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Accounting Admin Assistant

Norfolk, VA · On-site

$18/hr

Accounting Administrative Assistant Full Time | Temp to Hire Monday - Friday | 6am - 2pm $18/hour Norfolk We are currently recruiting for a local company who is seeking a detail-oriented and ...

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How much do accounting administrative assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for accounting administrative assistant in the United States is $21.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.08 per hour, depending on experience, location, and employer.

What does an accounting administrative assistant do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

What is the lowest position in accounting?

The lowest position in accounting is typically an accounting clerk or bookkeeper, responsible for basic tasks like data entry, invoice processing, and maintaining financial records. These roles often require minimal experience and serve as entry points for advancing to higher accounting positions such as staff accountant or accountant.

What are the key skills and qualifications needed to thrive as an accounting administrative assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.

What is the difference between Accounting Administrative Assistant vs Bookkeeper?

AspectAccounting Administrative AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; certification or associate degree beneficial
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, managing financial records
Employer & Industry UsageCommon in corporate, small business, and nonprofit sectorsWidely used in small to medium businesses, accounting firms
Primary ResponsibilitiesAdministrative tasks, data entry, supporting accounting functionsRecording financial transactions, reconciling accounts

While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.

What are some common challenges faced by accounting administrative assistants, and how can they be managed effectively?

Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.
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Accounting Administrative Assistant jobs near you
Infographic showing various Accounting Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,879 per year, or $21.1 per hour.

Accounting Administrative Assistant/ Bilingual English-Spanish

FUTURE ALKALINE WATER CORP

Medley, FL • On-site

$16.75 - $21/hr

Full-time

Re-posted 29 days ago

Job description

About the Role:
Join FUTURE ALKALINE WATER CORP as a Bilingual Accounting Administrative Assistant in Medley, Florida, where you will play a key role in our financial operations. This exciting position offers the opportunity to work in a dynamic environment, supporting our mission of sales and installation of high-quality water treatment systems and home remodeling solutions for our customers.
Responsibilities:
  •  Assist with daily accounting tasks, including invoicing and reconciliations. 
  •  Efficiently manage accounts payable and accounts receivable processes. 
  •  Prepare financial reports and support month-end closing activities. 
  •  Communicate effectively with clients and vendors in both English and Spanish. 
  •  Maintain organized financial records and documentation. 
  •  Support payroll processing and employee expense reimbursements. 
  •  Collaborate with the team to improve accounting procedures. 
  •  Provide administrative support to the accounting department as needed. 
Requirements:
  •  Bilingual in English and Spanish (required). 
  •  Associate’s or technical degree in Accounting, Finance, or related field preferred. 
  •  Proven experience in accounting or administrative roles. 
  •  Proficiency in Microsoft Office, especially Excel. 
  •  Detail-oriented with excellent organizational skills. 
  •  Ability to work independently and as part of a team. 
  •  Strong verbal and written communication skills. 
  •  Knowledge of accounting software (QuickBooks, SAP, Odoo, ADP, or others) is a plus.