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Intake Assistant Jobs (NOW HIRING)

Americare

Intake Assistant

New York, NY · On-site

Intake Assistant Intake Assistant is responsible for providing superior customer service to clients while addressing questions and concerns. Intake Assistant will be required to verify all patient ...

Americare

Intake Assistant

Brooklyn, NY · On-site

Intake Assistant Intake Assistant is responsible for providing superior customer service to clients while addressing questions and concerns. Intake Assistant will be required to verify all patient ...

Americare

Intake Assistant

Manhattan, NY · On-site

Intake Assistant Intake Assistant is responsible for providing superior customer service to clients while addressing questions and concerns. Intake Assistant will be required to verify all patient ...

Americare

Intake Assistant

New York, NY · On-site

Intake Assistant is responsible for providing superior customer service to clients while addressing questions and concerns. Intake Assistant will be required to verify all patient's contact ...

Americare

Intake Assistant

Brooklyn, NY · On-site

Intake Assistant is responsible for providing superior customer service to clients while addressing questions and concerns. Intake Assistant will be required to verify all patient's contact ...

Americare

Intake Assistant Per Diem

Mount Sinai, NY

Intake Assistant Per Diem page is loaded## Intake Assistant Per Diemremote type: Remotelocations: Mt Vernon, NYtime type: Part timeposted on: Posted Todayjob requisition id: R-100374** ****The ...

Suncoast Center

Intake Assistant

Saint Petersburg, FL · On-site

Functions as access and intake point for new referrals. * Speaks in a warm, friendly manner consistently to all clients, guests and staff. * Enters referrals received by mail/phone/email and walk-in ...

New

Americare

Intake Assistant Per Diem

Mount Vernon, NY · On-site

Intake Assistant- Per Diem Weekend Remote The Intake Assistant is responsible for providing superior customer service to clients while addressing questions and concerns. Intake Assistant will be ...

Americare

Intake Assistant Per Diem

Mount Vernon, NY · On-site +1

Intake Assistant- Per Diem Weekend Remote The Intake Assistant is responsible for providing superior customer service to clients while addressing questions and concerns. Intake Assistant will be ...

Suncoast Center

Intake Assistant

Saint Petersburg, FL · On-site

Functions as access and intake point for new referrals. * Speaks in a warm, friendly manner consistently to all clients, guests and staff. * Enters referrals received by mail/phone/email and walk-in ...

Valir Health

PACE Intake Assistant

Oklahoma City, OK

PACE Intake Assistant Valir PACE LLC - Oklahoma City, OK 73102 Overview Position Type: Full Time Job Shift: Day Travel Percentage: Road Warrior Category: Admin - Clerical About Our Organization Valir ...

TARLANI Healthcare

Intake Specialist

Montrose, CA · On-site

$21 - $25/hr

Job Summary The Intake Assistant is responsible for contacting newly accepted patients, introducing the organization, and verifying their information in the referral in order to create comprehensive ...

Valir Health

PACE Intake Assistant

Oklahoma City, OK · On-site

The Intake Coordinator is accountable to and under the direction of the PACE Intake Manager and will assist the overall intake efforts including facilitating tours in the center as well as tracking ...

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Intake Assistant information

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How much do intake assistant jobs pay per hour?

As of Jun 4, 2026, the average hourly pay for intake assistant in the United States is $19.64, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Intake Assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What are some common challenges Intake Assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are Intake Assistants?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

More about Intake Assistant jobs
What cities are hiring for Intake Assistant jobs? Cities with the most Intake Assistant job openings:
What are the most commonly searched types of Intake jobs? The most popular types of Intake jobs are:
What states have the most Intake Assistant jobs? States with the most job openings for Intake Assistant jobs include:
What job categories do people searching Intake Assistant jobs look for? The top searched job categories for Intake Assistant jobs are:
Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,846 per year, or $19.6 per hour.
Intake Assistant

Intake Assistant

Services For The Underserved, Inc.

Manhattan, NY • On-site, Remote

$55K - $60K/yr

Full-time

Medical, PTO

Posted 7 days ago

Job description

Min
USD $55,000.00/Yr.
Max
USD $60,000.00/Yr.
Position Overview
TITLE: Intake Administrative Assistant
DIVISION/DEPT.: Developmental Disabilities - Clinical
REPORTS TO: Coordinator of Intake
SCOPE OF ROLE:
The Developmental Disabilities Division believes that our role in supporting people with Intellectual and Developmental Disabilities is to live meaningful lives as determined by the person. All persons shall live a life with dignity conforming to each personal value system. Our philosophy is for the people we serve to be part of the community, to live fulfilling lives driven by their choices and to be as independent as possible. Our mission is to accomplish this with well-trained staff, access to the quality health care, clinical supports, and a clean and safe therapeutic respite home.
We are seeking an Intake Administrative Assistant will support the transition into service of those requiring residential, day habilitation, crisis prevention response services and/or IPSIDD clinical services. The Intake Administrative Assistant will effectively and efficiently assist with the intake and admission process and connect with service offerings. The selected candidate will facilitate the intake process and bridge service needs in a person-centered approach to planning supports for people with intellectual disabilities. The Intake Administrative Assistant will work closely with the S:US clinical teams and local OPWDD Regional Office with housing supports and services based on the goals and needs of each person served to enhance quality of life.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Intake
  • Participates in screenings of selected candidates'
  • Coordinates screenings /intakes with S:US Screening Teams
  • Ensures candidate is approved by the New York State Office for People with Developmental Disabilities, be eligible for Medicaid, enrolled in the Home and Community-Based Service.

Data Collection
  • Collects data and conduct certain types of assessments
  • Reviews Referral Packets for placement in our Residential /Day /Therapeutic Service Programs
  • Collects historical information prior to screening admission/intake
  • Generates and updates report for residential vacancies
  • Conducts questionnaire and completes certain documents necessary for people to be supported- Residential, Day Services, Crises Services and/or IPSIDD Therapeutic Services
  • Disseminates and follows up on consents required for admission or service

Scheduling
  • Attends AROC meetings to help facilitate individual in need of program placement
  • Contacts family members or circle of support to set up meetings (i.e. Meet & Greets, Pre-Planning and Admission Entrance Meetings)
  • Corresponds with OPWDD as necessary for all admission and intake needs
  • Assists with weekly phone calls to families and circle of support to relay updates
  • Assists with referrals and intake to CSIDD and IPSIDD clinical services
  • Attends Aging out meeting & reviews reports
  • Corresponds with CCO Care Managers for community service/Life Plans

Data Entry
  • Completes the Enrollment process in the agency's electronic health record
  • Enters into Agency's electronic health record diagnosis, admissions and internal transfers
  • Enters data information into Choices - adding and removing into Choices
  • Ensures necessary data pertaining to intake is being collected and documented on the agency's electronic health platforms, i.e. PrecisionCare and Power BI
  • Ensures that a comprehensive system of individual records and statistical data is maintained accurately

Collaboration
  • Collaborates with residential, day services, Crisis Services and IPSIDD clinical teams
  • Participates in OPWDD Conference Calls to provide updates on the progress of our new development projects
  • Collaborates with the Coordinator of Intake with Program Directors and Treatment Coordinators
  • Consults with team members about persons supported programs and services
  • Attends/coordinates meetings regarding the persons supported
  • Assists with scheduling needs for Residential, Day Services, CSIDD, IPSIDD
  • Performs special project-dead filing, order supplies, special activities

Supports
  • Works with families, those supported and circle of supports directly on familiarizing with the intake/admission process and menu of services.
  • Provides support to families by attending meetings or through correspondence

KEY PERFORMANCE STANDARDS
  • Communication: Ability to communicate effectively with individuals and team members, appreciating their social, cultural, religious and ethnic backgrounds and their age, gender and abilities.
  • Integrity: Uphold personal and professional ethics and values, considering the values of the organization and respecting the culture, beliefs and abilities of individuals we serve.
  • Relationships: Ability to develop long-standing relationship with clients and their families as well national stakeholders.
  • Teamwork: Ability to work in a team-oriented environment and contribute to the leadership that creates a fun work environment where the multidisciplinary team supports one another.
  • Self-Motivated: Ability to demonstrate initiative and endeavor to maintain a stable level of productivity.

Qualifications
REQUIRED EDUCATION AND EXPERIENCE
  • A Bachelor's degree in a human services field
  • Strong background in admission/intake in a health care organization or experience with the OPWDD system.
  • 2 years' experience working with people with IDD and behavioral health needs (strongly preferred)

PREFERRED QUALIFICATIONS & SKILLS
  • A Master's degree in applied area of psychology, social work or special education.
  • Experience working in Admissions or health office
  • Able to use Microsoft Word; Microsoft Excel; PowerPoint with proficiency
  • Proficient in electronic health record use
  • Good writing and organizational skills
  • Excellent time management in order to complete multiple tasks simultaneously

Company Overview
S:US IS AN EQUAL OPPORTUNITY EMPLOYER
Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on ourBenefits Page and see how S:US invests in you.
We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.
All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.
ID
2025-17511
Work Location
In Person

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