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Bookkeeping Assistant Jobs (NOW HIRING)

Hoss Building Group, Inc.

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Bookkeeping Assistant / Project Coordinator

Indianapolis, IN · On-site

$48K - $56K/yr

The Bookkeeping Assistant / Project Coordinator plays a key role in supporting both the financial tracking and administrative coordination of residential construction projects. This position works ...

Haycon Inc

Bookkeeping & Administrative Assistant

Boston, MA · On-site

$19.50 - $26.25/hr

Bookkeeping * Assist with Accounts Payables, Receivables * Creating & Sending Invoices * Tracking & Lodging Payments Received * Providing Payroll Support for BiWeekly Payroll * **Previous Bookkeeping ...

Navarro Legal Services

Bookkeeper Assistant

Bakersfield, CA · On-site

$19 - $21/hr

The ideal candidate will assist with bookkeeping, payroll processing, financial recordkeeping, and client account management. This position requires strong organizational skills, attention to detail ...

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Haycon

Bookkeeping & Administrative Assistant

Roxbury, MA · On-site

$19.50 - $26.25/hr

Bookkeeping * Assist with Accounts Payables, Receivables * Creating & Sending Invoices * Tracking & Lodging Payments Received * Providing Payroll Support for BiWeekly Payroll * **Previous Bookkeeping ...

Apply Early

Haycon Inc

Bookkeeping & Administrative Assistant

Boston, MA

$19.50 - $26.25/hr

Bookkeeping * Assist with Accounts Payables, Receivables * Creating & Sending Invoices * Tracking & Lodging Payments Received * Providing Payroll Support for BiWeekly Payroll * **Previous Bookkeeping ...

Mr. Rooter

Bookkeeper assistant

Hendersonville, TN · On-site

$18 - $22/hr

Dental insurance Bookkeeper Assistant Mr. Rooter Plumbing Location: In Office Job Type: Part-Time ... Basic bookkeeping or accounting knowledge * Strong attention to detail and accuracy * Good ...

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Bookkeeping Assistant information

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How much do bookkeeping assistant jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for bookkeeping assistant in the United States is $22.01, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $24.52 per hour, depending on experience, location, and employer.

What are Bookkeeping Assistants?

Bookkeeping Assistants are professionals who support the accounting or finance department by recording financial transactions, maintaining accurate financial records, and assisting with basic accounting tasks. They typically handle data entry, process invoices, reconcile bank statements, and help prepare financial reports. Bookkeeping Assistants ensure that the financial information of an organization is organized and up to date, enabling accountants and managers to make informed decisions. They often use accounting software and must pay close attention to detail to avoid errors.

How much does bookkeeping pay per hour?

Bookkeeping assistants typically earn between $15 and $25 per hour, depending on experience, location, and the complexity of tasks. Entry-level roles may pay closer to the lower end, while experienced bookkeepers or those with certifications can earn higher wages. The job often involves using accounting software and working regular hours in an office or remote setting.

Are bookkeepers in demand in 2026?

Bookkeeping assistants are expected to remain in demand due to ongoing needs for financial record-keeping in various industries. The role benefits from familiarity with accounting software and attention to detail, with employment growth driven by small business needs and regulatory compliance. However, automation and accounting technology advancements may influence future demand levels.

What are the key skills and qualifications needed to thrive as a Bookkeeping Assistant, and why are they important?

To thrive as a Bookkeeping Assistant, you need strong mathematical skills, attention to detail, and a basic understanding of accounting principles, often supported by a relevant diploma or coursework. Familiarity with accounting software such as QuickBooks or Xero, along with proficiency in spreadsheets, is commonly required. Strong organizational skills, reliability, and effective communication help you manage multiple tasks and collaborate with team members. These skills and qualities are essential for maintaining accurate financial records and ensuring smooth business operations.

Is AI replacing bookkeepers?

AI technology is automating certain bookkeeping tasks such as data entry, reconciliation, and report generation, which can increase efficiency. However, bookkeepers still play a vital role in interpreting financial data, ensuring accuracy, and providing personalized advice that AI cannot fully replicate. Many bookkeeping assistants now use accounting software with AI features to support their work, but human oversight remains essential.

What is an entry-level bookkeeper?

An entry-level bookkeeper is a person starting in bookkeeping who typically performs basic financial record-keeping tasks such as data entry, invoicing, and reconciling accounts. They usually require minimal experience, may use accounting software like QuickBooks, and often work under supervision while developing their skills for more advanced accounting responsibilities.

What does a bookkeeping assistant do?

A bookkeeping assistant supports financial record-keeping by entering transactions, reconciling accounts, and maintaining accurate financial data using accounting software. They often handle tasks such as invoicing, data entry, and organizing financial documents to ensure the accuracy of a company's financial records.

What are some common challenges faced by Bookkeeping Assistants, and how can they be managed effectively?

Bookkeeping Assistants often face challenges such as managing tight deadlines during month-end or year-end closing, handling large volumes of data entry with accuracy, and staying updated with frequent changes in accounting software or procedures. Effective time management, attention to detail, and proactive communication with the accounting team can help overcome these obstacles. Regularly seeking feedback and participating in ongoing training can also enhance efficiency and ensure compliance with best practices.

What is the difference between Bookkeeping Assistant vs Bookkeeper?

AspectBookkeeping AssistantBookkeeper
CredentialsHigh school diploma; some roles may require basic accounting coursesHigh school diploma; often some accounting certification or experience
Work EnvironmentOffice setting, supporting accounting teamsOffice or remote, managing financial records directly
ResponsibilitiesData entry, invoice processing, basic record keepingMaintaining ledgers, reconciling accounts, preparing financial reports

The main difference is that a Bookkeeping Assistant typically performs supportive, entry-level tasks under supervision, while a Bookkeeper handles more comprehensive financial record management independently. Both roles require similar credentials and are found in similar work environments, but the Bookkeeper has more responsibility and autonomy.

More about Bookkeeping Assistant jobs
What cities are hiring for Bookkeeping Assistant jobs? Cities with the most Bookkeeping Assistant job openings:
What are the most commonly searched types of Bookkeeping jobs? The most popular types of Bookkeeping jobs are:
What states have the most Bookkeeping Assistant jobs? States with the most job openings for Bookkeeping Assistant jobs include:
What job categories do people searching Bookkeeping Assistant jobs look for? The top searched job categories for Bookkeeping Assistant jobs are:
What are popular job titles related to Bookkeeping Assistant jobs? For Bookkeeping Assistant jobs, the most frequently searched job titles are:
Bookkeeping Assistant jobs near you
Bookkeeping Assistant / Project Coordinator

Bookkeeping Assistant / Project Coordinator

Hoss Building Group, Inc.

Indianapolis, IN • On-site

$48K - $56K/yr

Full-time

Medical, Retirement, PTO

Posted 5 days ago

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Job description

Job Summary:

The Bookkeeping Assistant / Project Coordinator plays a key role in supporting both the financial tracking and administrative coordination of residential construction projects. This position works under the direction of the Office Manager to coordinate with owners, project managers, and vendors, ensuring accurate job costing, timely payments, organized project documentation, and smooth communication across all phases of construction.

Key Responsibilities: Bookkeeping & Financial Support

  • Process accounts payable and receivable
  • Match invoices to purchase orders, contracts, and job budgets
  • Enter and track expenses by job cost and phase
  • Assist with draw requests, lien waivers, and payment releases
  • Reconcile vendor statements
  • Assist with monthly reporting, job cost summaries, and budget tracking

Key Responsibilities: Project Coordination & Administrative Support

  • Assist with project setup, including job folders, budgets, and documentation
  • Track subcontractor contracts, insurance certificates, and W-9s
  • Coordinate scheduling communications with subcontractors and suppliers
  • Maintain project logs, change orders, and updated documentation
  • Support permitting, inspection tracking, and compliance documentation
  • Communicate with vendors, and internal team members as needed
  • Help keep project timelines and deliverables organized and up to date

Necessary Skills/Abilities:

  • High school diploma or equivalent required
  • Excellent organizational and time-management skills required
  • Excellent written and verbal communication skills required
  • High attention to detail and accuracy required
  • 2+ years of experience Microsoft Excel required
  • 2+ years of experience Adobe Acrobat required
  • 2+ years of experience in bookkeeping, construction accounting, project coordination or equivalent required
  • Experience in residential construction, home building, or related trades preferred
  • Proficiency with accounting software (e.g., Sage Contractor 100, Sage Intacct, QuickBooks, or similar) preferred
  • Proficiency with project management software (e.g., BuilderTrend, CoConstruct, or similar) preferred 

Work Environment:

  • Setting: Primarily based in a comfortable, casual construction main office (dog friendly).
  • Ergonomics: Modern desk setup equipped with dual monitors and an adjustable standing desk.
  • Attire: Casual and practical everyday wear (jeans/leggings, polo shirts, clean work shirts).
  • Work Style: High autonomy with mostly independent work and minimal micromanagement.
  • Workflow: Desk-based role involving prolonged sitting, computer work, and frequent phone communication with project managers/site supervisors.
  • Tech Stack: Daily independent use of specialized construction software. Training provided.
  • Demands: No active jobsite field exposure or heavy physical labor required.

Terms:

  • Pay is negotiable based upon experience and certifications
  • Full-Time
  • Immediate Hiring
  • NO REMOTE WORK AVAILABLE

How to Apply:

Please attach your resume and a brief cover letter outlining your experience in bookkeeping and/or residential construction.