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Graduate Program Coordinator Jobs (NOW HIRING)

The Pennsylvania State University

$40K - $58K/yr

POSITION SPECIFICS The Pennsylvania State University, College of Engineering is seeking an energetic, motivated, and detail-oriented full-time Graduate Program Support Coordinator at the University ...

The Pennsylvania State University

$40K - $58K/yr

Duties for the graduate programs within the college include: * Act as the main point of contact commencing with the application process through to graduation. * Orchestrate all levels of planning ...

Tamus

Program Coordinator II

College Station, TX

Support the Graduate Program Committee * Assist with course scheduling. * Assist with student ... academic program coordination and/or marketing and science communications. Required Knowledge ...

MSU - Michigan State University

$52 - $72/hr

Graduate Student Services & Academic Administration: * Serves as a primary resource for master ... Graduate Program Operations: * Coordinates the operational administration of the department ...

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How much do graduate program coordinator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for graduate program coordinator in the United States is $54,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $62,000.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.
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Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $54,966 per year, or $26.4 per hour.

Lead Administrative Assistant - Graduate Program Coordinator

Purdue University

West Lafayette, IN • On-site

Full-time

This job post has expired 2 days ago. Applications are no longer accepted.

Purdue University rating

7.5

Company rating: 7.5 out of 10

Based on 136 frontline employees who took The Breakroom Quiz

316th of 629 rated colleges and universities

Job description

Lead Administrative Assistant - Graduate Program Coordinator
City: WEST LAFAYETTE
Job Description:
Job Summary
The Department of Speech, Language, and Hearing Sciences within the College of Health and Human Sciences is seeking a Lead Administrative Assistant, Graduate Coordinator to join our team.
This position provides comprehensive lead administrative support to Speech, Language, and Hearing Sciences (SLHS) students, faculty, and graduate program chairs. The position will provide direct support to SLHS faculty and graduate students across the Master, AuD, and PhD programs, serving as the primary contact for approximately 125 graduate students. Responsibilities also include assisting with the development and implementation of department policies and procedures, and continually assessing and recommending improvements to the graduate program.
This role requires managing multiple priorities and projects with creativity, flexibility, self-motivation, and strong problem-solving and communication skills. The ideal candidate will demonstrate leadership abilities, experience working with confidential information, and the capability to work independently with little supervision and as part of a team. They must also be dedicated to student success and exhibit the ability to think creatively, analytically, and strategically.
What You'll Be Doing:
  • Key responsibilities include maintaining and updating graduate student files, reviewing and administering graduate program policies and procedures.
  • Coordinating the graduate application process, managing student admissions, and serving as a liaison between students, faculty, and other department partners.
  • A large portion of this position will also include managing graduate student appointments, maintaining budget standards, and having foresight to prevent funding issues.

What We're Looking For:
Education and Experience:
  • High School Diploma/GED.
  • Four years of experience in an administrative support role.

Skills Needed:
  • Excellent written, verbal and interpersonal communication skills.
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
  • Strong organizational and time management skills and attention to detail.
  • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
  • Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
  • Ability to interpret policies and procedures to proactively resolve issues or improve processes.
  • Ability to identify problems and implement or recommend solutions.
  • Drafting, proofreading and editing skills.
  • Ability to lead others and provide direction and constructive feedback.

Additional Information:
  • To learn more about Purdue's benefits summary CLICK HERE
  • Purdue will not sponsor employment authorization for this position
  • A background check will be required for employment in this position
  • FLSA: Non-Exempt (Eligible For Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream
Administrative and Operational Support 4
Pay Band S055
Job Code #20002332
Equal Opportunity Employer
Purdue University is an EOE employer.

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