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Accounting Administrative Assistant Jobs (NOW HIRING)

Accounting Office

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Accounting Administrative Assistant

Deer Park, NY · On-site

$25 - $28/hr

We are seeking a detail-oriented and organized Accounting Administrative Assistant to join our accounting firm. However, during our busy months (Tax Season, February thru April) there is mandatory ...

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Accounting Office

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Accounting Administrative Assistant

Deer Park, NY · On-site

$25 - $28/hr

We are seeking a detail-oriented and organized Accounting Administrative Assistant to join our accounting firm. However, during our busy months (Tax Season, February thru April) there is mandatory ...

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Malman Law

Accounting Administrative Assistant

Chicago, IL · On-site

$40K - $42K/yr

Position Summary The Accounting Administrative Assistant is responsible for performing routine accounting and administrative functions to support the firm's financial operations. This role assists ...

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Malman Law

Accounting Administrative Assistant

Chicago, IL · On-site

$40K - $42K/yr

Position Summary The Accounting Administrative Assistant is responsible for performing routine accounting and administrative functions to support the firm's financial operations. This role assists ...

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Tuson Manufacturing Company

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Front Office Accounting Administrative Assistant

Story City, IA · On-site

$18 - $24/hr

Front Office Accounting Administrative Assistant Company: Tuson Manufacturing Company Job Type: Full-Time or Part-Time (Flexible) Benefits: Not included for part-time positions Position Overview ...

TaxLeaf

Accounting Administrative Assistant

Miami, FL · On-site

$18 - $23/hr

One year of experience as administrative assistant or a related field. * One year of experience as accountant/financial specialist or a related field. * Knowledge on tax preparation * Must be ...

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How much do accounting administrative assistant jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for accounting administrative assistant in the United States is $21.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.08 per hour, depending on experience, location, and employer.

What Does an Accounting Administrative Assistant Do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, legal, or executive support, and can earn salaries exceeding $70,000 annually. Factors influencing pay include experience, certifications, location, and the complexity of the role, with executive or senior administrative assistants often earning the most. Advanced skills in software like Microsoft Office or project management can also impact compensation.

What is the lowest position in accounting?

The lowest position in accounting is typically an accounting clerk or bookkeeper, responsible for basic tasks like data entry, invoice processing, and maintaining financial records. These roles often require attention to detail and familiarity with accounting software but usually do not require advanced certifications.

How much should an accounts assistant be paid?

The salary for an accounting administrative assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or advanced skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the key skills and qualifications needed to thrive as an Accounting Administrative Assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.

What is the difference between Accounting Administrative Assistant vs Bookkeeper?

AspectAccounting Administrative AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; certification or associate degree beneficial
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, managing financial records
Employer & Industry UsageCommon in corporate, small business, and nonprofit sectorsWidely used in small to medium businesses, accounting firms
Primary ResponsibilitiesAdministrative tasks, data entry, supporting accounting functionsRecording financial transactions, reconciling accounts

While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.

What does an accounting administrative assistant do?

An accounting administrative assistant supports accounting departments by handling tasks such as data entry, invoicing, and maintaining financial records. They often use accounting software like QuickBooks and perform administrative duties like scheduling and correspondence to ensure smooth financial operations.

What are some common challenges faced by Accounting Administrative Assistants, and how can they be managed effectively?

Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.
More about Accounting Administrative Assistant jobs
What cities are hiring for Accounting Administrative Assistant jobs? Cities with the most Accounting Administrative Assistant job openings:
What states have the most Accounting Administrative Assistant jobs? States with the most job openings for Accounting Administrative Assistant jobs include:
What job categories do people searching Accounting Administrative Assistant jobs look for? The top searched job categories for Accounting Administrative Assistant jobs are:
Accounting Administrative Assistant jobs near you
Infographic showing various Accounting Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 86% Full Time, 8% Part Time, 1% Temporary, and 5% Contract. Highlights an 87% Physical, 6% Hybrid, and 7% Remote job distribution, with an average salary of $43,879 per year, or $21.1 per hour.

Accounting Administrative Assistant

Accounting Office

Deer Park, NY • On-site

$25 - $28/hr

Part-time

Medical, Dental, Vision, Retirement

Posted yesterday

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Job description

We are seeking a detail-oriented and organized Accounting Administrative Assistant to join our accounting firm. However, during our busy months (Tax Season, February thru April) there is mandatory overtime with pay that is required for our office.

**Responsibilities:**

- Greet clients, answering questions and addressing concerns in a friendly and professional manner

- Manage the day-to-day operations of the office, including scheduling appointments, handling high call volume during tax season, collections, keeping up to date with emails, scanning documents, filing (clerical duties) and maintaining accurate records

- Utilize Google Suite to manage calendars, spreadsheets, letters and emails

- Demonstrate strong phone etiquette, answering and directing calls with precision and poise

- Assist in providing administrative support to staff members with bookkeeping records, payroll taxes, sales tax, audits, new businesses, personal and business tax returns

- Maintain an organized and efficient office environment

- Practice excellent time management skills to ensure all tasks are completed in a timely manner and meet all deadlines

- Proofread documents and reports to ensure accuracy and professionalism

- Assist with processing invoices and payments on QuickBooks, research tax laws, ordering supplies and etc.

- Maintain organized and detailed records

- Assist in the preparation of documents

**Qualifications**

- Experience as Admin. Assistant in accounting firm or private office

- Strong organizational skills with the ability to multitask and prioritize tasks effectively

- Proficiency with Google Suite (Sheets, Contacts, Calendar and Gmail) and other software's such as Microsoft Excel, Word and MailChimp

- Excellent communication and phone etiquette skills

- Ability to maintain confidentiality and handle sensitive information

- Strong proofreading and editing skills

- Ability to work independently and as part of a team

- Memorization Skills

- Ability to follow instructions

- Strong analytical and problem-solving skills

- Excellent organizational and time management skills

- Strong attention to detail and accuracy in financial reporting