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Executive Legal Secretary Jobs (NOW HIRING)

JBA International

Legal Secretary

Dallas, TX · On-site

$43K - $59K/yr

Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support; ability to proactively manage all aspects of high-level professionals in a fast ...

Knowledge Builders Inc

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Legal Secretaries

Albany, NY · On-site

$20 - $23/hr

... Secretary who will perform the following job assignments: -Assist Records Access Officer with ... Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food ...

Allen Matkins

Legal Secretary - Litigation

Los Angeles, CA · On-site

$47K - $64K/yr

The Legal Secretary is highly skilled in providing executive-level support and ensures a high standard of client relations and client satisfaction in all aspects of the role. Essential Duties and ...

Bonnie Jones Associates, LLC

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Legal Secretary, non profit, great place to work!

Washington, DC · On-site

$85K - $100K/yr

Legal Secretary Washington, D.C. | Hybrid | $85,000-$100,000 A highly respected law firm focused ... executive assistant, accounting and HR positions. Our professional staff matches the right ...

CAPPS

TxDMV - OAH Legal Secretary

Austin, TX · On-site

$3.8K - $3.9K/mo

Legal Secretary III (3567) This position is eligible for a hybrid telework schedule with 23 days in ... Work requires contact with highlevel executives, attorneys, governmental agencies, and officials.

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Executive Legal Secretary information

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$32K

$61.8K

$90K

How much do executive legal secretary jobs pay per year?

As of Sep 6, 2026, the average yearly pay for executive legal secretary in the United States is $61,801.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $76,500.00 per year, depending on experience, location, and employer.

What is an executive legal secretary?

Executive Legal Secretaries are highly skilled administrative professionals who provide specialized support to top executives within legal departments or law firms. Their duties typically include preparing legal documents, managing schedules, handling confidential information, coordinating meetings, and facilitating communication between executives and clients. In addition to strong organizational and communication skills, they often have in-depth knowledge of legal terminology and procedures. Their role is critical in ensuring the smooth and efficient operation of executive-level legal work.

What are the key skills and qualifications needed to thrive as an executive legal secretary?

To thrive as an Executive Legal Secretary, you need strong legal knowledge, advanced administrative skills, and typically a certification or associate degree in legal studies or secretarial science. Proficiency with legal case management software, document management systems, and Microsoft Office Suite is essential. Exceptional organizational abilities, discretion, and effective communication set outstanding candidates apart. These skills ensure efficient support for legal executives, safeguard sensitive information, and maintain smooth workflow in high-pressure legal environments.

What are some typical challenges faced by executive legal secretaries when supporting multiple attorneys or executives?

Executive Legal Secretaries often manage complex schedules, handle confidential communications, and coordinate tasks across several attorneys or senior executives. Balancing competing priorities and urgent deadlines can be challenging, especially when each attorney has different work styles and expectations. Success in this role relies on strong organizational skills, proactive communication, and the ability to anticipate needs while maintaining discretion and professionalism. Developing efficient systems for document management and workflow can help manage these challenges effectively.

What is the difference between Executive Legal Secretary vs Legal Assistant?

AspectExecutive Legal SecretaryLegal Assistant
CredentialsHigh school diploma; some roles prefer paralegal certificationHigh school diploma; paralegal certification often preferred
Work EnvironmentLaw firms, corporate legal departments, high-level legal officesLaw firms, legal departments, government agencies
ResponsibilitiesManaging executive schedules, preparing legal documents, handling confidential infoDrafting legal documents, conducting research, assisting attorneys
Usage in IndustryCommonly used for support roles assisting senior attorneys or executivesSupport role assisting attorneys at various levels

The main difference between an Executive Legal Secretary and a Legal Assistant lies in their scope of responsibilities and level of support. Executive Legal Secretaries typically handle more complex administrative tasks for senior attorneys or executives, often requiring advanced organizational skills and familiarity with legal procedures. Legal Assistants generally support attorneys with document preparation and research but may have a broader range of duties across different legal settings.

Are executive legal secretaries in demand?

Executive legal secretaries are in steady demand due to their essential role in supporting attorneys and legal teams. Strong organizational skills, proficiency with legal software, and attention to detail are important for success in this field, which often offers stable employment opportunities across various legal settings.
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Executive Legal Secretary jobs near you
Infographic showing various Executive Legal Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $61,801 per year, or $29.7 per hour.

Legal Secretary

JBA International

Dallas, TX • On-site

$43K - $59K/yr

Full-time

Re-posted 2 days ago

Job description

A global law firm is seeking a Legal Secretary for their Dallas, Texas office. From high-profile transactions to regulatory issues and complex litigation, our lawyers harness their knowledge across multiple legal disciplines to provide a holistic perspective for sophisticated matters.This firm prides itself on offering lawyers and professional staff, countless opportunities to apply their talents toward important, challenging projects on a global stage. Their office culture attracts people with diverse skills and backgrounds who are dedicated to teamwork, collaboration, and superior client service.
Summary:
Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support; ability to proactively manage all aspects of high-level professionals in a fast-paced environment; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with top level management, supervisors, co-workers, and clients by performing the following:
Duties and Responsibilities:
  • Manages U.S. & Foreign travel arrangements by securing and finalizing air, hotel, rail and car reservations and ensuring accuracy in scheduling all aspects of travel.Prepares and tracks travel expense reports and other business related expenses using the electronic Accounting system and prepares detailed itineraries.
  • Manages and tracks reimbursements of other firm and client related expenses, such as entertainment, recruiting, etc. using the electronic Accounting system.
  • Maintains electronic calendar of meetings and appointments, and proactively advises lawyers of responsibilities in advance of commitment.Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler.
  • Reads, responds and highlights emails of importance and keeps lawyers apprised of pressing matters.Develops and maintains email filing system and ensures proper archiving of same. Monitors spam folder for work related emails.
  • Inputs and maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference.
  • Maintains list of principal contacts or working group lists for each client and matter.
  • Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients.Schedules conference calls for lawyers and effectively manages conflicting appointments.Conveys all necessary information needed for conference calls.
  • Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed.Must have thorough knowledge of indexing litigation files. Maintains current files for all correspondence.
  • Facilitates work with the Accounting Department to coordinate and manage tracking of client bills, analyze billing data, and respond to client inquiries/requests.Processes, tracks and apprises status of new business forms, new client/matter reports and conflict of interest checks.
  • Drafts, inputs and tracks daily time entries for lawyers in electronic Time Billing System, and proofreads and edits time entries for accuracy.
  • Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence.
  • Coordinates and quality checks work performed by Support Services for prompt production and delivery of documents.
  • Manage lawyers' CLEs to ensure hours are accurate and reported appropriately
  • Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities.Also performs other administrative tasks as needed.

Qualifications:
Education and/or Experience:
Required:
  • High school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experience.
  • Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents).
Preferred:
  • Law Firm Experience
  • Bachelor's degree
  • Ability to type 50-60 wpm

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