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Graduate Program Coordinator Jobs in Encinitas, CA

Smith Chason College

Registry Coordinator

San Marcos, CA · On-site

$28.85 - $33.65/hr

In this role, the Registry Coordinator will also focus on student/graduate licensure and ... This may include assisting with documentation from the Program Directors or Education team or ...

US Department of the Navy

PROGRAM ANALYST

San Diego, CA · On-site

$85K/yr

... in coordination of scheduling and training operations; 4) Preparing briefings using charts and ... Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate ...

Smith Chason College

Registry Coordinator

San Marcos, CA · On-site

$28.85 - $33.65/hr

In this role, the Registry Coordinator will also focus on student/graduate licensure and ... This may include assisting with documentation from the Program Directors or Education team or ...

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All JobsGraduate Program JobsGraduate Program Coordinator JobsGraduate Program Coordinator Jobs in Encinitas, CA

Graduate Program Coordinator information

See Encinitas, CA salary details

$30.6K

$59K

$102K

How much do graduate program coordinator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for graduate program coordinator in Encinitas, CA is $59,039.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,100.00 and $66,600.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.

What job categories do people searching Graduate Program Coordinator jobs in Encinitas, CA look for?

The top searched job categories for Graduate Program Coordinator jobs in Encinitas, CA are:

What cities near Encinitas, CA are hiring for Graduate Program Coordinator jobs?

Cities near Encinitas, CA with the most Graduate Program Coordinator job openings:

Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Encinitas, CA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $59,039 per year, or $28.4 per hour.

Transitional Housing Program Manager

CASA DE AMPARO

Oceanside, CA • On-site

$90K - $100K/yr

Full-time

Medical, PTO

Posted 7 days ago

Key responsibilities

  • Oversees housing services, program referrals, and participant intake processes.

  • Prepares and submits reports, manages data tracking, and ensures compliance with reporting requirements.

  • Supervises staff, coordinates program activities, and supports crisis intervention and participant services.

Job description

GENERAL FUNCTION: Responsible for the day-to-day management and successful operations of the Transitional Housing Program, including program implementation, participant services, staff supervision, housing, and compliance. Works under the direction of the Director, who retains overall ownership and strategic oversight of the program. May serve as the Transitional Housing Placement Program-Nonminor Dependent (THPP-NMD) Administrator who is authorized and delegated by the Board of Directors to represent the facility.
MAJOR JOB SEGMENTS:
Program
  1. Oversees housing services for participants, in coordination with the Housing Operations Manager.
  2. Oversees and may assist with program referrals and intakes within contract requirements and organization policy and procedures.
  3. Prepares and ensures timely submission of assigned monthly and quarterly reports to the County of San Diego and other contracted county transitional housing programs.
  4. Prepares and completes HMIS and federal reporting and data tracking for transitional housing programs.
  5. Oversees relationships with apartment complex property manager and monitors interface with maintenance staff and apartment management staff in coordination with the Housing Operations Manager.
  6. Responsible for the distribution and collection of Participant Surveys.
  7. Responsible for monthly participant calendar.
  8. Oversees and implements aftercare functions of transitional housing programs.
  9. Provides training to program staff as assigned.
  10. Supports crisis intervention, incident reporting and participant and staff advocacy.
  11. Provides support conducting roommate mediation meetings with staff and attends Child, Family, and Team Meetings.
  12. Ensure case management and incident reporting documentation standards are adhered to by program staff.
  13. Assists with compliance tracking and auditing.
  14. Links with outside educational, financial support, health, mental health and employment resources.
  15. Assists with outreach and relationship building with referral partners and community resources.
  16. Responsible for coordinating and facilitating monthly groups and activities for participants.
  17. Responsible for coordinating and facilitating weekly Staff Treatment Team meeting.
  18. Provide transportation and assists in covering caseloads during staff vacation/time off when appropriate.
  19. Shares on-call responsibilities with Advocates.
Fiscal Management
  1. Monitors program expenditures and assists the Director with budget management.
  2. Ensures program purchases and expenditures comply with agency policies.
  3. Maintains inventory, petty cash and supply controls as assigned.
  4. Provides operational data and reports to support contract and budget oversight.

Personnel/Other
  1. Directly supervises Advocates, Housing Coordinators, interns and assigned program staff.
  2. Provides coaching, training, scheduling, performance feedback and support to staff, volunteers, and interns.
  3. Assists the Director with recruitment, onboarding and team development.
  4. Ensures the team is compliant with policies, procedures and documentation requirements.
  5. Collaborates with the Director regarding program performance, quality improvement and strategic initiatives.
  6. Participates in program evaluation, contract monitoring and continuous quality improvement activities.
  7. Attends supervision, management and agency meetings as assigned.
  8. Implements policies, goals and procedures established by agency leadership.

Serving as THPP-NMD Administrator
  1. Responsible for the operation of the THPP-NMD.
  2. Present or readily available in the THPP-NMD during regular business hours.
  3. Knowledge of the THPP-NMD operations.
  4. Training in programs provided by the THPP-NMD.
  5. Authority to correct deficiencies that constitute immediate threats to the health and safety of youth in the THPP-NMD.
  6. Responsible for appointing and dismissing staff.
  7. Organize and administer a program of staff development for all staff.

QUALIFICATIONS:
  • Must be associated with Casa de Amparo through Community Care Licensing (CCL), which typically includes clearance by FBI, DOJ and CACI.
  • Graduate of an accredited university with a Masters Degree in behavioral science, social work, psychology, human services or related field.
    • Clinical license preferred (LCSW, LMFT, LPCC, PsyD).
  • Minimum of 5 years' experience working with transition age youth who are 16 to 25 years of age.
  • Minimum of 2 years of supervisory and/or program coordination experience preferred.
  • Strong understanding of trauma-informed care, independent living skills, and youth development.
  • Experience with government-funded programs and contract compliance preferred.
  • Strong interpersonal, organizational, time-management, written and verbal communication skills.
  • Proficient in Microsoft Office and electronic case management systems.
  • Ability to work a flexible schedule and provide after-hours support as needed.
  • Ability to comply with all employment requirements including, but not limited to CPR/Pediatric 1st Aid, physical, TB and drug screen clearance, clear DMV record and approval from insurance carrier to drive agency vehicles.
  • Ability to comply with a flexible schedule and provide after-hours support to employees and clients.

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