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Intake Assistant Jobs in Minnesota (NOW HIRING)

Gilbert Law PLLC

Legal Assistant

White Bear Lake, MN · On-site

Description We're looking for an enthusiastic, highly energetic, and highly motivated administrative assistant to assist with intake of client calls, scheduling and coordinating client meetings ...

Robert Half

Project Assistant

Clearwater, MN · On-site

$19.79 - $22.91/hr

We are looking for a Project Assistant to support administrative and contract-related activities ... Coordinate the intake of new project requests from customer notices, service agreement ...

Gilbert Law PLLC

Legal Assistant

White Bear Lake, MN

$22/hr (+ commission)

We're looking for an enthusiastic, highly energetic, and highly motivated administrative assistant to assist with intake of client calls, scheduling and coordinating client meetings, managing client ...

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All JobsIntake JobsIntake Assistant JobsIntake Assistant Jobs in Minnesota

Intake Assistant information

See Minnesota salary details

$8

$19

$28

How much do intake assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for intake assistant in Minnesota is $19.23, according to ZipRecruiter salary data. Most workers in this role earn between $14.86 and $22.84 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in Minnesota?

The most popular types of Intake jobs in Minnesota are:

What cities in Minnesota are hiring for Intake Assistant jobs?

Cities in Minnesota with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,005 per year, or $19.2 per hour.

Public Health Nurse / Registered Nurse

Rice County

Faribault, MN • On-site

$36.01 - $50.41/hr

Full-time

Re-posted 22 days ago

Job description

Job Summary **POSITION IS OPEN UNTIL FILLED*** Identifies, promotes and maintains the health of the public by providing direct nursing care and health education in office, home, or community settings. Serves a culturally diverse population. Examples of Duties Provide nursing intake, assist with processing referrals, facilitate referrals to community resources, and coordinate care.

Provide immunizations to both adults and children in office and community locations. Assist Public Health Nursing Supervisor with vaccine program management. Coordinate and participate in community immunization clinics.

Provide and coordinate refugee health services. Provide nursing care and health education to in office or home settings. Provide Mantoux testing, tuberculosis case management, and disease investigation and control follow-up.

Perform other duties as required. Qualifications MINIMUM QUALIFICATIONS: This position requires current Minnesota licensure as a Registered Nurse, and one to three years of nursing experience. A driver's license is required.

PREFERRED QUALIFICATIONS: Bachelor's Degree in Nursing from a State approved and nationally accredited nursing program is preferred, as is certification, or eligibility for certification, as a Public Health Nurse in Minnesota. Consideration will be provided for candidates with an equivalent combination of education and experience. Bilingual (English/Spanish and/or English/Somali).

Supplemental Information HIRING RANGE: $36.01 - $40.91 per hour HOURS: Regular, part-time or full-time, benefit eligible position. 32 - 40 hours per week (position to be appointed at .8 or 1.0 FTE). Typical work hours between 8:00 a.m

- 4:30 p.m. Occasional planned evening or weekend hours for community outreach events. Occasional evening or weekend hours for community outreach events

Very limited weekend/holiday coverage for homecare visit coverage. SUPPLEMENTAL INFORMATION: MNA Union - Grade 12 **Bargaining unit members holding a Public Health Nurse certification shall be paid two dollars ($4.00) per hour in addition to the wage on the salary schedule of the CBA for all hours worked, ending on December 31, 2027.

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