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Graduate Program Coordinator Jobs (NOW HIRING)

NorthEastern

Graduate Program Coordinator

Boston, MA · On-site

$53K - $75K/yr

About the Opportunity Job Summary The Graduate Program Coordinator supports the Multidisciplinary Graduate Engineering (MGEN) unit's programs team in enhancing student, alumni, faculty, and industry ...

Tamus

Graduate Program Coordinator II

Bryan, TX · On-site

$57K/yr

Job Title Graduate Program Coordinator II Agency Texas A&M University Health Science Center Department Office of Graduate Studies Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job ...

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How much do graduate program coordinator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for graduate program coordinator in the United States is $54,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $62,000.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.
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Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $54,966 per year, or $26.4 per hour.

Graduate Program Coordinator

Baylor University

Waco, TX • On-site

Part-time

Medical, Dental, Vision, Life, Retirement

Posted 18 days ago

Key responsibilities

  • Manage graduate assistantships, stipends, payroll-related processes, and student funding matters

  • Process graduate school paperwork, petitions, degree-completion forms, enrollment changes, and academic records

  • Coordinate admissions activities, monitor applications, and respond to inquiries from prospective students

Baylor University rating

7.7

Company rating: 7.7 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

265th of 631 rated colleges and universities

Job description


A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.
Since 2011, Baylor has been named as one of the nation's "Great Colleges to Work For". Great Colleges to Work For® is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.
What We Are Looking For
Baylor University is seeking a part-time Graduate Program Coordinator for the Materials Science and Engineering program. The Graduate Program Coordinator is an administrative and student-support professional who helps manage the day-to-day operations of a graduate program. The role serves as a link between graduate students, faculty, program leadership, and the Baylor Graduate School. The Graduate Program Coordinator often spends the day helping students and faculty navigate degree requirements, processing university forms, coordinating admissions and assistantships, and ensuring compliance with Graduate School policies.
Expected time commitments are 20 hours per week. The ideal candidate will be able to establish consistent work hour windows to allow for faculty and students to schedule visits during these hours.
A Bachelor's degree and one year of relevant work experience are required. A Bachelor's degree and three years of relevant experience are preferred.
A combination of education and work experience will be considered in lieu of the required degree and/or years of experience.
All applicants must be currently authorized to work in the United States on a full-time basis.
Additional knowledge/skills/abilities:
  • Strong time management and organizational skills
  • Comfort in communicating and establishing rapport in a professional manner across the following mediums: phone, email, video conference and in-person
  • Good judgment and excellent organizational, communication (oral and written), and interpersonal skills
  • Highly self-motivated and able to work autonomously
  • Adaptability, flexibility, and the ability to thrive in an atmosphere of constant change
  • Ability to work in and contribute to a team environment
  • Problem solving and conflict resolution skills

What You Will Do
  • Manage graduate assistantships, stipends, payroll-related processes, and student funding matters
  • Maintain up-to-date student files and records; ensure confidentiality of pertinent information
  • Processing graduate school paperwork, petitions, degree-completion forms, enrollment changes, and academic records
  • Track student progress through degree audits and ensuring students meet program and Graduate School requirements.
  • Serve as initial contact for internal and external constituents regarding matters related to graduate programs
  • Coordinate admissions activities, monitoring applications, and responding to inquiries from prospective students
  • Organize orientations, examinations, thesis/dissertation presentations, and other program events
  • Support faculty with curriculum updates, catalog revisions, reports, scheduling, and accreditation-related documentation
  • Provide administrative support for activities related to graduate programs
  • Act as the primary point of contact for graduate students and faculty
  • Facilitate graduate programs planning and resources
  • Provide support for students and connect to Baylor resources as required, attend meetings with campus partners as needed. Support scholarship application to student accounts
  • Participate in committees as assigned
  • Contribute to and participate in events that support and celebrate program students
  • Perform all other duties as assigned to support Baylor's mission
  • Ability to comply with university policies
  • Maintain regular and punctual attendance

What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!
About Us
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

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