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Graduate Program Coordinator Jobs in Chicago, IL

Ivy Tech

Adjunct Faculty - Nursing

East Chicago, IN · On-site

$47.35/hr

Deal with student concerns and, if necessary, consult with program coordinator to resolve issues ... graduate program in nursing and making progress toward completion. * Must hold a current ...

Ivy Tech

Adjunct Faculty - Nursing

East Chicago, IN · On-site

$47.35/hr

Deal with student concerns and, if necessary, consult with program coordinator to resolve issues ... graduate program in nursing and making progress toward completion. * Must hold a current ...

Powers Health

Residency Program Director-IM

Munster, IN · On-site

The program will be supported locally by hospital administration, a full-time Program Coordinator and by IU School of Medicine (IUSM) Graduate Medical Education staff. The Program Director will hold ...

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All JobsGraduate Program JobsGraduate Program Coordinator JobsGraduate Program Coordinator Jobs in Chicago, IL

Graduate Program Coordinator information

See Chicago, IL salary details

$29.4K

$56.6K

$97.9K

How much do graduate program coordinator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for graduate program coordinator in Chicago, IL is $56,623.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $63,900.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.

What are the most commonly searched types of Graduate Program jobs in Chicago, IL?

The most popular types of Graduate Program jobs in Chicago, IL are:

What are popular job titles related to Graduate Program Coordinator jobs in Chicago, IL?

For Graduate Program Coordinator jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Graduate Program Coordinator jobs in Chicago, IL look for?

The top searched job categories for Graduate Program Coordinator jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Graduate Program Coordinator jobs?

Cities near Chicago, IL with the most Graduate Program Coordinator job openings:

Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Chicago, IL as of August 2026, with employment types broken down into 67% Full Time, and 33% Part Time. Highlights an 100% In-person job distribution, with an average salary of $56,623 per year, or $27.2 per hour.

Graduate Admission Counselor - Heller College of Business

Roosevelt University

Chicago, IL • On-site

$52K - $54K/yr

Full-time

Posted 11 days ago

Key responsibilities

  • Guide prospective graduate business students through the application and enrollment process.

  • Meet with prospective students to assess academic eligibility, discuss program offerings and career outcomes, and provide information about the graduate student experience.

  • Attend in-person and virtual events to recruit students.

Job description

Posting Details
Position Information
Position Title
Graduate Admission Counselor - Heller College of Business
Category
Administrative
Position Number
Posting Number
S0001390
Location
Hybrid - Chicago
Open Date
08/25/2026
Close Date
Open Until Filled?
No
Job Type
Full-Time
Working Hours
Position Summary
Do you enjoy helping prospective students explore their goals and identify the graduate program that can help them get there? Are you energized by relationship building, problem solving, and working collaboratively to grow enrollment? Roosevelt University, with campuses in downtown Chicago and Schaumburg, is seeking a Graduate Admission Counselor supporting the Heller College of Business. This role will support recruitment and enrollment across the College's graduate portfolio, including master's programs, the Executive Doctor of Business Administration, and graduate certificates, while building strong relationships with prospective students, faculty, program directors, and external partners.
This hybrid position is expected to work on the Chicago campus three days per week, with some flexibility based on recruitment and enrollment needs. This is a full-time, exempt position reporting to the Assistant Director of Graduate Admission.
Primary Responsibilities:
  • Guide prospective graduate business students through the application and enrollment process.
  • Meet with prospective students to assess academic eligibility, discuss program offerings and career outcomes, and provide information about the graduate student experience at Roosevelt.
  • Attend in-person and virtual events to recruit students.
  • Serve as an initial point of contact for post-admission processes.
  • Collaborate with academic affairs, Financial Aid Services, Academic Advising, and other support offices to ensure a smooth onboarding experience.
  • This is a full-time, exempt position reporting to the Assistant Director of Graduate Admission.

The salary range for this position is $52,000-$54,000.
Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link: https://rooseveltu.touchpointsonline.com/
Title IX Contact Information: Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator is Natasha Robinson. Her office is located in the Auditorium Building of the Chicago campus, 430 S. Michigan Avenue, AUD 476B. She can be reached at 312-281-3245 or TitleIX@roosevelt.edu.
Do not contact this email address for inquiries about your job application; if you have questions, you may email hrquestions@roosevelt.edu
Knowledge, Skills and Abilities Required
  • A Bachelor's degree required, master's degree preferred.
  • 2-3 years of experience working in admissions, enrollment, higher education, recruitment, sales, or a related field preferred.
  • Ability to manage relationships both externally and within Roosevelt University.
  • Ability to establish and maintain effective working relations in a multicultural environment.
  • Ability to navigate sensitive conversations with care and tact.
  • Demonstrated initiative and ability to prioritize and work independently.
  • Ability to engage and motivate prospective students throughout the enrollment process.
  • Understands the landscape of higher education recruitment and can identify obstacles, opportunities, and potential solutions.
  • Comfortable using data to monitor recruitment activity, identify trends, and inform outreach strategies.
  • Ability to exercise considerable judgment and discretion when working with admission counselors, prospective students and external partners.
  • Ability to demonstrate a commitment to service excellence by embodying Roosevelt's core values, mission, and vision in every aspect of the role working with students, faculty, staff, and visitors.
  • A positive and professional demeanor.
  • Experience with database systems (CRM and/or SIS) to input and access individualized and general information related to recruitment and enrollment
  • Demonstrated proficiency in Microsoft Office Suite including Word, Excel, and Outlook.
  • Valid driver's license and/or means to travel for recruitment.

Years of Experience Required
2-3
Required Education
Bachelor's Degree
Certification/Licensure Required
Minimum Qualifications
See Knowledge, Skills, and Abilities Required Section.
Preferred Qualifications
  • Master's Degree

Equipment Operated
Working Conditions
Normal climate-controlled office environment is provided. Job is largely sedentary, but there is a need to move about the office and buildings frequently. Occasional bending, stooping, lifting, pushing and/or pulling is required (typically less than 10 pounds of weight or pressure). Regular use of desktop computer is required, calling for frequent hand/wrist movement and repetition. Moderate level of stress. Occasional travel within the local or regional setting may be required.
Priority Application Instructions
Departmental Contact Information
Essential Job Functions
Duty and Responsibility
Recruitment and Program Portfolio Management:
  • Understands and promotes the programs and services offered that enhance the value and mission of Roosevelt University.
  • Identifies, recruits, and admits prospective students in a designated market.
  • Manages recruitment for a portfolio of Heller College of Business graduate programs and develops relationships with corporate, professional, and community partners to grow the prospective student pipeline.
  • Monitors recruitment and enrollment activity for assigned programs and develops strategies to support program-specific enrollment goals
  • Creates new opportunities for information sessions and admissions events
  • Identifies and develops new recruitment opportunities, partnerships, events, and lead sources for assigned programs
  • Conducts outreach by email and phone with prospective students, corporate and professional partners, alumni, and other external organizations.
  • Participates and/or assists with on-campus recruitment events and visit opportunities, occasionally including the Schaumburg campus.
  • Participates in off-campus events and visit opportunities to meet and engage with prospective students.
  • Collects prospective student contact information, works to input leads into CRM.

Percentage Of Time
50
Duty and Responsibility
Application Management:
  • Manages the application pool for assigned graduate programs.
  • Provides guidance and pre-advising to prospective students to determine potential enrollment status, appropriate program, location, and delivery method.
  • Reviews applicant credentials and makes admission and merit scholarship decisions in accordance with University and program guidelines

Percentage Of Time
15
Duty and Responsibility
Relationship Building:
  • Counsels' prospective applicants on the admissions process and opportunities at the University.
  • Develops strong working relationships with HCB program directors and faculty to support recruitment strategy, events, and enrollment goals.
  • One-on-one and group admissions counseling to diverse populations is an important responsibility of this position. Admissions counseling occurs primarily by in-person appointments, phone calls, text messages, and emails.

Percentage Of Time
15
Duty and Responsibility
Student Guidance:
  • Guides students through the enrollment process, from application through matriculation.
  • Informs students of the various offerings and opportunities available while considering student's abilities and needs to be successful.
  • Assists students with accessing and understanding general postadmission information and processes like financial aid, advising and student support services.

Percentage Of Time
15
Duty and Responsibility
Other Duties as Assigned.
Percentage Of Time
5

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