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Graduate Program Coordinator Jobs in California (NOW HIRING)

NorthBay Health

Magnet Program Coordinator

Fairfield, CA · On-site

$183K - $221K/yr

At NorthBay Health, The Magnet Program Coordinator is a Registered Nurse who in implementing ... Graduate from an accredited school of professional registered nursing. * Bachelor's Degree in ...

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$28.1K

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$93.8K

How much do graduate program coordinator jobs pay per year?

As of Aug 19, 2026, the average yearly pay for graduate program coordinator in California is $54,246.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $61,200.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.

What are the most commonly searched types of Graduate Program jobs in California?

The most popular types of Graduate Program jobs in California are:

What are popular job titles related to Graduate Program Coordinator jobs in California?

For Graduate Program Coordinator jobs in California, the most frequently searched job titles are:

What job categories do people searching Graduate Program Coordinator jobs in California look for?

The top searched job categories for Graduate Program Coordinator jobs in California are:

What cities in California are hiring for Graduate Program Coordinator jobs?

Cities in California with the most Graduate Program Coordinator job openings:

Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in California as of August 2026, with employment types broken down into 82% Full Time, and 18% Part Time. Highlights an 100% In-person job distribution, with an average salary of $54,246 per year, or $26.1 per hour.

Graduate Program Coordinator - 140736

UC San Diego

San Diego, CA • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

UCSD Layoff from Career Appointment: Apply by 7/14/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Urban Studies and Planning (DUSP) is a community of planners, designers, and analysts committed to understanding and transforming cities and environments, bridging research with practice. DUSP provides students with tools to understand the politics, economics and culture of human settlements amid a rapidly changing climate and society. DUSP offers two undergraduate degrees: the B.A. in Urban Studies and Planning and the B.S. in Real Estate and Development.

DUSP also offers two graduate degrees: the Master in Urban and Regional Planning (MURP) which will prepare students with essential knowledge, tools, and skills to understand and improve the physical, social, economic, health, environmental, and cultural conditions of neighborhoods, cities, and regions; and the PhD in Urban Studies and Planning which will prepare students to take on leadership roles in urban studies and planning research and education, in order to address central civic, environmental, and planning challenges of the future.

The Graduate Coordinator is responsible for administering all aspects of the Department of Urban Studies and Planning's two graduate programs (Master of Urban and Regional Planning (MURP) and PhD in Urban Studies and Planning) in consultation and collaboration with DUSP's Department Chair, Department Director of Graduate Programs, Management Services Officer and Graduate Program Committee. The MURP program is designed as a two-year program and the target steady state is 50 students. The PhD program is designed as a six-year program and the target steady state is 20 students.

The position provides comprehensive advising and administrative support to graduate students from admission through MURP/PhD completion. Responsibilities include monitoring academic progress, coordinating degree milestones, ensuring compliance with university policies, and serving as the primary liaison among students, faculty, and the Division of Graduate Education to support student success. Additional responsibilities include coordinating curriculum, course scheduling and program reviews.

This position also manages graduate student financial support and employment, including fellowships, scholarships, teaching assistantships, readerships, and research appointments and participates in multi-year funding plans to support student success.

  • Overtime and/or weekends as necessary.
QUALIFICATIONS

  • Demonstrated experience with academic advising and counseling techniques in a University (or similar) relating to the graduate student cycle from admissions through graduation. Knowledge of advising and counseling techniques related to graduate student affairs.

  • Demonstrated experience managing and allocating graduate student funding or comparable academic budgets, including financial planning, multi-year funding commitments, budget tracking, and recommending funding allocations to support student employment and financial aid.

  • Demonstrated experience with University-specific computer application programs and pertinent databases related to graduate student affairs. Knowledge of University-specific computer application programs and pertinent databases.

  • Demonstrated knowledge of University processes, procedures, rules and regulations relating to the graduate student cycle from admissions through graduation. Knowledge of University processes and procedures related to graduate student affairs.

  • Demonstrated communication skills via making presentations, creating publications, writing reports, explaining processes and policy, providing customer service, and general correspondence. Ability to multitask; verbal and written communication skills.

  • Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one's position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner. Strong verbal, written and electronic communication skills that facilitate professional and effective interaction with a diverse population.

  • Skilled at negotiating conflicts among staff, faculty and students. Ability to represent UCSD appropriately to internal and external constituents.

  • Multicultural competencies; ability to work with diverse populations.

  • Skills in service orientation, organization, active listening, and critical thinking.

  • Ability in problem identification and reasoning. Ability to assess problems and skill to identify logical solutions. Creativity to analyze and solve unusual and new problems in ways that establish effective and efficient procedures. Strong analytical, inductive and deductive reasoning skills.

SPECIAL CONDITIONS
  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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