ZipRecruiter

Log In

1

Graduate Program Assistant Jobs (NOW HIRING)

The Pennsylvania State University

$36.90K - $46.70K/yr

AND POSITION REQUIREMENTS The Multicultural Engineering Program Graduate Assistant supports the planning, coordination, and delivery of student focused programming that promotes community building ...

Northwestern University

Program Assistant 3

Evanston, IL · On-site

$11/hr

The Program Assistant 3 guides students through admissions process; advises students of program ... Student Services and Graduate Admissions * Guides students through admissions process. Proactively ...

The Pennsylvania State University

$38.30K - $55.50K/yr

Schedule graduate courses, assist students with course scheduling, update graduate course schedule ... Provide administrative support to the Graduate Program Director (i.e., schedule and attend meetings ...

next page

Showing results 1-20

People also search for

All JobsGraduate Program Assistant Jobs

Graduate Program Assistant information

See salary details

$21.5K

$45.7K

$63K

How much do graduate program assistant jobs pay per year?

As of May 29, 2026, the average yearly pay for graduate program assistant in the United States is $45,721.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $47,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Graduate Program Assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

How does a Graduate Program Assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are Graduate Program Assistants?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

More about Graduate Program Assistant jobs
What cities are hiring for Graduate Program Assistant jobs? Cities with the most Graduate Program Assistant job openings:
What are the most commonly searched types of Graduate Program jobs? The most popular types of Graduate Program jobs are:
What states have the most Graduate Program Assistant jobs? States with the most job openings for Graduate Program Assistant jobs include:
What job categories do people searching Graduate Program Assistant jobs look for? The top searched job categories for Graduate Program Assistant jobs are:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in the United States as of May 2026, with employment types broken down into 96% Full Time, 3% Part Time, and 1% Contract. Highlights an 100% Physical job distribution, with an average salary of $45,721 per year, or $22 per hour.
Graduate Program Assistant

Graduate Program Assistant

University of Florida

Gainesville, FL • On-site

$22 - $24/hr

Full-time

Retirement, PTO

Posted 2 days ago

University Of Florida rating

7.3

Company rating: 7.3 out of 10

Based on 106 frontline employees who took The Breakroom Quiz

304th of 529 rated colleges and universities

Job description

Graduate Program Assistant
Job no: 540004
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:16040100 - LS-ANTHROPOLOGY-GENERAL
Classification Title:
Academic Assistant III
Classification Minimum Requirements:
Bachelor's degree; or an equivalent combination of education and experience.
Job Description:
The Graduate Program Assistant supports the administration and operations of the department's graduate program. This position works closely with faculty, students, prospective applicants, and university partners to coordinate graduate admissions, maintain student and appointment records, support enrollment and funding processes, monitor program requirements, and assist with departmental events and communications. The role requires strong organization, attention to detail, discretion, and the ability to manage multiple priorities while ensuring compliance with university and Graduate School policies.
Academic Administration
  • Monitor graduate student credit, milestone, degree, and program requirement compliance.
  • Maintain graduate student records, committee data, GIMS information, appointment records, and department tracking databases.
  • Assist students with enrollment, graduation, milestone checks, research hour allocations, independent study sections, paperwork processing, and general program guidance.
  • Draft graduate assistantship appointment letters and addenda.
  • Process graduate assistantship and fellowship appointments, onboarding paperwork, tuition waivers, health insurance, activity fees, and related scholarship transactions.

Admissions Management
  • Serve as the front-facing contact for prospective graduate applicants and route applicant questions appropriately.
  • Manage graduate application packages and ensure materials are complete, compiled, and tracked for faculty review.
  • Prepare faculty review materials, support admissions committee processes, and tabulate votes as needed.
  • Draft admission and funding letters, coordinate College review, obtain department signatures, and track admitted students through enrollment.

Program and Department Support
  • Support administration of non-PhD academic pathways, including terminal master's, graduate certificate, and BA/MA programs.
  • Track student progress toward coursework, milestone, certificate, degree, and deadline requirements.
  • Provide general advising and procedural guidance, referring students to faculty advisors, the Graduate School, college offices, or other university resources as appropriate.
  • Maintain property inventory, assist with annual capital asset audit activities, and support graduate program web page and template updates.
  • Assist with planning and execution of departmental events, including receptions, open houses, holiday parties, and graduate recruitment weekends.

Expected Salary:
The salary is $22.00 - $24.00 per hour.
This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.
Required Qualifications:
Bachelor's degree; or an equivalent combination of education and experience.
Preferred:
  • Familiarity with UF PeopleSoft, GIMS, and graduate program policies.
  • Experience supporting graduate education, admissions, student records, appointments, or scholarship processing.
  • Strong organizational, written communication, and interpersonal skills.
  • Ability to work independently, manage recurring academic deadlines, and maintain confidentiality.
  • Experience coordinating with faculty, students, applicants, and university administrative offices.

Special Instructions to Applicants:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:No
Advertised: 27 May 2026 Eastern Daylight Time
Applications close: 07 Jun 2026 Eastern Daylight Time
Whatsapp Facebook LinkedIn Email App

What University Of Florida employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

University of Florida logo

About University of Florida

Sourced by ZipRecruiter

The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

View All University of Florida Jobs

Apply