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Intake Assistant Jobs in Minnesota (NOW HIRING)

Ruff Start Rescue

Intake Support Specialist

Princeton, MN · On-site

$38K - $44K/yr

Review complex or urgent intake requests and assist with intake decision-making. * Provide guidance and support to community members regarding surrender options, reunification, available resources ...

Ruff Start Rescue

Intake Support Specialist

Princeton, MN · On-site

$16.75 - $22.50/hr

Review complex or urgent intake requests and assist with intake decision-making. * Provide guidance and support to community members regarding surrender options, reunification, available resources ...

Aspirus Health

Orthopedics Physician

Duluth, MN · On-site

Work within a strong, collaborative team including surgeons, advanced practice providers, RNs, MAs, X-ray technicians, and a patient intake assistant * Full-time, clinic and surgical duties

Aspirus Health

Orthopedics Physician

Duluth, MN · On-site

Work within a strong, collaborative team including surgeons, advanced practice providers, RNs, MAs, X-ray technicians, and a patient intake assistant * Full-time, clinic and surgical duties

Aspirus Health

Orthopedics Physician

Duluth, MN · On-site

Work within a strong, collaborative team including surgeons, advanced practice providers, RNs, MAs, X-ray technicians, and a patient intake assistant * Full-time, clinic and surgical duties

LHH US

Intake/Conflicts Specialist

Minneapolis, MN · Hybrid

$30 - $40/hr

Analyze potential conflicts and escalate issues to attorneys and risk management teams * Assist ... Maintain accurate records and documentation related to conflicts and intake procedures

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How much do intake assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for intake assistant in Minnesota is $19.23, according to ZipRecruiter salary data. Most workers in this role earn between $14.86 and $22.84 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.
What are the most commonly searched types of Intake jobs in Minnesota? The most popular types of Intake jobs in Minnesota are:
What cities in Minnesota are hiring for Intake Assistant jobs? Cities in Minnesota with the most Intake Assistant job openings:
Intake Assistant jobs near you

Optage Meals Intake Assistant

Presbyterian Homes & Services

Roseville, MN • On-site

$19.75 - $22.64/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Presbyterian Homes & Services rating

7.4

Company rating: 7.4 out of 10

Based on 74 frontline employees who took The Breakroom Quiz

17th of 240 rated social care providers

Job description

Overview
Presbyterian Homes & Services - Optage Meals is seeking an Intake Assistant for its team. This is a full time benefit eligible position reporting to the Optage Meals Office Manager or designee. Presbyterian Homes and Services offers a variety of competitive benefits including Health and Dental insurance, continuing education scholarships, and great opportunities for growth.
Consider joining our team in providing compassionate high quality care and services within a caring Christian environment.
EEO/AA
Responsibilities
The Intake Assistant is responsible for providing excellent customer service and public relations needed to assist in the efficient operation of the Opatge Meals program. Responsibilities include providing customer support within the Optage intake team, providing administrative and routing support for all areas within the home delivered meal program, data entry and database records management, and other duties as assigned.
The Intake Assistant is responsible for coordinating Optage Meals new client admissions processes to ensure successful client base in accordance with customer needs and operational goals as well as established best practices and procedures.
Qualifications
    1. High school diploma or equivalent.
    2. Proficient computer skills with Microsoft Office applications. Demonstrated knowledge of computer software applications, such as desktop publishing, project management, spreadsheets, and database management.
    3. Ability to manage multiple tasks/projects and deadlines simultaneously and to identify and resolve exceptions and to interpret data.
    4. Must be able to work independently and with minimal supervision.
    5. Must be a team player, willing to take directions and accept responsibility for meeting specified objectives.
    6. Excellent interpersonal, communication, and organizational skills.
    7. Experience with various office equipment such as copy machines, multi-line phones, fax machines, etc.
    8. Demonstrated compatibility with PHS's mission and operating philosophies.
    9. Demonstrated ability to read, write, speak and understand the English language to communicate with all customers.

Pay Range
The estimated starting pay range for this role is $19.75 - $22.64 per hour. This good faith estimate is based upon PHS's typical starting pay range for this role. Actual pay range depends on many factors including each individual employee's qualifications and market conditions and is subject to change.
Benefits
Full-time benefits-eligible employment begins at a minimum of 30 hours per week:
  • Health, and dental, including applicable HSA & FSA
  • Employer Contribution to HSA for eligible Health Plans
  • Life insurance (AD&D)
  • Retirement, with eligibility for an employer match
  • Holiday pay and extended sick

Full and Part-time benefits-eligible employment working between 20-29 hours per week:
  • Vision insurance
  • Voluntary short-term & long-term disability
  • Accident & hospitalization coverage
  • Education assistance programs

All employees:
  • Accrue PTO (Paid time off)
  • Same-day pay
  • Employee assistance program (EAP)
  • College partnership educational discounts
  • Access to Learn to Live Resources

About PHS
Presbyterian Homes & Services (PHS), based in St. Paul, Minnesota, is a nonprofit, faith-based organization providing a broad array of high-quality housing choices, care and services options for older adults. Some 8,000 employees serve more than 41,800 older adults through 60 PHS-affiliated senior living communities in Minnesota, Iowa and Wisconsin, and through Optage® home and community services. PHS is also co-owner of Genevive, the largest geriatric primary care practice in Minnesota, providing comprehensive care for more than 15,500 older adults. Established in 1955, PHS has earned the reputation as an innovative leader dedicated to promoting independence, purposeful living and the overall well-being for those they serve. Today, PHS is one of the largest nonprofit providers of senior housing and services in the nation.
PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.

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