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Intake Assistant Jobs (NOW HIRING)

True Health

Healthy Start Intake Assistant

Orlando, FL · On-site

Healthy Start Intake Assistant Organization Overview The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving ...

Americare

Intake Assistant

Brooklyn, NY · On-site

Americare is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, sex, gender, pregnancy, religion, age, creed ...

Americare

Intake Assistant

New York, NY · On-site

Americare is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, sex, gender, pregnancy, religion, age, creed ...

Gonzaba Medical Group

Intake Coordinator

San Antonio, TX · On-site

$18.75 - $25.50/hr

Oversees maintenance and repair of medical and office equipment used by Intake. * Assist patients with problems or concerns as may arise. * Provides a clean and safe clinic environment for employees ...

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How much do intake assistant jobs pay per hour?

As of Jun 4, 2026, the average hourly pay for intake assistant in the United States is $19.64, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Intake Assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What are some common challenges Intake Assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are Intake Assistants?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

More about Intake Assistant jobs
What cities are hiring for Intake Assistant jobs? Cities with the most Intake Assistant job openings:
What are the most commonly searched types of Intake jobs? The most popular types of Intake jobs are:
What states have the most Intake Assistant jobs? States with the most job openings for Intake Assistant jobs include:
What job categories do people searching Intake Assistant jobs look for? The top searched job categories for Intake Assistant jobs are:
Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,846 per year, or $19.6 per hour.
Part Time Intake Assistant (2nd Shift)

Part Time Intake Assistant (2nd Shift)

WELLSTONE

Huntsville, AL

Part-time

Posted 6 days ago

Job description

Job Description: The Intake Assistant is often the first point of contact between clients and WellStone. The position assists with the initial screening and processing of new clients via phone and in person by gathering essential information such as medical history, insurance details, and other relevant data to help to ensure that incoming clients receive the proper treatment needed. The Intake Assistant prepares and processes intake paperwork to include maintaining accurate records and ensuring confidentiality. This is a part-time, weekend position working 12-hours shifts on Saturdays & Sundays from 7pm-7am.

What you'll be doing: 

  • Greet clients and visitors in a warm, professional manner. 
  • Answers telephone calls and assess urgency of call.
  • Provide information related to policies, procedures, insurance and services. 
  • Assists patients with the completion of forms.
  • Prepares new patient information and verify insurance information for clients.  
  • Investigate billing questions as needed.
  • Maintains client Electronic Medical Record (EMR).
  • Schedule appointments. 
  • Ensure adequate coverage of reception desk. 
  • Complete other duties as assigned.

This job description is only a summary of the typical functions of the job and is not designed to be an exhaustive or comprehensive list of all possible duties, tasks, or responsibilities that are required of the employee as they may change, or new ones may be assigned at any time with or without notice.

What we're looking for: 

  • High School Diploma or GED 
  • Previous experience in Crisis Intervention (preferred)
  • Excellent verbal and written communication skills
  • Proficient computer skills to include experience with Microsoft Office
  • Excellent organizational skills to include suspense/timeframe management 

We are compassionate towards those impacted by behavioral health disorders.

We are dedicated to one another through collaboration and teamwork.

We are optimistic problem-solvers who do what it takes to get the job done.

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