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Graduate Program Coordinator Jobs in Chicago, IL

Northwestern University

Program Coordinator

Evanston, IL · On-site

$53K - $65K/yr

... Program Coordinator to support a prestigious training grant and collaborate with a dynamic ... This position supports faculty and graduate students in preparing grant proposals by providing ...

Insight

Residency Program Coordinator

Chicago, IL

Attendance to all GMEC (Graduate Medical Education Committee) Meetings and Departmental huddles ... Coordinates resident Milestone, CCC, Program Evaluations, and bi-annual reviews. * Collect ...

Insight

Residency Program Coordinator

Chicago, IL · On-site

Attendance to all GMEC (Graduate Medical Education Committee) Meetings and Departmental huddles ... Coordinates resident Milestone, CCC, Program Evaluations, and bi-annual reviews. * Collect ...

VOA Illinois

Program Coordinator - NLCP

Chicago, IL

$19.30 - $26.64/hr

Program Coordinator Location: Chicago, IL 60623 Pay: $19.30 - $26.64 per hour ($40,144 - $55,411 ... One year of post-graduate clinical experience, or four years of combined pre- and post-graduate ...

Insight

Stroke Program Coordinator

Chicago, IL

$43 - $50/hr

The stroke program coordinator facilitates program operations and patient management in ... Graduate of an accredited school of nursing. * BSN required. Skills: * Current license in the State ...

Insight

Stroke Program Coordinator

Chicago, IL · On-site

$43 - $50/hr

The stroke program coordinator facilitates program operations and patient management in ... Graduate of an accredited school of nursing. * BSN required. Skills: * Current license in the State ...

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Graduate Program Coordinator information

See Chicago, IL salary details

$29.4K

$56.7K

$97.9K

How much do graduate program coordinator jobs pay per year?

As of May 28, 2026, the average yearly pay for graduate program coordinator in Chicago, IL is $56,668.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $63,900.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Graduate Program Coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

How does a Graduate Program Coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What is a Graduate Program Coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

What are the most commonly searched types of Graduate Program jobs in Chicago, IL? The most popular types of Graduate Program jobs in Chicago, IL are:
What are popular job titles related to Graduate Program Coordinator jobs in Chicago, IL? For Graduate Program Coordinator jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Graduate Program Coordinator jobs in Chicago, IL look for? The top searched job categories for Graduate Program Coordinator jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Graduate Program Coordinator jobs? Cities near Chicago, IL with the most Graduate Program Coordinator job openings:
Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Chicago, IL as of May 2026, with employment types broken down into 2% Internship, 90% Full Time, and 8% Part Time. Highlights an 96% In-person, and 4% Hybrid job distribution, with an average salary of $56,668 per year, or $27.2 per hour.
Program Coordinator

Program Coordinator

Northwestern University

Evanston, IL • On-site

$53K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Northwestern University rating

8.3

Company rating: 8.3 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

92nd of 528 rated colleges and universities

Job description

Department: WCAS Molecular Biosciences
Salary/Grade: EXS/5
Job Summary
The Department of Molecular Biosciences seeks a highly motivated Program Coordinator to support a prestigious training grant and collaborate with a dynamic community of faculty and graduate students. We are looking for someone who thrives in a fast-paced university environment, enjoys multitasking, and values teamwork. This position offers the opportunity to contribute meaningfully to a dynamic academic environment, advancing research and graduate education while building strong professional relationships in a collaborative academic setting.
This position is eligible for remote work; more information will be discussed during the interview. This is a full-time position with a salary range of $53,000 - $65,000 per year. The salary offered will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Overview of Responsibilities
  • Administration: The position oversees day-to-day operations to ensure they are efficient, effective, and aligned with the mission, values, and policies of the program. Responsibilities include maintaining and reporting on both quantitative and qualitative performance measures, as well as identifying opportunities to enhance services and improve the program's ability to meet its goals.
  • Communication, Outreach & Evaluation: This role leads cohesive marketing and branding efforts to elevate program visibility, including the development of a modern, engaging website and the strategic use of social media and digital tools. It builds strong campus partnerships to create a network of invested collaborators. The position also oversees data collection, analysis, and reporting for surveys, reviews, and public documents. Feedback from instructors, students, and participants is used to understand program strengths, identify opportunities for growth, and shape strategies that drive future engagement and participation.
  • Events & Programming: The role manages a wide range of events, including workshops, meetings, and educational sessions, from initial planning through full execution. Responsibilities include coordinating speakers, agendas, communication, venues, travel arrangements, materials, refreshments, and technology to ensure that each event is well-organized and aligned with program goals.
  • Grants & Contracts and Regulatory Compliance: This position supports faculty and graduate students in preparing grant proposals by providing administrative guidance, including assistance with budgets and justifications, and ensures compliance with all relevant regulatory and accreditation requirements. Responsibilities include preparing necessary documentation and serving as a point of contact for accreditation bodies.
  • Miscellaneous: Additional duties are performed as assigned to support the overall success and smooth functioning of the program.
Minimum Qualifications
  • Education: Bachelor's degree (preferably in business, accounting, or a related field) OR an equivalent combination of education and experience (such as 3 years of program administration experience).
Preferred Qualifications & Competencies
  • Experience with event planning or higher education administration.
  • Ability to track multiple projects and meet deadlines.
  • Excellent collaboration and communication skills.
  • Familiarity with various software programs and a willingness to learn new systems (including sponsor-site submission portals).
Benefits:
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .
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