Recruiting Assistant Jobs in Delaware (NOW HIRING)

Recruiting Coordinator (Contract)

Location: Wilmington, DE or Philadelphia, PA (Hybrid)
Pay Range: $26-$36/hr (depending on experience and location)

About the Opportunity

This company is seeking a highly organized and customer-focused Recruiting Coordinator to join its Talent Acquisition team. This is an excellent opportunity for an HR or recruiting professional who thrives in a fast-paced environment and enjoys supporting the full recruitment lifecycle.

The Recruiting Coordinator serves as a key point of contact for candidates, recruiters, hiring managers, and business leaders. This individual will play a critical role in ensuring a positive candidate experience while coordinating recruiting operations, interview scheduling, requisition management, reporting, and other talent acquisition activities.

This is a hybrid contract position that can be based in either Wilmington, Delaware or Philadelphia, Pennsylvania.

Key Responsibilities

• Coordinate and manage multiple recruiting activities simultaneously while providing exceptional customer service to candidates and internal stakeholders.
• Serve as a liaison between recruiters, hiring managers, project teams, executive assistants, and candidates throughout the hiring process.
• Support the requisition submission and approval process and coordinate recruitment kickoff activities.
• Schedule and coordinate interviews, including complex scheduling requests and travel arrangements when required.
• Welcome and assist candidates and hiring managers during the interview process to ensure a positive experience.
• Track and manage all interview requests from initiation through completion.
• Coordinate candidate travel logistics, prepare interview materials, and distribute travel vouchers as needed.
• Support recruitment outreach initiatives focused on attracting diverse talent, including veterans, women, individuals with disabilities, and college candidates.
• Participate in recruiting events and employment branding activities when needed.
• Create and manage job postings and requisitions within the Applicant Tracking System (ATS).
• Schedule intake meetings between recruiters and hiring managers.
• Assist recruiters with sourcing efforts, candidate outreach, and pre-screening activities.
• Coordinate candidate assessments and testing processes as required.
• Conduct phone screens and evaluate candidate qualifications when needed.
• Prepare offer letters and rejection communications.
• Maintain recruiting data, metrics, scorecards, and reporting.
• Ensure compliance with recruiting policies, procedures, employment laws, and service-level agreements.
• Partner with external vendors to manage recruiting processes and resolve operational issues.
• Maintain accurate candidate and requisition records within the ATS.
• Assist with additional Talent Acquisition projects and administrative tasks as needed.

Required Qualifications

• Bachelor's degree or an equivalent combination of education, training, and relevant experience.
• Experience in recruiting, human resources, customer service, or business operations/support.
• Strong organizational skills with the ability to prioritize and manage multiple responsibilities independently.
• Demonstrated initiative, resourcefulness, and problem-solving ability.
• Exceptional attention to detail and follow-through.
• Ability to handle highly confidential information with professionalism and discretion.
• Experience supporting or improving business processes.
• Ability to quickly adapt to changing business priorities.
• Strong time management and multitasking skills.
• Ability to work effectively in a fast-paced, high-volume environment.
• Excellent verbal and written communication skills.

Preferred Qualifications

• 3+ years of relevant recruiting, HR, or talent acquisition experience.
• Experience working with Applicant Tracking Systems (ATS).
• Knowledge of federal, state, and local employment laws related to recruiting and hiring.
• Experience supporting recruitment operations in a corporate environment.
• Experience scheduling interviews, conducting phone screens, and partnering with hiring managers.
• Familiarity with EEO, AA, and OFCCP compliance requirements.
• Experience managing relationships with external recruiting vendors.
• Familiarity with SAP, SuccessFactors, or similar HR systems.
• Experience creating recruiting reports and analyzing recruitment metrics.
• Project management or process improvement experience.
• Advanced proficiency with recruiting technologies, social media, and online sourcing tools.
• Strong presentation and communication skills.
• Ability to exercise sound judgment and discretion.
• Flexibility and adaptability in a dynamic work environment.

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit based factors. 
  

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.