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Specifications Writer Jobs (NOW HIRING)

Array Architects

Specifications Writer

Conshohocken, PA · On-site +1

Specifications Writer Array Architects is seeking an architectural specifications writer to support the development, coordination, and maintenance of project specifications across a portfolio of ...

Array Architects

Specifications Writer

Conshohocken, PA · On-site +1

Specifications Writer Array Architects is seeking an architectural specifications writer to support the development, coordination, and maintenance of project specifications across a portfolio of ...

Klai Juba Wald

Specifications Writer

Las Vegas, NV · On-site

The Specifications Writer is passionate about coordinating all aspects of Project Manual documentation and delivery while maintaining a high level of technical excellence. This role will work closely ...

LS3P

Specifications Writer

Asheville, NC · On-site

The Specifications Writer is responsible for developing, coordinating, and maintaining the written technical requirements that complement the drawings and define materials, products, systems, and ...

cookboardman

Specifications Writer

Winston Salem, NC · On-site

The Specifications Writer - Division 8 Construction is responsible for creating, updating, and maintaining technical specifications for construction projects, with a primary focus on doors, windows ...

SMMA

Specifications Writer

Cambridge, MA · On-site +1

$95K - $130K/yr

The Specifications Writer will report directly to the Architecture Department Manager and work closely alongside the Senior Construction Specifications Writer. If you're enthusiastic about exploring ...

cookboardman

Specifications Writer

Winston Salem, NC · On-site

The Specifications Writer - Division 8 Construction is responsible for creating, updating, and maintaining technical specifications for construction projects, with a primary focus on doors, windows ...

SMMA

Specifications Writer

Cambridge, MA · On-site

$95K - $130K/yr

The Specifications Writer will report directly to the Architecture Department Manager and work closely alongside the Senior Construction Specifications Writer. If you're enthusiastic about exploring ...

RLF

Specifications Writer

Orlando, FL · On-site

The Specifications Writer is responsible for preparing, editing, and maintaining technical specifications for architectural and engineering projects. This role collaborates closely with architects ...

ZGF Architects

Specifications Writer

Washington, DC · On-site

$115K - $160K/yr

ZGF is seeking a Specifications Writer to join our team in our Washington D.C office with at least 10 years of experience. Each day we ideate, collaborate, and create, supported by a culturally ...

ZGF Architects

Specifications Writer

Portland, OR · On-site

ZGF is seeking an Architectural/Construction   Specifications Writer  to join our team in our  Portland, OR,  office with at least 10 years of experience. Each day we ideate, collaborate, and ...

SMMA

Specifications Writer

Cambridge, MA · On-site

$95K - $130K/yr

The Specifications Writer will report directly to the Architecture Department Manager and work closely alongside the Senior Construction Specifications Writer. If you're enthusiastic about exploring ...

Corgan

Specifications Writer

Dallas, TX · On-site

We are actively recruiting an experienced Specification Writer to join our Technical Design Services team in our Dallas office location. This detail-oriented individual will work to uphold the ...

Corgan

Specifications Writer

Dallas, TX · On-site

We are actively recruiting an experienced Specification Writer to join our Technical Design Services team in our Dallas office location. This detail-oriented individual will work to uphold the ...

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Specifications Writer information

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$5

$35

$56

How much do specifications writer jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for specifications writer in the United States is $35.58, according to ZipRecruiter salary data. Most workers in this role earn between $24.04 and $51.68 per hour, depending on experience, location, and employer.

What is a specifications writer?

A specifications writer typically works in an architectural firm or on construction projects. Your job is to develop specifications to accompany architectural drawings that can assist in the installation of various aspects of the project. Specification writers set up requirements as part of the initial building plans to help prepare construction crews for what materials, tools, or design pieces may be required to complete a project safely and efficiently within the initial design of the architect. Specification writers’ responsibilities include things like coordinating with design teams, budgeting for materials, maintaining standards, design review, and scheduling.

What does a specifications writer do?

A Specifications Writer is responsible for preparing detailed written descriptions of materials, standards, and workmanship required for construction projects. They work closely with architects, engineers, and contractors to ensure that all project requirements are clearly communicated and legally enforceable. These documents help guide the construction process, ensure quality, and minimize disputes. Specifications Writers must have a strong understanding of building codes, regulations, and industry standards. Their work is essential for translating design concepts into practical instructions for builders.

What are the key skills and qualifications needed to thrive as a specifications writer, and why are they important?

To thrive as a Specifications Writer, you need a solid understanding of construction methods, materials, and building codes, often supported by a degree in architecture, engineering, or a related field. Proficiency with specification-writing software such as MasterSpec, as well as familiarity with project management and document control systems, is typically required. Attention to detail, strong written communication, and the ability to collaborate effectively with multidisciplinary teams are crucial soft skills. These abilities ensure that construction documents are clear, comprehensive, and compliant, which is essential for successful project outcomes.

How does a specifications writer typically collaborate with architects and engineers during a project?

Specifications Writers work closely with architects and engineers throughout various stages of a construction project. They attend coordination meetings, review design documents, and clarify technical requirements to ensure all project specifications align with design intent and regulatory standards. Regular communication and document exchanges are essential, as Specifications Writers must interpret technical details and translate them into clear, concise language for contractors and suppliers. This collaborative process helps prevent misunderstandings and ensures the project meets quality and compliance expectations.

What is the difference between Specifications Writer vs Technical Writer?

AspectSpecifications WriterTechnical Writer
CredentialsRelevant certifications (e.g., Certified Professional Technical Communicator), industry-specific knowledgeSimilar certifications, focus on clear communication skills
Work EnvironmentManufacturing, engineering, construction industriesTechnology, software, scientific fields
Employer & Industry UsageUsed by engineering firms, manufacturing companies, government agenciesUsed across tech companies, publishing, and scientific organizations
Search & Comparison IntentOften compared for technical documentation roles in engineering and manufacturingBroader focus on user manuals, guides, and technical content

The main difference is that Specifications Writers focus on creating detailed technical specifications for products and systems, primarily in engineering and manufacturing sectors. Technical Writers have a broader scope, producing various technical documents like manuals, guides, and instructions across multiple industries. Both roles require strong communication skills and technical understanding, but Specifications Writers specialize in precise, detailed specifications for technical products.

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Specifications Writer jobs near you
Infographic showing various Specifications Writer job openings in the United States as of August 2026, with employment types broken down into 91% Full Time, 5% Part Time, 2% Contract, and 2% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $73,999 per year, or $35.6 per hour.

Specifications Writer

Array Architects

Conshohocken, PA • On-site, Remote

Full-time

Posted 4 days ago

Job description

Specifications Writer

Array Architects is seeking an architectural specifications writer to support the development, coordination, and maintenance of project specifications across a portfolio of projects.

Working directly with the Senior Specifications Writer, this role assists in the preparation of project manuals, specification coordination, product research, and maintenance of Array's master specifications. The Specifications Writer collaborates with project teams to ensure specifications align with project requirements, design intent, and applicable codes and standards.

While healthcare experience is preferred, the successful candidate will contribute to the continued evolution of Array's specifications practice as the firm expands across multiple market sectors.

The ideal candidate brings an understanding of building materials and systems, a detail-oriented approach to construction documentation, and a collaborative mindset.

Responsibilities:

  • Prepare and coordinate project specifications utilizing Array's master specification system.
  • Collaborate with project teams to align specifications with project requirements, design intent, and regulatory requirements.
  • Support material and product evaluation, technical research, and system selection.
  • Review construction documents for consistency between drawings and specifications.
  • Assist with maintenance and updates to Array's master specifications.
  • Support construction-phase review of substitutions, product data, RFIs, and specification-related questions.
  • Participate in quality assurance reviews and lessons learned initiatives.

Qualifications:

  • 5-10 years of experience with involvement in construction documentation and technical specifications writing.
  • An understanding of CSI MasterFormat and specification development practices.
  • Experience supporting healthcare, science and technology, or other complex institutional projects.
  • Ability to support multiple projects and coordinate directly with project teams.
  • Technical writing, communication, and organizational skills.

Preferred Experience:

  • CSI CDT or CCS certification.
  • Experience with BSD SpecLink and healthcare-focused master specification systems.
  • Familiarity with FGI, NFPA, ADA, and healthcare regulatory requirements.

Work is performed in a combination of office, remote, client, and project site environments. Occasional travel may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

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