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Accountant Administrative Assistant Jobs (NOW HIRING)

Smart Finance And Accounting LLC

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Junior Accountant

Plantation, FL · On-site

$18 - $20/hr

This role will assist with bookkeeping, payroll support, administrative tasks, client communication, and general accounting operations. This position is ideal for someone who is organized, eager to ...

Smart Finance And Accounting LLC

Be Seen First

Junior Accountant

Plantation, FL · On-site

$18 - $20/hr

This role will assist with bookkeeping, payroll support, administrative tasks, client communication, and general accounting operations. This position is ideal for someone who is organized, eager to ...

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How much do accountant administrative assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for accountant administrative assistant in the United States is $21.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.08 per hour, depending on experience, location, and employer.

What does an administrative accountant do?

An administrative accountant handles financial record-keeping, prepares reports, manages budgets, and ensures compliance with accounting standards. They often use accounting software like QuickBooks or Excel and may assist with payroll, invoicing, and financial documentation within an office environment.

How much do account assistants get paid?

Accountant administrative assistants typically earn between $35,000 and $50,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants with certifications or advanced skills can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially in large corporations or specialized industries like finance or law. These positions typically require advanced skills, certifications, and experience, and can offer salaries significantly higher than standard administrative assistant roles.

What does an accounting administrative assistant do?

An accounting administrative assistant supports accounting departments by handling tasks such as data entry, invoicing, maintaining financial records, and preparing reports. They often use accounting software like QuickBooks or Excel and may assist with scheduling, correspondence, and document management to ensure smooth financial operations.

What is the difference between Accountant Administrative Assistant vs Bookkeeper?

AspectAccountant Administrative AssistantBookkeeper
CredentialsMay require an associate degree or accounting certificationTypically high school diploma; some may have bookkeeping certifications
Work EnvironmentOffice setting, supporting accounting teamsOffice or remote, handling daily financial record-keeping
Employer & Industry UsageUsed in various industries supporting accounting departmentsCommon in small businesses, accounting firms, and finance departments
Primary ResponsibilitiesAssisting with administrative tasks, data entry, and supporting accountantsRecording financial transactions, maintaining ledgers, and reconciling accounts

While both roles support financial operations, an Accountant Administrative Assistant primarily provides administrative support within accounting teams, whereas a Bookkeeper focuses on recording and maintaining financial records. The roles often overlap but differ in scope and responsibilities.

More about Accountant Administrative Assistant jobs
What cities are hiring for Accountant Administrative Assistant jobs? Cities with the most Accountant Administrative Assistant job openings:
What states have the most Accountant Administrative Assistant jobs? States with the most job openings for Accountant Administrative Assistant jobs include:
What job categories do people searching Accountant Administrative Assistant jobs look for? The top searched job categories for Accountant Administrative Assistant jobs are:
Accountant Administrative Assistant jobs near you
Infographic showing various Accountant Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% Locum Tenens, 92% Full Time, 5% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 8% Hybrid, and 9% Remote job distribution, with an average salary of $43,879 per year, or $21.1 per hour.
Accounting & Administrative Assistant

Accounting & Administrative Assistant

Helix Traffic Solutions LLC

Cape Girardeau, MO • On-site

$18.25 - $23.25/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Accounting & Administrative Assistant
Position Summary
The Accounting & Administrative Assistant is responsible for managing daily accounts payable operations, purchase order administration, payment processing, invoice management, and financial reporting support. This role ensures timely and accurate processing of vendor invoices, customer payments, ACH transactions, and operational reporting while supporting overall branch and accounting functions.
Essential Duties & Responsibilities
Accounts Payable Functions
• Process vendor invoices and accounts payable transactions accurately and timely.
• Review, verify, and enter invoices into the accounting system several times per week.
• Coordinate approval workflows for non-purchase order invoices with branch management.
• Assist with weekly check runs and ACH payment processing, including manual ACH bank entry.
Accounts Receivable Functions
• Process remote deposits and incoming customer payments received through the mail.
• Support credit card payment processing through CardPointe as needed.
• Work closely with Accounts Receivable to process customer prepayments and credits.
Purchase Order & Procurement Support
• Monitor SharePoint CAPEX and purchase order requests daily to ensure visibility and control of submissions.
• Track purchase order status updates and follow up on stale or incomplete requests.
• Maintain and update purchase order tracking spreadsheets.
Reporting & Administrative Support
• Maintain utility tracking spreadsheets and related reporting documentation.
• Distribute monthly corporate credit card statements and ensure expense reports are submitted timely.
• Review fuel usage reports and identify discrepancies or unusual activity for management review.
Customer Service & Operational Support
• Assist with walk-in customer orders and inquiries.
• Answer and direct incoming phone calls professionally.
• Provide administrative support to branch operations and accounting teams.
Qualifications
• High school diploma or GED required; Associate degree in Accounting, Finance, or Business preferred.
• Minimum of 2 years of accounts payable, accounting support, or administrative experience.
• Experience with purchase order systems, invoice processing, and ACH transactions preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet recurring deadlines.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Experience with ERP/accounting software and SharePoint preferred.
• Strong communication and customer service skills.
Preferred Qualifications
• Experience in construction, transportation, manufacturing, or industrial industries preferred.
• Familiarity with remote deposit processing and vendor management.
• Ability to analyze discrepancies and resolve invoice or payment issues efficiently.
Work Environment & Schedule
• Full-time, onsite position.
• Standard business hours with recurring weekly and monthly deadlines.
Reports To
• Accounting Manager

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