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Graduate Program Assistant Jobs in Ontario (NOW HIRING)

University of Toronto

Graduate Assistant

Toronto, ON

As Graduate Assistant, you will provide support to the day-to-day operations of the IHPME Graduate ... Experience coordinating academic programs, including checking students program requirements and ...

Kinectrics

Innovation Program Management Assistant (Co-op Student) The Opportunity * Employment Type: Co-op ... Priority consideration for Kinectrics' Graduate Trainee program and full-time opportunities after ...

Mcgill

We host a Graduate Program in Clinical and Translational Research that seeks to develop leading ... Assistant Professor Salary: Salary will be commensurate with qualifications and experience Job ...

Mcgill

We host a Graduate Program in Clinical and Translational Research that seeks to develop leading ... Assistant Professor Salary: Salary will be commensurate with qualifications and experience Job ...

Arthur Cox

IT Graduate (12-month FTC)

Dublin, ON

This graduate programme provides exposure to: * Enterprise IT Operations * Cloud Technologies ... Maintain AV asset inventories and documentation. * Assist in producing user guides and training ...

New

University of Guelph

Course Coordinator

Guelph, ON

CA$26.23 - CA$29.29/hr

Coordinate, train and support the assigned graduate teaching assistants (GTAs) for each course on ... Work with the Undergraduate Program Assistant to coordinate/schedule deferred or make-up midterms ...

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Graduate Program Assistant information

What are Graduate Program Assistants?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a Graduate Program Assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

How much is a graduate assistant paid?

Graduate Program Assistants typically earn between $15 and $30 per hour, depending on the institution, location, and level of experience. Some programs offer stipends or hourly wages, and the position often requires a commitment of 10-20 hours per week while pursuing graduate studies.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What are the key skills and qualifications needed to thrive as a Graduate Program Assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What is a graduate assistant program?

A graduate assistant program is a structured opportunity for graduate students to work part-time in academic or administrative roles within a university or college. These programs often provide stipends, tuition waivers, and valuable experience in areas such as research, teaching, or student services, typically requiring a commitment of 10-20 hours per week.

What qualifications do you need to be a grad assistant?

Graduate Program Assistants typically need to be enrolled in a graduate program or pursuing a master's or doctoral degree. Relevant skills include strong organizational, communication, and computer skills, often with experience in office software or research tools. Some positions may require a minimum GPA or specific coursework related to the department or field.

Do grad assistants get paid?

Graduate program assistants typically receive a stipend or salary in exchange for their work, which may include tasks such as administrative support or research assistance. Compensation varies by institution and program, and some positions may also include tuition waivers or benefits.
What are the most commonly searched types of Graduate Program jobs in Ontario? The most popular types of Graduate Program jobs in Ontario are:
What are popular job titles related to Graduate Program Assistant jobs in Ontario? For Graduate Program Assistant jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Graduate Program Assistant jobs in Ontario look for? The top searched job categories for Graduate Program Assistant jobs in Ontario are:
What cities in Ontario are hiring for Graduate Program Assistant jobs? Cities in Ontario with the most Graduate Program Assistant job openings:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Ontario as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.

Graduate Program Specialist

University of Guelph

Guelph, ON

Other

Posted 6 days ago

Job description

Department: CCMPS-Office of the Dean
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com)

General Purpose

The College of Computational, Mathematical, and Physical Sciences (CCMPS) at the University of Guelph is seeking a dedicated and organized Graduate Program Specialist to join our centralized team in the Dean's Office. This role is essential for supporting course-based master's program students (MDS, MCTI, MCLC) and ensuring the smooth day-to-day administrative operation of the graduate programs. The successful candidate will ensure excellent client service for all in-course students in these programs and work closely with the graduate admissions specialists, graduate coordinators, and graduate program assistant staff members from each of the academic units within CCMPS.

Duties and Responsibilities

  • Graduate Program Support including:
    • Act as a point of contact for newly accepted students, assisting with general questions and coordinating activities related to incoming graduate students.
    • Organize, process, and track all activities relating to degree requirements, including maintaining accurate records and managing funding reports.
    • Schedule and communicate the results of seminars, course requirements, industry projects, and graduation recommendations.
    • Process final grades and ensure students meet their course requirements.
    • Provide and maintain documentation, including course outlines, schedules, and evaluations.
  • Other Administrative Support including:
    • Assist with student recruitment on an overflow basis, responding to program inquiries and maintaining accurate application information.
    • Provide backup support to other staff during absences and assist with event planning and coordination.
    • Maintain supplies and track inventory related to CBM programs.
    • Other duties as assigned.

Requirements

  • 2 year Community College diploma in business administration or related field. 3 year or bachelors degree preferred.
  • Minimum of 1 year of previous related experience.
  • Strong computer skills, including proficiency in databases, spreadsheets, and word processing software.
  • Excellent organizational skills and time management skills.
  • Ability to multitask and work with frequent interruptions.
  • Customer service skills for working with students and faculty.
  • High level of discretion, tact, and judgment in dealing with confidential matters.

Preferred Qualifications

  • Knowledge of university policies and procedures related to graduate programs.
  • Knowledge of financial services and awards.

Employee Type: Regular 
Position Number: 10913611 
Classification: USW, Local 4120 Salary: Band 4

USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/17/2026  
Closing Date: 07/24/2026

Apply