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Graduate Program Coordinator Jobs in Encinitas, CA

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Graduate Program Coordinator information

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$30.6K

$59K

$102K

How much do graduate program coordinator jobs pay per year?

As of Sep 3, 2026, the average yearly pay for graduate program coordinator in Encinitas, CA is $59,039.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,100.00 and $66,600.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.

What job categories do people searching Graduate Program Coordinator jobs in Encinitas, CA look for?

The top searched job categories for Graduate Program Coordinator jobs in Encinitas, CA are:

What cities near Encinitas, CA are hiring for Graduate Program Coordinator jobs?

Cities near Encinitas, CA with the most Graduate Program Coordinator job openings:

Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Encinitas, CA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $59,039 per year, or $28.4 per hour.

Residency Program Coordinator - Psychiatry

Family Health Centers of San Diego

San Diego, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Family Health Centers Of San Diego rating

7.7

Company rating: 7.7 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

For more than 55 years, Family Health Centers of San Diego's (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons.
FHCSD is one of the top 10 largest federally qualified health centers (FQHCs) in the country. We operate more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy.
Our staff provides care to over 227,000 patients each year, of whom 91% are low-income and 29% are uninsured. FHCSD provides care to all. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women's care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others. FHCSD also offers supportive services to those who are unsheltered and in need of intensive case management.
The breadth of our clinic locations, services and programs has grown over the last five decades, making us the largest community clinic provider of health care to the uninsured in the county and one of the top 10 largest community clinic organizations in the nation. We are also the largest health care safety-net provider, largest school-based health care provider and the largest mental health provider in the San Diego region.
Family Health Centers of San Diego is looking for a Residency Program Coordinator - Psychiatry to work under the supervision and guidance of the Residency Program Manager, coordinating the day-to-day administration of the Graduate Medical Education Residency program and acts as an administrative coordinator between staff physicians, residents, medical students, and institutional and regulatory offices. Ensures program adheres to all ACGME and THCGME policies and standards. Duties also include coordinating resident recruitment and facilitating orientations and meetings. Provides administrative support to the program and the department, including creating and proofreading correspondence, coordinating schedules and meetings, maintaining files, and performing data collection, data entry, and reporting. An incumbent must be highly motivated, organized, and detail oriented. Occasional travel outside of San Diego may be required.
Responsibilities:
  • Administers the day-to-day responsibilities of the program.
  • Assists in the development of and maintenance of all department policies and procedures pertaining to staff and residents.
  • Collects, compiles, and enters program data into a variety of databases and files; creates reports geared to appropriate audience.
  • Coordinates all aspects of the resident recruitment process, including recruitment, tour requests, visitations, interviews, and Welcome Orientation meetings.
  • Coordinates and schedules program activities, events, and elements, such as program meetings, weekly resident didactic curriculum, and presentations; oversees audio/visual equipment, catering, and other program elements.
  • Creates and proof-reads program and departmental correspondence, including responses to external verification requests, audits, and potential program participants/sponsors.
  • Ensures compliance with accreditation requirements, including ACGME and THCGME, through excellent recordkeeping, maintaining audit readiness, and ensuring evaluation processes are completed in a timely basis.
  • Ensures resident engagement to maximize program participation and results, through evaluation, proposal of best practices, communication and relationship building with residents and staff, hosting resident events, and conducting resident surveys.
  • Maintains and updates Residency Program website in conjunction with IT department.
  • Maintains resident personnel files, confidential correspondence, teaching, and performance evaluations.
  • Represents Residency Program Manager on program and administrative matters as delegated.
  • Performs other duties as assigned.

Requirements:
  • Bachelor's degree in healthcare administration or related field preferred.
  • Training Administrators of Graduate Medical Education (TAGME) certification preferred; if not certified, eligibility and willingness to become certified within two years of hire.
  • Traveling between sites and other locations is occasionally required. Must have a valid California driver's license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended. An acceptable driving record is also required. California law requires all drivers to obtain a valid California driver's license within ten days of establishing residency. Reasonable accommodation may be provided on a case-by-case basis. Mileage and other reimbursement governed by policy.

Experience/Specialized skills (including Language):
  • 2 years administrative experience coordinating a residency or similar program.
  • 3 years experience coordinating a residency or fellowship program in an academic setting preferred.
  • Ability to exercise discretion and maintain confidential information.
  • Ability to meet established deadlines.
  • Ability to relate well with team members, coworkers, and other departmental staff.
  • Ability to work flexible hours.
  • Ability to work in a fast-paced environment with multiple priorities.
  • Ability to work independently as well as working effectively in a team.
  • Demonstrated skills in computer software and systems, specifically Microsoft Office, ERAS, Oasis, and New Innovations systems.
  • Exceptional organizational, time-management, attention-to-detail, and prioritization skills.
  • Knowledge of business English, including proper grammar, spelling, and punctuation.
  • Strong interpersonal and customer service skills.
  • Strong written and verbal communication skills.
  • Thorough knowledge of ACGME and THCGME program responsibilities, standards, processes, and procedures.

Rewards:
  • Job type: Regular Full Time (In-Person/Onsite)
  • Competitive Salary with Excellent Benefits
  • Retirement Plan with Employer Match
  • Paid Time Off, Extended Sick Leave and Paid Holidays
  • Medical/Dental/Vision/FSA/Life Insurance
  • Employee Discounts and Wellness Programs

The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.
We are excited to share that the salary range for this position is:
22.04 - 33.12
Information on our extensive benefits package can be found here: FHCSD Wellness - Employee Hub (gobenefits.net)
FHCSD provides Equal Employment Opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.

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About Family Health Centers of San Diego

Sourced by ZipRecruiter

Founded in 1970, Family Health Centers of San Diego is dedicated to providing caring, affordable, high-quality health care and support services to all people, with a special commitment to the uninsured, low-income and medically underserved. We are the largest community clinic provider of health care to the uninsured in Southern California and one of the top 10 largest community clinic organizations in the country.

Industry

Health care and social assistance

Company size

501 - 1,000 Employees

Headquarters location

San Diego, CA, US

Year founded

1970

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