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Graduate Program Coordinator Jobs (NOW HIRING)

NorthEastern

Graduate Program Coordinator

Boston, MA

$53K - $75K/yr

About the Opportunity Job Summary The Graduate Program Coordinator supports the Multidisciplinary Graduate Engineering (MGEN) unit's programs team in enhancing student, alumni, faculty, and industry ...

The Pennsylvania State University

$40K - $58K/yr

This role coordinates all aspects of the graduate program, from prospective student support to graduation certification. Key Responsibilities: * Serve as the first point of contact for current and ...

Tamus

Graduate Program Coordinator II

Bryan, TX

$57K/yr

Job Title Graduate Program Coordinator II Agency Texas A&M University Health Science Center Department Office of Graduate Studies Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job ...

The Pennsylvania State University

$40K - $64K/yr

The following duties/responsibilities of the Graduate Program Coordinator include but are not limited to: * Serve as first point of contact for all current, new, and incoming graduate students.

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How much do graduate program coordinator jobs pay per year?

As of Jul 7, 2026, the average yearly pay for graduate program coordinator in the United States is $54,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $62,000.00 per year, depending on experience, location, and employer.

How does a Graduate Program Coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as program managers, project directors, or operations managers, which typically require extensive experience and advanced skills. These roles can offer higher salaries due to increased responsibilities and leadership requirements, especially in industries like healthcare, finance, or technology.

What does a program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including coordinating admissions, scheduling events, maintaining student records, and supporting communication between students and faculty. They often use database and scheduling tools and require strong organizational and communication skills. Their role ensures the smooth operation of academic or training programs.

Is a program coordinator an entry level position?

A Graduate Program Coordinator position is often considered entry-level or early-career, especially for those with a bachelor's degree and some administrative or organizational experience. However, some roles may require prior related experience or specific skills such as project management or familiarity with relevant software. Advancement typically involves gaining experience and developing specialized knowledge in the field.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, coordinate events, and ensure program requirements are met, using tools like student information systems. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Graduate Program Coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is a Graduate Program Coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.
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Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $54,966 per year, or $26.4 per hour.
Graduate Program Coordinator

Graduate Program Coordinator

University of Kansas

Lawrence, KS • On-site

Other

PTO

Posted 12 days ago

University Of Kansas rating

8.3

Company rating: 8.3 out of 10

Based on 40 frontline employees who took The Breakroom Quiz

97th of 544 rated colleges and universities

Job description

50%  Manages or coordinates administrative aspects of the graduate program and graduate data
  • Tracks student enrollment, grades, and overall degree progression and verifies that students have fulfilled all program and University requirements for their degree.
  • Submits and tracks forms related to student petitions, milestones, enrollment, awards, exams, and graduation.
  • Maintains current and historical data and records relating to the graduate program and students.
  • Coordinates graduate program events (e.g. prospective student visits, orientation, graduate student awards ceremonies).
  • Manages administrative aspects of the admission process, including collection and tracking of applicant materials, providing data or reports to admission committees, processing admission decisions, and preparing admission and funding letters.
  • Supports development and oversees implementation of programs' communications related to recruitment and outreach.
  • Manages administrative aspects of student employment with the department (e.g. Graduate Teaching or Research Assistants) including tracking course assignments and funding, recording results of teaching evaluations, and submitting hiring forms.
  • Coordinates exams and graduation processes (e.g. schedules exams and thesis/dissertation defenses, tracks students' submission of graduation documents, approves students' applications for graduation)
  • Provides administrative support and collects and compiles data for program reviews, assessment, accreditation, grants, and awards.   
  • Maintains and updates the graduate student handbook and graduate program pages of the department website and academic catalog. 
30% Advises and guides graduate students and faculty on policy, procedures, and best practices related to graduate education
  • Maintains broad expertise on policies, procedures, and best practices related to graduate education at KU. They effectively communicate this information to faculty and students to ensure successful student degree progression, support program initiatives, and provide creative solutions to problems.  
  • Serves as primary contact for prospective students to guide them through the application process.
  • Advises students and faculty regarding University requirements related to student funding (e.g. scholarships, on-campus employment, federal aid)
  • Attends graduate faculty meetings, admissions and awards committee meetings, and annual graduate student review meetings in a policy advising capacity. 
  • Connects students with appropriate opportunities and resources for financial support, professional development, and campus and community engagement.
  • Provides training and technical guidance to department faculty and students on University systems and platforms related to graduate education.
20% Collaborates with department and campus partners on key initiatives related to graduate education
  • Consults regularly with department leadership regarding graduate program activities, initiatives, and student degree progression. 
  • Serves as an advocate and liaison between students, campus offices, faculty, and department leadership to address student questions, issues, or grievances.
  • Collaborates with department stakeholders to collect and interpret data, and provide input to support program initiatives (e.g. recruitment efforts, alumni development). 
  • Supports faculty in developing changes to the academic program and administrative practices to help the program attain its goals and improve student success.
  • Coordinates with department faculty and College governance to submit and usher through requests for modifications to the program's courses or academic requirements.
  • As COGA team member, advises and provides input from a program perspective in order to refine College or University policies and administrative processes and advocate for their program.  
  • Attends and assists with the College of Liberal Arts & Science's Master's Hooding Ceremony and the campus-wide Doctoral Hooding Ceremony. 
,Graduate Program Coordinators in the College of Liberal Arts & Sciences are team members of the College Office of Graduate Affairs (COGA) assigned to specific College academic departments to manage the administrative aspects of the graduate program and to advise graduate students and faculty on policies and processes related to graduate education at KU. 
This graduate program coordinator position reports to the COGA Assistant Director and is assigned to the Department(s) of: 
  • Anthropology
  • Leadership Studies
  • Visual Art
Graduate Program Coordinators work closely with faculty in their assigned academic unit, the COGA office, and other campus partners on key processes and initiatives related to graduate education. They provide students with equitable advising on program policy and requirements, connect them to campus resources, and guide them through the logistics of their graduate degree, from the application process through graduation. 
Graduate Program Coordinators report to COGA, but their offices are located in the campus building of the department they support. They interact primarily with faculty and students day-to-day and build rapport and an understanding of department requirements and culture in order to tailor advising and to meet their departments' needs. 
Graduate program coordinators' work is conducted independently, and they enjoy a high degree of autonomy in how they structure their time and manage projects to meet the requirements of the academic calendar and the needs of their assigned departments. As members of COGA, they also benefit from having a team of colleagues to serve as a resource, share best practices, and build community. 
Education or training in the field of study of the assigned academic units is not required, nor is prior experience in higher education. Graduate program coordinators are provided with comprehensive training to become subject matter experts on policies and processes related to graduate education at KU. Ongoing training and opportunities for additional professional development are also provided to encourage professional growth.  
This position has a hybrid work arrangement of up to two days/week remote and three days/week on-campus during the fall and spring semesters. Additional remote work is available during the summer session and academic breaks. Candidates are also encouraged to review KU's employee benefits packages and paid leave schedule. 

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