Graduate Program Assistant Jobs in Toronto, ON (NOW HIRING)

Date Posted: 06/03/2026
Req ID: 48377
Faculty/Division: Faculty of Arts & Science
Department: Dept of English
Campus: St. George (Downtown Toronto)
Position Number: 00041555
Existing Vacancy: Yes

Description:

About us:
The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The Department of English is committed to the symbiotic relationship of teaching, research and the larger concerns of society. Dedicated members of the department contribute to the teaching of interdisciplinary programs at both the undergraduate level and the graduate level, as well as bringing their interdisciplinary interests to their English courses. Our mission is to foster a deeper understanding and appreciation of the rich history and geographical diversity of the literary tradition in English, a fascinating conversation spanning over a thousand years and connecting nations and peoples all across the globe.
Your opportunity:
Reporting to the Department Manager, the Program Assistant provides general and administrative support for the department's academic programs. Working closely with the TA Coordinator, the Program Assistant is responsible for job postings and payroll for Teaching Assistants. Working collaboratively with academic and administrative contacts, the Assistant responds to general inquiries, assists with events and room bookings, supports the admissions process and other activities for the Graduate Office, and ensures that various web pages and other databases are up-to-date. This is a term opportunity until June 2027.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Updating and maintaining records
• Collating and organizing materials
• Creating and updating job postings in the database
• Preparing draft correspondence using templates
• Collecting supporting documentation required for payroll and/or HRIS processing
• Processing payroll
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two (2) years' relevant experience working in an administrative capacity, preferably within a post-secondary institution.
• Experience processing financial or payroll records.
• Experience maintaining filing systems and databases.
• Experience coordinating the logistical details for meetings and events, for example booking spaces, booking and setting up A/V equipment, arranging meeting schedules and arranging catering.
• High proficiency with Microsoft Office Suite (Excel, Word, PowerPoint and Outlook).
• Excellent problem solving and customer service skills.
• Excellent interpersonal and communication skills (verbal and written) with a strong customer focus.
• Excellent organizational skills.
• Demonstrated skills in attention to detail and ensuring accuracy of work.
• Proficiency in writing routine documents and correspondence.

Assets (Nonessential):

• Experience with FIS or HRIS (or equivalent systems).

To be successful in this role you will be:

• Communicator
• Meticulous
• Procedural
• Resourceful
• Responsible
• Team player

Closing Date: 06/11/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial

Note: This is a term opportunity until June 2027.

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Full job descriptions are available for internal applicants only.