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Accounting Administrative Assistant Jobs (NOW HIRING)

EHC, Inc

Accounting Administrative Assistant

Fort Myers, FL · On-site

$17.50 - $22.50/hr

The Accounting Administrative Assistant is a highly organized, proactive professional responsible for supporting the company's financial and operational activities in a fast-paced construction ...

EHC Inc

Accounting Administrative Assistant

Fort Myers, FL

$17.50 - $22.50/hr

Description The Accounting Administrative Assistant is a highly organized, proactive professional responsible for supporting the company's financial and operational activities in a fast-paced ...

Labor Solutions, LLC

Be Seen First

Accounting & Administrative Assistant

Glendale Heights, IL · On-site

$20 - $23/hr

We're looking for a detail-oriented (on-site) Accounting & Administrative Assistant to join our manufacturing team. This role is ideal for someone who enjoys balancing accounting responsibilities ...

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Accounting Administrative Assistant information

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How much do accounting administrative assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for accounting administrative assistant in the United States is $21.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.08 per hour, depending on experience, location, and employer.

What Does an Accounting Administrative Assistant Do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, legal, or executive support, and can earn salaries exceeding $70,000 annually. Factors influencing pay include experience, certifications, location, and the complexity of the role, with executive or senior administrative assistants often earning the most. Advanced skills in software like Microsoft Office or project management can also impact compensation.

What is the lowest position in accounting?

The lowest position in accounting is typically an accounting clerk or bookkeeper, responsible for basic tasks like data entry, invoice processing, and maintaining financial records. These roles often require attention to detail and familiarity with accounting software but usually do not require advanced certifications.

How much should an accounts assistant be paid?

The salary for an accounting administrative assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or advanced skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the key skills and qualifications needed to thrive as an Accounting Administrative Assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.

What is the difference between Accounting Administrative Assistant vs Bookkeeper?

AspectAccounting Administrative AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; certification or associate degree beneficial
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, managing financial records
Employer & Industry UsageCommon in corporate, small business, and nonprofit sectorsWidely used in small to medium businesses, accounting firms
Primary ResponsibilitiesAdministrative tasks, data entry, supporting accounting functionsRecording financial transactions, reconciling accounts

While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.

What does an accounting administrative assistant do?

An accounting administrative assistant supports accounting departments by handling tasks such as data entry, invoicing, and maintaining financial records. They often use accounting software like QuickBooks and perform administrative duties like scheduling and correspondence to ensure smooth financial operations.

What are some common challenges faced by Accounting Administrative Assistants, and how can they be managed effectively?

Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.
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Accounting Administrative Assistant jobs near you
Infographic showing various Accounting Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 86% Full Time, 8% Part Time, 1% Temporary, and 5% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $43,879 per year, or $21.1 per hour.
Accounting & Administrative Assistant

Accounting & Administrative Assistant

Helix Traffic Solutions LLC

Cape Girardeau, MO • On-site

$18.25 - $23.25/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Accounting & Administrative Assistant
Position Summary
The Accounting & Administrative Assistant is responsible for managing daily accounts payable operations, purchase order administration, payment processing, invoice management, and financial reporting support. This role ensures timely and accurate processing of vendor invoices, customer payments, ACH transactions, and operational reporting while supporting overall branch and accounting functions.
Essential Duties & Responsibilities
Accounts Payable Functions
• Process vendor invoices and accounts payable transactions accurately and timely.
• Review, verify, and enter invoices into the accounting system several times per week.
• Coordinate approval workflows for non-purchase order invoices with branch management.
• Assist with weekly check runs and ACH payment processing, including manual ACH bank entry.
Accounts Receivable Functions
• Process remote deposits and incoming customer payments received through the mail.
• Support credit card payment processing through CardPointe as needed.
• Work closely with Accounts Receivable to process customer prepayments and credits.
Purchase Order & Procurement Support
• Monitor SharePoint CAPEX and purchase order requests daily to ensure visibility and control of submissions.
• Track purchase order status updates and follow up on stale or incomplete requests.
• Maintain and update purchase order tracking spreadsheets.
Reporting & Administrative Support
• Maintain utility tracking spreadsheets and related reporting documentation.
• Distribute monthly corporate credit card statements and ensure expense reports are submitted timely.
• Review fuel usage reports and identify discrepancies or unusual activity for management review.
Customer Service & Operational Support
• Assist with walk-in customer orders and inquiries.
• Answer and direct incoming phone calls professionally.
• Provide administrative support to branch operations and accounting teams.
Qualifications
• High school diploma or GED required; Associate degree in Accounting, Finance, or Business preferred.
• Minimum of 2 years of accounts payable, accounting support, or administrative experience.
• Experience with purchase order systems, invoice processing, and ACH transactions preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet recurring deadlines.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Experience with ERP/accounting software and SharePoint preferred.
• Strong communication and customer service skills.
Preferred Qualifications
• Experience in construction, transportation, manufacturing, or industrial industries preferred.
• Familiarity with remote deposit processing and vendor management.
• Ability to analyze discrepancies and resolve invoice or payment issues efficiently.
Work Environment & Schedule
• Full-time, onsite position.
• Standard business hours with recurring weekly and monthly deadlines.
Reports To
• Accounting Manager

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