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Graduate Program Coordinator Jobs in California (NOW HIRING)

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Graduate Program Coordinator information

See California salary details

$28.1K

$54.2K

$93.8K

How much do graduate program coordinator jobs pay per year?

As of Aug 12, 2026, the average yearly pay for graduate program coordinator in California is $54,246.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $61,200.00 per year, depending on experience, location, and employer.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and attention to detail are also important for success in this role.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.
What are the most commonly searched types of Graduate Program jobs in California? The most popular types of Graduate Program jobs in California are:
What are popular job titles related to Graduate Program Coordinator jobs in California? For Graduate Program Coordinator jobs in California, the most frequently searched job titles are:
What job categories do people searching Graduate Program Coordinator jobs in California look for? The top searched job categories for Graduate Program Coordinator jobs in California are:
What cities in California are hiring for Graduate Program Coordinator jobs? Cities in California with the most Graduate Program Coordinator job openings:
Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in California as of August 2026, with employment types broken down into 82% Full Time, and 18% Part Time. Highlights an 100% In-person job distribution, with an average salary of $54,246 per year, or $26.1 per hour.

Program Assistant

University of California San Francisco

San Francisco, CA • On-site

$44K - $56K/yr

Full-time

Re-posted 16 days ago

University Of California San Francisco rating

7.8

Company rating: 7.8 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

229th of 618 rated colleges and universities

Job description

Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

In consultation with Graduate Program Manager, the Tetrad Graduate Program Assistant uses professional concepts to coordinate, track and report student progress and assist with event coordination and logistics.

The Tetrad Graduate Program Assistant applies professional Student Services concepts, provides varied student services to students, faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.

The Tetrad Graduate Program Assistant involves a range of student services duties and responsibilities for an academic department. Provides assistance to the program manager, faculty directors, faculty, and students in recruitment, admissions, student orientation and events, and related programs.

The Biochemistry & Biophysics Department is comprised of 26 faculty members and about 200 students and postdoctoral fellows pursuing a range of biological problems encompassing biochemistry, genetics, and cell, structural and developmental biology. The faculty are committed to graduate education and actively engaged in shaping the highly collaborative environment that makes UCSF a special place.

Required Qualifications:

  • Bachelor's degree in related area and / or equivalent experience / training.
  • Minimum 1 year of related experience
  • Ability to use sound judgment in responding to issues and concerns.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff, faculty and students verbally and in writing.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.

Preferred Qualifications:

  • Knowledge of common University-specific computer application programs.
  • Knowledge of department, organization, and University policies, procedures, and directives.
  • Knowledge of department and school/college general and major course requirements.
  • Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, and UCSF and external vendors.
  • Prior experience with undergraduate or graduate-level curricular affairs
  • Prior events planning experience
  • Prior experience with work/task management platforms for managing tasks and projects
     

% 

of time

Essential Function (Yes/No)

  

Key Responsibilities

(To be completed by Supervisor)

30

yesStudent Progression: Coordinates and track graduate student progression for Tetrad Graduate Program including qualifying exams, advancement to candidacy, thesis meetings, Thesis talks, rotation reporting and HIPAA/OSHA trainings. Under direction of Program Directors and Program Manager, participates in the development and revision of standard procedures and guidelines for tracking student progression. 

25

yesEvent Planning: Independently coordinate program-related events including poster sessions, research in progress seminar series, student-faculty talks, new student orientation, Tuesday Biochem seminar lunches. Assist with coordination of student recruitment events. Independently organize logistics including establishing and maintaining relationships with vendors and venues, space rental, room reservations, catering, facilities requests, remaining under budget with costs. Evaluate current and proposed related services.

10

yesConferences: Organize faculty planning committee and assist with the coordination of annual program conference including registration, housing, catering, scheduling speakers and transportation, and billing out conference attendees.

10

yes

Financial: Process fee offsets (PeopleSoft), reimbursements (MyExpense), purchasing and contracts (Bear Buy), departmental recharges and reconciliation related to program events and conferences.

Functions as a resource on issues such as researching complex financial discrepancies and provide guidance on personnel policies, serve as the point of contact for policy and problem resolution.

10

yes

Communications: Maintain student database. Maintain program website including updates to news and events, student publications, awards and honors, creating new pages as necessary. Prepare, maintain, e-mail and/or post promotional materials, including print or electronic brochures and posters.

10

yesSpecial Projects: Provide assistance with additional programmatic tasks as requested. These may include such diverse tasks as collating data for training grants and annual reporting, backup for student stipend payments, reviewing/analyzing student documents for CA Residency reclassification.

5

yesProgram Records: Maintain student databases; Gather and analyze data; prepare annual reports on faculty participation in student progress and program events

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 (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

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