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Graduate Program Assistant Jobs in Texas (NOW HIRING)

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What qualifications do you need to be a graduate program assistant?

To be a graduate program assistant, candidates typically need a bachelor's degree or current enrollment in a graduate program, strong organizational and communication skills, and proficiency with office software. Some positions may require prior experience in administrative support or related fields.

What are the most commonly searched types of Graduate Program jobs in Texas?

The most popular types of Graduate Program jobs in Texas are:

What are popular job titles related to Graduate Program Assistant jobs in Texas?

For Graduate Program Assistant jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Graduate Program Assistant jobs in Texas look for?

The top searched job categories for Graduate Program Assistant jobs in Texas are:

What cities in Texas are hiring for Graduate Program Assistant jobs?

Cities in Texas with the most Graduate Program Assistant job openings:

Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Student Worker - Graduate School Grad Assistant-Biweekly

Baylor University

Waco, TX • On-site

$15/hr

Part-time

Re-posted 6 days ago

Baylor University rating

7.7

Company rating: 7.7 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

260th of 619 rated colleges and universities

Job description

Job Title: Student Worker - Graduate School Grad Assistant-Biweekly

Job Classification: Administrative and Office Services, Student

Department: Graduate School 

Hiring Manager: Hannah Ukle 

Contact: Hannah_Ukle@baylor.edu

Work Schedule: Minimum 20hrs per week between the hours of 8am-5pm

Desired Length of Employment: Spring/Ongoing

Pay Rate: $15.00/hr

Job Description:

The Graduate Front Desk Assistant supports the daily operations of the Graduate Admissions office by serving as a primary point of contact for students, faculty, and visitors. Responsibilities include answering phone calls, responding to emails, greeting and assisting guests at the front desk, and maintaining professional communication with prospective and current graduate students. The assistant will also process incoming mail and transcripts, help maintain organized records, and assist with various office projects as needed. This role helps ensure the smooth daily flow of the office by providing administrative support and maintaining an organized and welcoming environment.

General Qualifications:   
Be responsible and dependable. Must report to work as scheduled and on time. Demonstrate a pleasant and willing attitude. Excellent verbal and written communication skills. Maintain high level of confidentiality. Courteous and helpful always to faculty, staff, and students. Ability to comply with University policies.
Students must be enrolled in a master's graduate program at Baylor University.

Employer: Baylor University

Work Location: Morrison Hall, Suite 200

Work Address: 1322 S 5th St, Waco, TX 76706

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