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Graduate Program Assistant Jobs in Texas (NOW HIRING)

Texas Farm Bureau Insurance

Program Assistant

Waco, TX · On-site

$33K - $42K/yr

... staff to assist in the planning, organization and execution of various agricultural programs ... MINIMUM POSITION QUALIFICATIONS Recent graduate of an accredited college or university with a major ...

Texas Farm Bureau

Program Assistant

Waco, TX · On-site

$33K - $42K/yr

... staff to assist in the planning, organization and execution of various agricultural programs ... MINIMUM POSITION QUALIFICATIONS Recent graduate of an accredited college or university with a major ...

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What qualifications do you need to be a graduate program assistant?

To be a graduate program assistant, candidates typically need a bachelor's degree or current enrollment in a graduate program, strong organizational and communication skills, and proficiency with office software. Some positions may require prior experience in administrative support or related fields.

What are the most commonly searched types of Graduate Program jobs in Texas?

The most popular types of Graduate Program jobs in Texas are:

What are popular job titles related to Graduate Program Assistant jobs in Texas?

For Graduate Program Assistant jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Graduate Program Assistant jobs in Texas look for?

The top searched job categories for Graduate Program Assistant jobs in Texas are:

What cities in Texas are hiring for Graduate Program Assistant jobs?

Cities in Texas with the most Graduate Program Assistant job openings:

Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Graduate Program Administrator

University of Texas at Dallas

Richardson, TX • On-site

$54K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

University Of Texas At Dallas rating

6.0

Company rating: 6.0 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

565th of 619 rated colleges and universities

Job description

Posting Details
Posting Details
Posting Number
S07185P
Position Title
Graduate Program Administrator
Functional Title
Graduate Program Administrator
Department
Physics
Salary Range
$54,000 Depending on Qualifications
Pay Basis
Monthly
Position Status
Regular full-time
Location
Richardson
Position End Date (if temporary)
Posting Open Date
08/10/2026
Posting Close Date
09/07/2026
Open Until Filled
Yes
Desired Start Date
Job Summary
The Graduate Program Administrator is responsible for administering and coordinating all aspects of the Physics graduate program, including graduate admissions, enrollment, academic progress, student funding, teaching and research assistant appointments, international student support, degree certification, and graduate program operations. This position serves as the primary resource for graduate students, faculty, department leadership, and university offices on graduate education policies, procedures, and academic requirements. The incumbent independently interprets university and departmental policies, resolves complex student issues, coordinates with multiple campus partners, and ensures compliance with institutional, state, and federal regulations while supporting the successful progression of graduate students from admission through graduation.
Minimum Education and Experience
Associates degree. Five years of administrative assistant or office manager experience. Two years of budgeting or accounting experience. Equivalent combination of education and experience may be considered.
Preferred Education and Experience
Preferred Qualifications
  • Master's degree in Higher Education Administration, Business Administration, Public Administration, or a related field.
  • Five (5) or more years of experience supporting graduate academic programs in a higher education environment.
  • Experience administering graduate admissions, student records, academic progress, assistantship appointments, and graduate funding.
  • Experience interpreting and applying university policies, procedures, and academic regulations.
  • Experience working with international students and immigration-related processes (e.g., ISSO).
  • Experience with student information systems (PeopleSoft or similar), document management systems (OnBase), Microsoft Office Suite, and database/spreadsheet management.
  • Demonstrated ability to manage multiple priorities, maintain confidential information, and communicate effectively with students, faculty, administrators, and external agencies.

Other Qualifications
To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities
  • Serve as the primary administrative contact for graduate students, providing guidance on departmental, school, and university policies, procedures, and academic requirements.
  • Monitor graduate student academic progress and ensure compliance with degree milestones, university regulations, and graduation requirements.
  • Track completion of academic benchmarks and proactively communicate with students regarding outstanding requirements.
  • Coordinate graduate admissions, enrollment, assistantship appointments, registration, degree plans, graduation certification, and related academic processes.
  • Coordinate with faculty, Department leadership, Graduate Education, ISSO, the Registrar, Financial Aid, and other university offices to resolve complex student and program matters.
  • Interpret and apply departmental, school, and university policies related to graduate education, academic standing, enrollment, and student funding.
  • Maintain graduate student records, databases, and program documentation while ensuring data integrity and compliance with institutional policies.
  • Coordinate graduate program activities, including qualifying examinations, orientations, recruitment events, and student funding processes.
  • Prepare reports, maintain program records, and support continuous improvement of graduate program operations.
  • Represent the department at graduate recruitment events, conferences, and outreach activities to recruit prospective graduate students.
  • Perform other duties as assigned.

Physical Demands and Working Conditions
  • Work is primarily performed in a standard office environment.
  • Requires prolonged periods of sitting and frequent use of a computer and standard office equipment.
  • Requires occasional walking across campus to attend meetings or support departmental events.
  • Requires the ability to communicate effectively in person, by telephone, email, and virtual meeting platforms.

Physical Activities
Working Conditions
Additional Information
Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What we have to Offer:UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
  • Competitive Salary
  • Tuition Benefits
  • Medical insurance - including 100% paid employee medical coverage for full-time employees
  • Dental Insurance
  • Vision Insurance
  • Long and short-term disability
  • Retirement Plan
  • Paid time off
  • Paid Holidays

About UT Dallas
The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. UT Dallas is a place where members of the community are welcomed, treated fairly, and encouraged to their pursuit of excellence.
UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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