ZipRecruiter

Log In

1

Intake Manager Jobs in Minnesota (NOW HIRING)

Ruff Start Rescue

Intake Support Specialist

Princeton, MN · On-site

$38K - $44K/yr

The Intake Support Specialist manages key animal intake and community service functions for Ruff Start Rescue, ensuring efficient, compassionate, and mission-driven intake operations. This role ...

Ruff Start Rescue

Intake Support Specialist

Princeton, MN · On-site

$38K - $44K/yr

The Intake Support Specialist manages key animal intake and community service functions for Ruff Start Rescue, ensuring efficient, compassionate, and mission-driven intake operations. This role ...

Mid-Minnesota Legal Aid

Intake Specialist

Minneapolis, MN · Hybrid

$52K - $56K/yr

... Manage a high volume of intake interactions across multiple channels simultaneously • Main intake phone line and direct caller inquiries • Callbacks to clients and community partners • ...

Legence

Technology PMO Intake Coordinator

Minneapolis, MN · On-site

$80K - $100K/yr

... Project Manager, based on capacity and organizational priorities. The position bridges demand ... Technology Intake Process Ownership * Design, document, implement, and continuously improve ...

St. Croix Hospice

Intake Coordinator

Mendota Heights, MN · On-site

$21 - $25.50/hr

... managing the insurance verification and authorization processes. Schedule: Monday-Friday 11:30am-8:00pm ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES * Receives daily patient referral and intake calls and ...

Mn Adult & Teen Challenge

Intake Coordinator

Rochester, MN · On-site

$19 - $20/hr

In return, we offer a values-driven workplace, supportive managers, and opportunities to grow. That ... Job Summary The Intake Coordinator will collaborate and partner with the admissions team to assist ...

ST CROIX HOSPICE LLC

Intake Coordinator

Mendota Heights, MN · On-site +1

$21 - $25.50/hr

Position Overview The Intake Coordinator is responsible for the patient intake process including ... and managing the insurance verification and authorization processes. Position is a Monday-Friday ...

St. Croix Hospice

Intake Coordinator

Mendota Heights, MN · On-site

$21 - $25/hr

... managing the insurance verification and authorization processes. Essential Functions and Skills Responsibilities * Receives daily patient referral and intake calls and verifies client's funding ...

St. Croix Hospice

Intake Coordinator

Mendota Heights, MN

$21 - $25.50/hr

Position Overview The Intake Coordinator is responsible for the patient intake process including ... and managing the insurance verification and authorization processes. Position is a Monday-Friday ...

Dlapiper

Lateral Intake Specialist

Minneapolis, MN · Hybrid

$30.98 - $48.34/hr

Summary The Lateral Intake Specialist, working in collaboration with and in support of the firm's strategic initiatives, supports the firm's critical risk management function by performing all duties ...

Eosis

Intake Coordinator

New Brighton, MN · On-site

$20 - $23/hr

As a full-time Intake Coordinator at EOSIS Resource Center in New Brighton, MN, you'll have the ... in the management of the program census. In order to be considered, you will need to currently ...

EOSIS

Intake Coordinator

New Brighton, MN

$20 - $23/hr

As a full-time Intake Coordinator at EOSIS Resource Center in New Brighton, MN, you'll have the ... in the management of the program census. In order to be considered, you will need to currently ...

next page

Showing results 1-20

All JobsIntake JobsIntake Manager JobsIntake Manager Jobs in Minnesota

Intake Manager information

See Minnesota salary details

$34.8K

$65.6K

$107.2K

How much do intake manager jobs pay per year?

As of Jul 20, 2026, the average yearly pay for intake manager in Minnesota is $65,566.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $77,400.00 per year, depending on experience, location, and employer.

What Does an Intake Manager Do?

The job duties of an intake manager involve working to assist patients or clients in accessing the services that they need. In this career, you may do an initial evaluation to assess the needs of each patient, collect documentation, and facilitate referrals if necessary. Your responsibilities could also involve insurance verification or the collection of other administrative information. This position is common in the medical field in hospitals and clinics. You may also find employment in mental health facilities, crisis centers, and nursing homes.

What are the key skills and qualifications needed to thrive as an Intake Manager, and why are they important?

To thrive as an Intake Manager, you need strong organizational skills, experience with case management, and typically a background in social services, healthcare, or law, often with a relevant degree. Familiarity with client management systems, intake software, and data entry tools is usually required. Excellent interpersonal skills, attention to detail, and problem-solving abilities help Intake Managers effectively assess client needs and coordinate services. These skills ensure efficient, accurate intake processes that support client satisfaction and organizational effectiveness.

What is the role of an intake manager?

An intake manager oversees the initial assessment and processing of clients or patients to determine their needs and eligibility. They coordinate communication between departments, ensure proper documentation, and often use case management or CRM software to streamline intake procedures. The role requires strong organizational and communication skills to facilitate efficient service delivery.

How much does an intake specialist make?

In North Carolina, an intake specialist typically earns between $30,000 and $45,000 annually, depending on experience, certifications, and the industry. The role often requires strong communication skills and familiarity with healthcare or social service environments.

What is the difference between Intake Manager vs Case Coordinator?

AspectIntake ManagerCase Coordinator
CredentialsOften requires a bachelor's degree in social work, healthcare, or related fieldTypically requires a high school diploma or associate degree, with some roles preferring social services training
Work EnvironmentHealthcare facilities, social service agencies, or clinicsCommunity organizations, healthcare settings, or social service agencies
Primary ResponsibilitiesOverseeing client intake processes, managing initial assessments, coordinating servicesSupporting clients through case management, scheduling, and follow-up

While both roles involve client interaction and service coordination, Intake Managers focus on overseeing the intake process and initial assessments, often in healthcare or social service settings. Case Coordinators typically handle ongoing case management and client support. The roles complement each other but differ in scope and responsibilities.

What are some common challenges Intake Managers face when balancing high volumes of incoming cases with quality standards?

Intake Managers often encounter the challenge of managing large volumes of new cases or clients while ensuring that each intake is processed accurately and efficiently. Balancing speed with thoroughness is crucial, as errors or omissions during intake can impact downstream workflows and client satisfaction. Successful Intake Managers employ strong organizational skills, leverage technology to streamline data collection, and work closely with their teams to distribute workloads effectively. Open communication with other departments also helps address bottlenecks and maintain quality standards.

What are Intake Managers?

Intake Managers are professionals responsible for overseeing the initial assessment and processing of clients, cases, or applications within an organization. They coordinate the intake process to ensure that information is accurately gathered, requirements are met, and clients are directed to the appropriate services or departments. Intake Managers often work in healthcare, legal, social services, or customer service settings and play a critical role in ensuring a smooth entry experience for new clients or cases.

What is the highest paying job in healthcare management?

The highest paying roles in healthcare management are typically executive positions such as Chief Executive Officer (CEO) or Chief Operating Officer (COO) of healthcare organizations, with salaries often exceeding $150,000 annually. These roles require extensive experience, strong leadership skills, and often advanced degrees like an MBA or healthcare administration certification.

What jobs make $3,000 a month without a degree?

An Intake Manager typically earns more than $3,000 per month, but roles such as administrative assistants, sales representatives, or certain customer service positions can also reach this income level without requiring a degree. These jobs often rely on experience, skills, or certifications rather than formal education and may involve working in healthcare, retail, or office environments.
More about Intake Manager jobs
What are the most commonly searched types of Intake jobs in Minnesota? The most popular types of Intake jobs in Minnesota are:
What are popular job titles related to Intake Manager jobs in Minnesota? For Intake Manager jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Intake Manager jobs in Minnesota look for? The top searched job categories for Intake Manager jobs in Minnesota are:
What cities in Minnesota are hiring for Intake Manager jobs? Cities in Minnesota with the most Intake Manager job openings:
Intake Manager jobs near you
Infographic showing various Intake Manager job openings in Minnesota as of July 2026, with employment types broken down into 2% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $65,566 per year, or $31.5 per hour.
Intake Support Specialist

Intake Support Specialist

Ruff Start Rescue

Princeton, MN • On-site

$38K - $44K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

The Intake Support Specialist manages key animal intake and community service functions for Ruff Start Rescue, ensuring efficient, compassionate, and mission-driven intake operations. This role provides administrative support for the manager overseeing out-of-state partnerships, owner surrender and stray intake processes, transport arrival operations, intake administration, and community support initiatives, ensuring animals and pet owners receive timely, coordinated assistance.
The Intake Support Specialist provides leadership to volunteer teams supporting transport coordination, intake administration, surrender and stray communications, and out-of-state transport on-site coordination. Working closely with the Intake Manager, this position helps balance intake opportunities with organizational capacity, strengthens operational processes, and ensures compliance with organizational standards and animal welfare best practices.
As a primary on-site resource at the Princeton facility, this role oversees transport arrival operations, supports public intake interactions, assists with distributing community resources, and ensures a positive experience for community members, volunteers, rescue partners, and staff.
Availability
Full-time, exempt position. Typical schedule is approximately 40 hours per week, with flexibility to work additional hours as needed to meet business and organizational needs. This role is primarily on-site in Princeton, MN. Flexibility is required based on transport schedules, including evenings and weekends as needed. Daily emailing and/or phone communication is required.
This Position Oversees
  • On-site transport operations and arrival coordination
  • Provide operational support for out-of-state transport partner relationships.
  • Intake administration and documentation processes
  • Community support and resource distribution efforts
  • Volunteers managing owner surrender and stray application communication

Essential Job Functions
Owner Surrender, Stray Intake & Community Support
  • Oversee owner surrender, stray intake, TNR, and community support functions, ensuring compassionate, consistent service and alignment with organizational priorities.
  • Review complex or urgent intake requests and assist with intake decision-making.
  • Provide guidance and support to community members regarding surrender options, reunification, available resources, and pet retention whenever appropriate.
  • Coordinate distribution of community resources, including pet supplies, food, and referrals to support families and improve outcomes for animals.
  • Lead on-site owner surrender appointments and intake interactions.
  • Conduct temperament assessments for incoming animals as needed.

Animal Intake & Transport Operations
  • Prepare transport vans, the transport room, and intake areas for departures and arrivals by ensuring vehicles and facilities are clean, stocked, organized, fueled, and equipped with necessary supplies.
  • Assist with transport planning and on-site operations, including facility readiness, scheduling support, volunteer coordination, unloading animals, organizing carriers, and facilitating an efficient intake process.
  • Print, organize, and maintain transport paperwork, intake records, medical documentation, and regulatory requirements, ensuring all documentation is complete, accurate, and compliant.
  • Restock transport and intake supplies, maintain transport vehicles and equipment, and complete post-transport cleanup and facility reset to ensure readiness for future transports.

Volunteer Leadership & Program Administration (20-30%)
  • Provide leadership, training, and ongoing support to volunteers assisting with transport operations, intake administration, and community support services.
  • Partner with the Office & Volunteer Manager to ensure a welcoming, professional experience for visitors and community members at the Princeton facility.
  • Oversee intake communication systems, ensuring timely responses and effective coordination across volunteers, staff, and partners.
  • Maintain accurate records, program documentation, and reporting to support operational effectiveness and compliance.
  • Communicate regularly with the Intake Manager regarding intake capacity, operational trends, and program recommendations.
  • Identify and implement process improvements that enhance efficiency, organization, and service delivery.
  • Maintain professionalism while assisting in the resolution of issues involving volunteers, rescue partners, and members of the public.
  • Other duties as assigned

Qualifications
  • At least one year of experience with animal sheltering, rescue organizations, or veterinary medicine.
  • Customer service experience preferred.
  • Knowledge of animal breeds, behavior, body language, and safe handling practices.
  • Ability to track program metrics, identify trends, and recommend operational improvements.
  • Experience using Gmail, Google Drive, and Facebook; social media experience preferred.
  • Strong organizational, communication, and problem-solving skills.
  • Positive, collaborative, and service-oriented attitude.
  • Ability to build relationships with volunteers, community members, rescue partners, and staff while effectively communicating Ruff Start Rescue policies and procedures.

Physical Demands
The physical requirements listed here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The position involves sitting for extended periods of time while working at a computer terminal. Employee must be able to communicate effectively in a typical office environment with a standard level of office noise. Occasional standing, bending, walking and lifting (30 lbs) is also required.
  • Employee will be required to be a part of animal transport, which will expose the employee to animals (primarily dogs/cats), dirt, dust, uneven surfaces, and outdoor weather conditions. Noise will typically be moderate.

Personal Characteristics:
  • Compassionate & Empathetic - Demonstrates deep care for both people and animals.
  • Community-Oriented - Passionate about creating positive, lasting impact within the local community
  • Resourceful & Solutions-Focused - Skilled at problem-solving and thinking creatively to find practical solutions, especially when faced with limited resources or urgent situations.
  • Strong Communicator - Clear, patient, and confident when communicating in person, over the phone, and in writing.
  • Organized & Detail-Oriented Manages multiple programs and tasks with accuracy and efficiency. Keeps track of interactions, program data, and follow-ups in a timely and professional manner.
  • Conflict-Resilient & Diplomatic - Maintains professionalism and calm under pressure, particularly in emotionally tense situations involving surrender, complaints, or unmet expectations.
  • Culturally Competent & Inclusive - Understands and respects diverse perspectives, experiences, and challenges. Creates a welcoming environment for all individuals regardless of background.
  • Adaptable & Flexible - Comfortable adjusting to changing needs, schedules, and responsibilities. Willing to jump in where needed to support animals and people alike.
  • Mission-Driven & Passionate About Animal Welfare - Aligned with Ruff Start Rescue's values and deeply committed to its mission. Views the role not just as a job, but as a meaningful way to improve lives.

Benefits:
  • Health insurance is available for employees on the first of the month following 30 days. RSR will pay 50% of the employee's monthly premium.
  • Retirement plan with up to a 3% employer contribution available after 90 days.
  • Additional Insurance options are available after 90 days. You pay 100% premium at a discounted group rate.
    • Short term disability
    • Life Insurance
    • Dental Insurance
    • Accident Insurance
    • Hospital Indemnity Insurance
    • Critical Illness Insurance
    • Cancer Insurance
    • Vision Insurance
  • PTO
    • First-year 10 days
    • Years 1 and 2 15 days (3 Weeks)
    • Year 3 and 4 20 Days (4 Weeks)
    • Year 5 and 6 25 Days (5 Weeks)
    • Year 7 + 30 Days (6 Weeks)
    • When an employee rolls over to a new year bracket, we prorate from their anniversary day.
      • Ruff Start Rescue recognizes seven paid holidays each year. If a holiday falls on a weekend, it will be observed on the workday closest to the holiday.
  • Employee Discount
  • Professional Development courses cover up to $200 annually.
  • Paid parental leave

Reports To: Intake Manager Salary: $38,000-$44,000
Reports To: Intake Manager
Applicants, please note: to be considered for this position, you must submit a cover letter in addition to a resume.

Apply