Graduate Program Coordinator Jobs in Utah (NOW HIRING)

Overview
The Ecology Center is seeking a highly organized, collaborative, and proactive professional to play a central role in advancing the Center's mission and programs. This position works closely with the Director to coordinate the day-to-day operations of the Ecology Center and support graduate degree programs in Ecology and Climate Adaptation Science, which span two colleges and serve approximately 130 students.
The successful candidate will serve as a key connector among students, faculty, staff, and university partners; contribute to strategic initiatives that strengthen the Center's impact; and help cultivate a vibrant intellectual community through program coordination, communications, events, and outreach. This position offers the opportunity to engage with interdisciplinary research, support student success, and contribute to programs addressing pressing environmental and climate-related challenges.
Responsibilities include coordinating graduate program activities, managing communications and outreach efforts, supporting strategic planning and reporting, organizing seminars and events, and helping oversee the Center's facilities, equipment, and operational resources.
Responsibilities
Ecology Center Director Assistant (50%)

• Assist the Director with the administration and strategic development of the Ecology Center. Organize Advisory Board and annual meetings; prepare supporting documents, reports, and presentations; collect and analyze feedback on program activities and outcomes and recommend improvements; attend Research Council, Department Head, and other leadership meetings as needed; and assist with strategic planning, program development, grant activities, and fundraising efforts.
• Develop newsletters, reports, brochures, and other Center communications. Maintain the Center website and social media presence and coordinate the development of related outreach materials. Perform other duties as assigned as programs evolve.

Graduate Program Coordinator and Alumni Outreach (25%)

• Coordinate graduate program administration, marketing, curriculum updates, and student support activities. Advise students on program requirements and professional development opportunities; manage alumni records and communications; monitor program outcomes and contribute to continuous program improvement; manage the Ecology Center Seminar course; and coordinate the annual student research grants program.

Event Coordinator (15%)

• Coordinate the Ecology Center Seminar Series, including committee support and training, speaker nomination and selection processes, travel arrangements, and event logistics. Plan and promote Center events, workshops, meetings, social gatherings, and special projects. Perform other duties as assigned as programs evolve.

Office Management (10%)

• Oversee daily office operations and supervise management of the Center's office, vehicle fleet, and equipment. Coordinate operations at off-campus research facilities, including Green Canyon Ecology Station, Millville Aquatic Research Facility, and Bear Lake Laboratory. Manage purchasing card processes, office supplies, equipment inventories, and related administrative functions.

Qualifications
Minimum Qualifications

• Bachelor's degree in a related field plus two years of relevant work experience; or a master's degree in a related field; or an equivalent combination of education plus experience is required.

Preferred Qualifications

• Master's degree in a related field (e.g., ecology, biology, natural resources, or a closely related discipline).
• Familiarity with Utah State University policies, procedures, and academic programs.
• Experience managing websites and social media platforms.

Knowledge, Skills, and Abilities

• Good written and oral communication skills.
• Ability to interact effectively with students, faculty, and staff to foster an inclusive and positive team environment.
• Ability to work efficiently with minimal supervision.
• Ability to make sound administrative and procedural decisions and judgments.
• Ability to lead and train staff and/or students.
• Ability to gather and analyze data and generate reports.
• Ability to coordinate and organize meetings, events, and special projects.
• Ability to exercise creativity, sound judgment, and problem-solving skills.
• Strong organizational skills and ability to establish priorities.
• Working knowledge of computer systems, software applications, and related technologies.

Required Documents
Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**
Advertised Salary
Commensurate with experience, minimum $55,000
ADA
Primarily office work at a computer requiring sustained attention to detail. Some very light physical duties at off-campus research facilities.
College/Department Highlights
The S.J. & Jessie E. Quinney College of Agriculture and Natural Resources is committed to enhancing lives and landscapes through education, research, and outreach. We work across biological, physical, and socioeconomic boundaries to better understand natural and managed ecosystems and to promote the ethical use of land, food, water, and economic resources. Our faculty are nationally and internationally recognized for their scholarship and engage in collaborations that advance discovery and innovation across disciplines. Many hold Extension appointments that connect their research directly to communities throughout Utah.
With a statewide network of campuses and learning centers, the college serves people in both urban and rural communities as part of the university's land-grant mission. We foster professional collaboration within and beyond the university, and experiential learning for students at all phases of their academic path. Faculty and students benefit from Utah's remarkable and varied landscapes, which provide unparalleled opportunities for field-based research, education, and outreach.
University Highlights
Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 12/2025
Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:
Matthew Pinner
Executive Director
Civil Rights & Title IX Office
matthew.pinner@usu.edu
435-797-1266 | Old Main Rm. 401D
1475 Old Main Hill, Logan, UT 84322
Cody Carmichael
Title IX Coordinator
cody.carmichael@usu.edu
435-797-1266 | Old Main Rm. 402D
1475 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:
U.S. Department of Education
Denver Regional Office
303-844-5695| OCR.Denver@ed.gov
U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | OCR@ed.gov
*updated 10/2025