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Accounting Administrative Assistant Jobs (NOW HIRING)

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Accounting Administrative Assistant

$19.25 - $24.50/hr

The Opportunity We're seeking a seasoned Accounting Administrative Assistant to become an essential member of our finance operations team. We need someone who already knows their way around accounts ...

blue Commercial Property Management

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Accounting Administrative Assistant

Pensacola, FL · On-site

$17 - $18/hr

Accounting Clerk Job Type: Full/Part-time Salary: $17.00 - $18.00 per hour We are seeking a highly organized and motivated Accounting Clerk to join our team. In this role, you will work closely with ...

Restoration Company

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Accounting and Administrative Assistant

Flowood, MS · On-site

$16 - $20/hr

The Accounting & Administrative Assistant provides support to the accounting and administrative functions of the company. This position is responsible for accurate entry and organization of accounts ...

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How much do accounting administrative assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for accounting administrative assistant in the United States is $21.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.08 per hour, depending on experience, location, and employer.

What does an accounting administrative assistant do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

What are the key skills and qualifications needed to thrive as an accounting administrative assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.

What are some common challenges faced by accounting administrative assistants, and how can they be managed effectively?

Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.

What is the difference between Accounting Administrative Assistant vs Bookkeeper?

AspectAccounting Administrative AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; certification or associate degree beneficial
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, managing financial records
Employer & Industry UsageCommon in corporate, small business, and nonprofit sectorsWidely used in small to medium businesses, accounting firms
Primary ResponsibilitiesAdministrative tasks, data entry, supporting accounting functionsRecording financial transactions, reconciling accounts

While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.

What is the lowest position in accounting?

The lowest position in accounting is typically an accounting clerk or bookkeeper, responsible for basic tasks like data entry, invoice processing, and maintaining financial records. These roles often require minimal formal education and serve as entry points for advancing to higher accounting positions such as staff accountant or accountant.
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Accounting Administrative Assistant jobs near you
Infographic showing various Accounting Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,879 per year, or $21.1 per hour.

Accounting Administrative Assistant

National City, CA

Lead Staffing
See more jobs at Lead Staffingexternal

$19.25 - $24.50/hr

Full-time

Medical

Posted 6 days ago

Job description

Job Title: Accounting Admin 1 (Payroll Support)
Industry: Maritime / Marine Defense Staffing
Location: San Diego, CA
Position Type: Full-Time / On-Site
Position Summary
Lead Marine is seeking a dedicated and detail-oriented Accounting Admin 1 on behalf of our client, a prominent shipyard contractor in San Diego. Reporting directly to the Payroll Supervisor, this role works in a collaborative, fast-paced environment alongside Accounting, Tax, Audit, HR, and Risk Management teams.
In this position, you will perform critical administrative tasks necessary to process weekly payroll accurately and on time, while delivering high-touch customer service to field personnel and internal leadership.

Key Responsibilities
  • Payroll Operations: Assist internal payroll specialists with daily tasks to ensure all timecard calculations and payroll transactions are processed accurately and on schedule.
  • Timekeeping Audits: Review, audit, and reconcile Workforce AutoTime exception reports to resolve timekeeping discrepancies prior to weekly payroll runs.
  • Customer Service: Provide prompt, courteous, and professional support to workers, supervisors, and office staff via phone, email, and in-person inquiries regarding payroll or timecard matters.
  • Departmental Support: Perform general administrative duties within the Payroll department and contribute to continuous improvements in payroll processing workflows.
  • Cross-Department Collaboration: Partner with HR, Risk Management, and Accounting to maintain accurate records and resolve workforce issues efficiently.
Qualifications & Requirements
  • Education: High School Diploma or GED equivalent required.
  • Payroll Experience: Familiarity with payroll principles, timecard calculations, and automated payroll/timekeeping systems (experience with AutoTime or similar enterprise software is a plus).
  • Technical Skills: Proficiency with Microsoft Office programs (Word, Excel, and Outlook).
  • Communication Skills: Strong customer service orientation with the ability to manage employee inquiries with respect, empathy, and strict confidentiality.
  • Work Style: Ability to work independently with minimal supervision, manage competing deadlines, and maintain exceptional accuracy under weekly timelines.
Physical Demands & Work Environment
  • Yard Mobility: Must be physically able to walk across all shipyard locations to coordinate with field supervisors and deliver documentation when necessary.
  • General Requirements: Regularly required to sit, perform computer/data entry tasks, converse on the phone, and utilize close, distance, and depth-perception vision.
  • Environment: Office setting situated within an active shipyard facility; noise level in the immediate work environment is typically moderate.
Benefits:
  • Health insurance
  • Paid holidays
  • Paid sick leave
*The benefits listed above are subject to eligibility requirements*

To see a list of more available jobs, please visit www.leadstaff.com/jobs/

About LEAD Staffing
Lead Staffing, established in 2010, specializes in Construction, Industrial and Marine Staffing of Skilled Tradespeople throughout the United States of America. Our goal is to work with regional and national contractors that share our commitment towards safety and to provide long term rewarding work assignments for our valued employees.

LEAD is proud to be an Equal Opportunity and Affirmative Action Employer.

LEAD is committed to providing an environment of mutual respect where employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion among our teammates is critical to our success as a growing national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.