Graduate Program Coordinator Jobs in Utah (NOW HIRING)

Announcement
Details
Open Date
04/14/2026
Requisition Number
PRN44742B
Job Title
Graduate Student Coord II
Working Title
BREO Grad Student Coord II
Career Progression Track
E
Track Level
FLSA Code
Professional
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
VP Area
U of U Health - Academics
Department
02146 - Training Programs
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
45,450 to 55,550
Close Date
07/14/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Biomedical Research Education Office (BREO) in the Health Sciences Research Office seeks a Graduate Student Coordinator II with an interest in academic program coordination, supporting interdepartmental graduate education, and working with students pursuing graduate training in the biomedical sciences. BREO is a hub for graduate and postdoctoral training in the health sciences at the U of Utah. Our work is focused on four student-centered domains - graduate education, institutional training grants & fellowships, student development, and community & culture.
This position will work primarily in the graduate education domain with potential side projects in other domains. BREO supports the administration of three (3) interdepartmental PhD programs - the MD-PhD program, the Interdepartmental Neuroscience PhD program, and the Bioscience PhD Program. Collectively, these programs admit 60-70 new PhD students annually. Students join departments across the University of Utah creating a broad and vibrant community of students and faculty. The programs also support an array of large and small events that support the career and professional development of PhD students in the biomedical sciences. The Graduate Student Coordinator II will work closely with the PhD program staff to carry out the common administrative needs of these programs. Ideal candidates will have experience managing professional websites and social media accounts. As this is a student facing position, some flexibility in working schedule may be needed, with occasional evening and weekend hours required. Specific details of position responsibilities are listed below.
Responsibilities

1. 1. Performs administrative tasks to support graduate students. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, graduation tracking.
   2. Assist with the graduate programs recruitment and admissions process including standard communications with prospective students organizing admission materials, and coordinating associated events (e.g., receptions, meals, city tours).
   3. Assist colleagues with the planning and execution of large, sponsored events including the annual Snowbird Symposium and Bioscience Symposium.
   4. Assist colleagues with travel related activities including recruitment, interviews, seminar series, and symposia.
   5. In collaboration with graduate program managers and directors, maintain graduate program websites and social media accounts. Development of content and strategies to enhance engagement of potential students, current students, and training faculty are strongly encouraged.
   6. Participates in events related to graduate programs, graduate student orientation, national and local graduate conferences, and professional development events.
   7. Foster positive working relationships with students, staff, faculty, and community partners.
   8. Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience).
2 years' of related experience.
Demonstrated human relations and effective communication skills
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.