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Graduate Program Assistant Jobs in Toronto, ON (NOW HIRING)

Flemingdon Health Centre

Physician Assistant

Toronto, ON · On-site

CA$54.50 - CA$65/hr

  • Medical

  • Vision

  • Retirement

Graduate of a recognized Physician Assistant program. * Certified or eligible for certification by the Physician Assistant Certification Council of Canada (PACCC) or the National Commission on ...

Humber River Health

Rehabilitation Assistant

Toronto, ON

CA$29.77 - CA$35.15/hr

Current experience at HRH as a Rehab Assistant or a graduate from a PTA and OTA Certificate/Diploma program from a recognized institution * Must be able to work well under supervision and maintain ...

Humber River Health

Rehabilitation Assistant

Toronto, ON

CA$29.77 - CA$35.15/hr

Current experience at HRH as a Rehab Assistant or a graduate from a PTA and OTA Certificate/Diploma program from a recognized institution * Must be able to work well under supervision and maintain ...

NeuPath Health

Medical Office Assistant

Oshawa, ON

$20.77/hr

Schedules or assist in scheduling patient appointments, physician and nursing staff, meetings, and ... Graduate of Medical Office Administration program * Minimum 2 years of MOA experience * Strong ...

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All JobsGraduate Program JobsGraduate Program Assistant JobsGraduate Program Assistant Jobs in Toronto, ON

Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What qualifications do you need to be a graduate program assistant?

A graduate program assistant typically needs a bachelor's degree and enrollment in a graduate program. Strong organizational, communication, and computer skills are also important, along with familiarity with office software and sometimes specific knowledge related to the field or department.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What are popular job titles related to Graduate Program Assistant jobs in Toronto, ON?

For Graduate Program Assistant jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Graduate Program Assistant jobs in Toronto, ON look for?

The top searched job categories for Graduate Program Assistant jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Graduate Program Assistant jobs?

Cities near Toronto, ON with the most Graduate Program Assistant job openings:

Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Legal Assistant/Coordinator - Trademarks

Linds & Associates

Toronto, ON • Hybrid

Full-time

Medical, Dental, Retirement, PTO

Re-posted yesterday

Job description

Job Description Legal Administrative Assistant/Trademark Coordinator Downtown Toronto Our client, an international law firm, currently seeks a Legal Administrative Assistant to join its dynamic Intellectual Property team. As an integral member of the Legal Administrative Assistant team, the incumbent will support professionals in the Intellectual Property Department whose practices focus on Trademarks. RESPONSIBILITIES Responsibilities may include, but are not limited to: Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports; experience filing Madrid Protocol applications would be an asset.

Preparing and filing correspondence and related documents with the Canadian Intellectual Property Office (CIPO) and World Intellectual Property Office (WIPO). Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports and correspondence to clients, foreign associates, and others as required, and assisting in preparation of responses to deadlines. Preparing dockets and accounts for approval.

Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures. Preparing routine correspondence, handling administrative tasks, and maintaining client contact information in our database. Prioritizing incoming work, following through on assignments and managing ongoing tasks.

Implementing and maintaining practice management systems on behalf of busy professionals. Opening, closing and maintaining files. Other duties as required.

QUALIFICATIONS Must be a graduate of a recognized Legal Secretarial or Law Clerk Program. 5+ years' experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trademarks. Working knowledge of Inprotech, CIPO's and WIPO's online systems would be an asset.

Excellent oral and written communication skills, proofreading abilities and attention to detail. Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking. Open to receiving instructions and constructive feedback, as well as learning and employing new concepts and work styles.

Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm. Ability to work independently, as well in a team, with minimum supervision when required. Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset.

Perks & Benefits: 100% employer-paid health, dental, and mental health coverage for Firm members and dependents on day one. 15+ vacation days and hybrid work flexibility Parental leave top-up for 26 weeks (after 12 months of full-time employment) Group Retirement Savings Plan with employer match. Apply today.

We thank all applicants for their interest in this role. Only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

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