ZipRecruiter

Log In

1

Intake Assistant Jobs in Maplewood, MN (NOW HIRING)

DLA Piper

Lateral Intake Specialist

Minneapolis, MN · On-site

$18.50 - $24.75/hr

Communicates with partners in order to assist in the processing of lateral candidate requests and ... Experience with intake and conflicts software preferred. Excellent verbal and written business ...

ClearChoice

Patient Intake Coordinator

Arden Hills, MN · On-site

$22 - $24/hr

As a Patient Intake Coordinator , you'll be the first point of contact for patients, ensuring a ... Scan and upload documents into patient records * Assist with outgoing shipments and general office ...

ClearChoice

Patient Intake Coordinator

Arden Hills, MN · On-site

$22 - $24/hr

As a Patient Intake Coordinator , you'll be the first point of contact for patients, ensuring a ... Scan and upload documents into patient records * Assist with outgoing shipments and general office ...

Gilbert Law PLLC

Legal Assistant

White Bear Lake, MN · On-site

Description We're looking for an enthusiastic, highly energetic, and highly motivated administrative assistant to assist with intake of client calls, scheduling and coordinating client meetings ...

New

next page

Showing results 1-20

All JobsIntake JobsIntake Assistant JobsIntake Assistant Jobs in Maplewood, MN

Intake Assistant information

See Maplewood, MN salary details

$8

$20

$29

How much do intake assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for intake assistant in Maplewood, MN is $20.10, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $23.85 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in Maplewood, MN?

The most popular types of Intake jobs in Maplewood, MN are:

What cities near Maplewood, MN are hiring for Intake Assistant jobs?

Cities near Maplewood, MN with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Maplewood, MN as of June 2026, with employment types broken down into 67% Full Time, 27% Part Time, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,814 per year, or $20.1 per hour.

Intake Coordinator

Interim HealthCare of the Twin Cities

Roseville, MN • On-site

$21.36 - $25.47/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 12 days ago

Job description

Intake Coordinator - Communicates with potential patients and/or referral sources that have inquired about services to answer questions and gather information. Provides a centralized intake and customer service function in order to gather pertinent patient, clinical and financial information.
Hours: Full-time | Monday - Friday from 8:00am-5:00pm
Enjoy some of these notable benefits:
  • Hourly Wage: $21.36 - $25.47
  • Generous PTO, Holiday Pay, and 401k
  • Medical. Dental, and Vision Insurance; HSA with Company Contribution, and much more!

A few must-haves for this position:
  • Associate's Degree in Business, Marketing, Healthcare or related discipline, or an equivalent combination of experience and/or education.
  • Three (3) years relevant experience in medical services or clinical environment with knowledge of medical terminology including previous intake experience of at least one year preferred.

Some functions of what you will do:
  • Communicates with potential patients and/or referral sources that have inquired about services to answer questions and gather referral information.
  • Provides a centralized intake and customer service function in order to gather pertinent patient, clinical and financial information to optimize sales, customer responsiveness and satisfaction.
  • Achieve and maintain timely and accurate prior insurance authorizations for new and current patients.
  • Communicates with patient/client and family regarding arrangements for the initiation of care/services.
  • Completes intake screening including obtaining, documenting and analyzing all required information to make a preliminary admission decision.
  • Receives and logs referrals. Prepares reports and responses to inquiries. Provides telephonic contact and system data entry for customers seeking care/services.

Become a part of Interim HealthCare and:
  • Work with an amazing group of people every day!
  • Make a difference in your life and the lives of others.
  • Be a part of a company that has been Improving People's Lives for more than 40 years.

If you are interested in this fantastic opportunity, apply now!
For more information visit Home Healthcare and Hospice Services in St. Paul, MN | Interim HealthCare
Mission, Vision and Values of Interim HealthCare of the Twin Cities:
We offer a wide variety of home care ranging from skilled nursing, physical therapy and other licensed health care services, which help with the every day tasks that let people continue living at home where they are most comfortable. Additionally, we provide hospice care in the home that can make loved ones as comfortable as possible and provide support to the family, allowing them to concentrate on spending quality time together. Interim's mission is firmly rooted in its long tradition of helping people maintain their safety, independence and dignity in an environment of mutual respect and compassion. Interim HealthCare's mission - Improving People's Lives.
EEO M/F/D/V
Interim HealthCare of the Twin Cities provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, gender, religion, sexual orientation, national origin, age, disability or veteran status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The company is committed to complying with the Americans with Disabilities Act. If you believe that you need reasonable accommodation in order to apply due to the fact that you have a disability, we request that you notify the company so that we can assist you where appropriate. All offers of employment are contingent upon successful completion of a criminal background check and drug screening.

Apply