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Graduate Program Coordinator Jobs (NOW HIRING)

The Pennsylvania State University

$38.30K - $55.50K/yr

The following duties/responsibilities of the Graduate Program Coordinator include but are not limited to: * Serve as first point of contact for all current, new, and incoming graduate students.

UC San Diego Health

Responsible for Graduate Program event planning and coordination including Admissions, Recruitment, incoming Orientation, Fall Welcome Dinner, Boot Camp, Seminar Series, and Spring Retreat. Respond ...

University of Toledo

Program Coordinator, Business Graduate Programs Apply now Job no: 500701 Work type: Staff - Full-Time Location: Main Campus - Academic Toledo, OH Categories: Full-Time, None, Academic, Administrative ...

University of Toledo

Program Coordinator, Business Graduate Programs Department Org: India MBA - 106990 Employee Classification: U1 - Unclassified PSA FT Bargaining Unit: Professional Staff Association Primary Location:

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How much do graduate program coordinator jobs pay per year?

As of May 28, 2026, the average yearly pay for graduate program coordinator in the United States is $54,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $62,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Graduate Program Coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

How does a Graduate Program Coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What is a Graduate Program Coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

More about Graduate Program Coordinator jobs
What cities are hiring for Graduate Program Coordinator jobs? Cities with the most Graduate Program Coordinator job openings:
What are the most commonly searched types of Graduate Program jobs? The most popular types of Graduate Program jobs are:
Who are the top companies hiring for Graduate Program Coordinator jobs? The top employers for Graduate Program Coordinator jobs are:
What states have the most Graduate Program Coordinator jobs? States with the most job openings for Graduate Program Coordinator jobs include:
What job categories do people searching Graduate Program Coordinator jobs look for? The top searched job categories for Graduate Program Coordinator jobs are:
Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in the United States as of May 2026, with employment types broken down into 3% Internship, 91% Full Time, and 6% Part Time. Highlights an 97% In-person, and 3% Hybrid job distribution, with an average salary of $54,966 per year, or $26.4 per hour.

Graduate Program Coordinator

Penn State University

University Park, PA • On-site

$38.30K - $55.50K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Penn State University rating

8.0

Company rating: 8.0 out of 10

Based on 98 frontline employees who took The Breakroom Quiz

146th of 528 rated colleges and universities

Job description

APPLICATION INSTRUCTIONS:
  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
  • If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Pennsylvania State University, Department of Animal Science is seeking a detailed oriented and organized individualwho will provide direct administrative and professional support as our Graduate Program Coordinator. This position will be responsible for coordinating all aspects of the graduate program from assisting prospective students to processing graduate application materials, scheduling graduate courses, and certifying requirements for graduation.
The following duties/responsibilities of the Graduate Program Coordinator include but are not limited to:
  • Serve as first point of contact for all current, new, and incoming graduate students.
  • Coordinate the graduate student recruitment process: respond to prospective student inquiries; arrange campus visits (i.e. travel, lodging, events); plan and coordinate new student orientation.
  • Monitor and update student progress towards achieving critical milestones, maintain student database, schedule all comprehensive exams and final thesis/dissertation defenses, and file the appropriate paperwork with the Graduate School.
  • Update Penn State's Graduate Admissions Decision System (GRADS).
  • Process, monitor, and terminate all graduate appointments (including generating Offer Letters and Terms of Offer).
  • Schedule graduate courses, assist students with course scheduling, update graduate course schedule each semester.
  • Coordinate job placement activities; assist graduate students with processing forms/paperwork.
  • Serve as main initiator to submit Service Now ticket to University OST Hub for all research faculty and farms.
  • Serve as main timekeeper for the Department; and serve as main point of contact for the submission of job requisitions and pay account changes in Workday for all part-time positions.
  • Provide administrative support to the Graduate Program Director (i.e., schedule and attend meetings, compose correspondence, create and maintain database).
  • Update graduate student listserv and department forms.

This position offers a flexible work arrangement that requires three days on campus and two days remote work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Required Qualifications:
  • Applicants must be detail-oriented; have excellent organizational, customer service, communication, interpersonal, and problem-solving skills; be able to handle multiple tasks; and have the ability to work both independently and in a team environment.

Preferred Qualifications:
  • Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams), Zoom, LionPATH, GRADS, GRATS, GRMS, Workday, and e-Steward is highly desired.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
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