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Intake Assistant Jobs (NOW HIRING)

Gonzaba Medical Group

Intake Coordinator

San Antonio, TX · On-site

$18.75 - $25.50/hr

Oversees maintenance and repair of medical and office equipment used by Intake. * Assist patients with problems or concerns as may arise. * Provides a clean and safe clinic environment for employees ...

Gonzaba Medical Group

Intake Coordinator

San Antonio, TX · On-site

$18.75 - $25.50/hr

Oversees maintenance and repair of medical and office equipment used by Intake. * Assist patients with problems or concerns as may arise. * Provides a clean and safe clinic environment for employees ...

The Accident Guys

Be Seen First

Intake Specialist (Bilingual: Eng./Sp.)

Los Angeles, CA · On-site

$25/hr

The Accident Guys are hiring an intake assistant to join our Personal Injury department. No experience necessary if you have a successful sales background or are familiar with personal injury as we ...

Stange Law Firm

Client Intake Director

Clayton, MO · On-site

Supervises the Client Intake Assistant Director and any other assistants in client intake. Qualifications: * College degree in communication, business management, legal studies or related field ...

CARE FOR THE HOMELESS

Intake (49783)

Bronx, NY · On-site

$18.75 - $25.25/hr

Collect client identification and other documents necessary during initial intake. * Assist new clients in retrieving documents and/or property from former shelter providers as necessary.

Lisinski Law Firm

Intake Specialist - Dublin

Dublin, OH

$16.75 - $22.50/hr

Involve the Intake Manager or Intake Assistant Manager to approve manager specials or payment plans. * Educate clients on the benefits of partnering with our firm and the payment options available to ...

Lisinski Law Firm

Intake Specialist - Dublin

Dublin, OH · On-site

$23/hr

Involve the Intake Manager or Intake Assistant Manager to approve manager specials or payment plans. * Educate clients on the benefits of partnering with our firm and the payment options available to ...

GOAT Group

Intake Associate

Easton, PA · On-site

Communicate any discrepancies that may occur during product intake * Assist inventory account for all intake that has been received * Record and document all upcoming drop offs of bulk consignment ...

Lisinski Law Firm

Intake Specialist - San Diego

San Diego, CA · On-site

$18.75 - $25.25/hr

Involve the Intake Manager or Intake Assistant Manager to approve manager specials or payment plans. * Educate clients on the benefits of partnering with our firm and the payment options available to ...

Lisinski Law Firm

Intake Specialist - San Diego

San Diego, CA · On-site

$18.75 - $25.25/hr

Involve the Intake Manager or Intake Assistant Manager to approve manager specials or payment plans. * Educate clients on the benefits of partnering with our firm and the payment options available to ...

The Staff Pad

Medical Assistant

Hamilton, TX

$15.75 - $20.25/hr

Prepare patients for exams, including vitals and medical history intake Assist with procedures and administer medications per provider orders Perform basic lab testing (blood/urine) and EKGs Support ...

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How much do intake assistant jobs pay per hour?

As of Jun 4, 2026, the average hourly pay for intake assistant in the United States is $19.64, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Intake Assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What are some common challenges Intake Assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are Intake Assistants?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

More about Intake Assistant jobs
What cities are hiring for Intake Assistant jobs? Cities with the most Intake Assistant job openings:
What are the most commonly searched types of Intake jobs? The most popular types of Intake jobs are:
What states have the most Intake Assistant jobs? States with the most job openings for Intake Assistant jobs include:
What job categories do people searching Intake Assistant jobs look for? The top searched job categories for Intake Assistant jobs are:
Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,846 per year, or $19.6 per hour.
Intake Coordinator

Intake Coordinator

Gonzaba Medical Group

San Antonio, TX • On-site

$18.75 - $25.50/hr

Full-time

Posted 6 days ago

Gonzaba Medical Group rating

5.9

Company rating: 5.9 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

Job description

Summary: This position is primarily responsible for ensuring personalized, responsive care, and quality services to patients coming through the Intake Clinic. Optimize Intake productivity. Focus team on making patients feel welcome, ensuring all initial testing is completed competently, closing gaps in care and optimizing the identification of high-risk diagnoses. Seeks other activities such as assisting all family practice clinics with pending HEDIS measures and working RMH reports, to attain this outcome. Encourage the professional growth and development of the team.
Duties:
All duties performed will be done accurately and in a timely manner.
  1. Plans, administers and directs services rendered at the Intake clinic in conjunction with Gonzaba's Medical Directors who provide the standing orders that Intake operates under and Clinic Physicians.
  2. Designs workflows and monitors patient flow at the clinic to minimize wait time, ensure the availability of services and efficient utilization of resources.
  3. Ensures customer service is maintained at the highest level at all times.
  4. Establishes goals and objectives for employees to follow with specific deadlines for meeting such goals.
  5. Directs staff in methods of developing and achieving performance objectives and applies corrective action as needed.
  6. Provides leadership and support to staff. Encouraging professional growth and development of clinical/organizational skills.
  7. Ensures clinics compliance to company policies and procedures.
  8. Ensures compliance with Regulatory Agencies' guidelines.
  9. Oversees maintenance and repair of medical and office equipment used by Intake.
  10. Assist patients with problems or concerns as may arise.
  11. Provides a clean and safe clinic environment for employees and patients.
  12. Interviews, hires, trains and terminates clinic staff as needed.
  13. Monitors employee's performance, conducting counseling and disciplinary actions, as applicable.
  14. Conducts annual performance evaluations of all clinic staff.
  15. Conducts / participates with other Clinic leaders and Physicians to ensure clinics policies and procedures are implemented.
  16. Performs duties of absent employees when situation demands.
  17. Responsible for providing assistance in the development of a budget for their respective clinic, for maintaining quality control, for the development of profit opportunities for the organization.
  18. Provides expertise and assistance in assigned areas.
  19. Develops improved management techniques and practices.
  20. Resolves any departmental administrative problems and keeps lines of communication with staff open.
  21. Maintains strict confidentiality
  22. Other duties as assigned.

Education and Experience: A graduate of an accredited LVN program and possess a current TX LVN License, related associate's degree or Medical assistant diploma from an accredited vocational institution, a community college course in medical assisting or military equivalent training required. CPR/Basic Cardiac Life Support Certification required. Basic understanding of case management, quality management, utilization management and risk management preferred. Must be able to communicate effectively in both written and verbal forms.
Computer Skills: Knowledge of word-processing software, spreadsheet software; Internet software and database software
Work Environment: Depending upon the area assigned, may be 100% clinical setting or office setting in a clinical environment. Exposure to communicable diseases, bodily fluids, toxic substances, ionizing radiation, medicinal preparations and other conditions common to a clinic environment.
Physical Demands: Requires manual dexterity, sitting, standing, stooping, reaching, kneeling, crouching, bending, walking, lifting up to 25 lbs. Close vision and ability to adjust focus.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, .as assigned by their manager. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential functions of the job.

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