments. Intake Managers often work in healthcare, legal, social services, or customer service settings and play a critical role in ensuring a smooth entry experience for new clients or cases.
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Intake Manager jobs near you
Infographic showing various Intake Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $66,944 per year, or $32.2 per hour.

Specialty Intake Manager

Lucas James Talent Partners

Fishersville, VA

$80K - $100K/yr

Full-time

Posted 17 days ago

Job description

About the Role
At Valley Vital Care, intake is the front door of the patient journey, where a referral becomes a clean, complete, ready-to-treat start. We're looking for a Specialty Intake Manager to lead the team that makes that happen. In this role, you'll oversee the specialists who move biologic and acute referrals from receipt to start, protecting speed and accuracy so patients get to therapy without delay. Just as importantly, you'll lead the people who do this work: coaching them, developing them, and building a team known for quality.
This is a role for an experienced intake or healthcare operations leader who takes pride in both a well-run process and a well-supported team.
What You'll Do
  • Lead the day-to-day intake operation, ensuring referrals move accurately and quickly from receipt to ready-to-treat start across biologic and acute lines.
  • Manage, coach, and develop a team of Intake Specialists, setting clear expectations and supporting their growth through regular feedback, one-on-ones, and reviews.
  • Own team staffing, scheduling, and workload balancing so intake capacity keeps pace with referral volume.
  • Track referral-to-start timelines, remove delays, and step in on complex or at-risk referrals.
  • Own intake quality and accuracy standards, and drive process improvements that standardize best practices across the team.
  • Partner closely with access, authorization, and pharmacy to keep referrals routing cleanly and patients moving toward therapy.
  • Hire, onboard, and develop intake talent, building a strong bench for the future.
What You'll Bring
  • 7 to 10 years of experience in intake, referral management, or healthcare operations, with specialty or infusion experience strongly preferred.
  • 3 or more years of people-management experience, including leading a multi-site or distributed team.
  • A track record of building, developing, and retaining high-performing operational teams.
  • Deep knowledge of referral and intake processes, with a history of improving quality and standardizing best practices.
  • Strong communication and coordination skills across provider offices, patients, and internal partners like access, authorization, and pharmacy.
  • Comfort managing to metrics, holding a team to accuracy and timeliness standards, and turning data into action.
Why Valley Vital Care
Valley Vital Care is a growing organization where intake isn't an afterthought, it's the foundation of great patient care. You'll lead a team that directly shapes how quickly patients start the therapies they need, with the support and resources to build something excellent.

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