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Purchasing Admin Assistant Jobs (NOW HIRING)

KMC

Administrator, Purchasing (Rail)

Lincoln, NE · On-site

The Rail Car Purchasing Administrator will perform a variety of functions, including, but not ... Create, format, proofread, and edit correspondence and documents. * Assist in development, design ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · Hybrid

$17.50 - $23.50/hr

The Admin Assistant 2 is responsible for the coordination of daily administrative activities in a ... The selected individual will provide administrative support related to purchasing, scheduling ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · On-site

$17.56 - $22.29/hr

Admin Assistant 2 Requisition ID req36973 Working Title Admin Assistant 2 Position Grade 07 ... Primary duties/responsibilities for this position include: • Obtaining a P-Card to make purchases ...

University of New Mexico

Admin Assistant 3

Albuquerque, NM · On-site

$18.27 - $23.50/hr

Admin Assistant 3 Requisition ID req36687 Working Title Admin Assistant 3 Position Grade 08 ... Pcard purchases and processing reimbursements. Mail distribution, ordering supplies, and inventory ...

KMM

Administrator, Purchasing (Rail)

Lincoln, NE · On-site

The Rail Car Purchasing Administrator will perform a variety of functions, including, but not ... Create, format, proofread, and edit correspondence and documents. * Assist in development, design ...

Ascentt

Admin Assistant

Plano, TX · On-site

$17.25 - $23.25/hr

As an Administrative Assistant at Ascentt, you will support daily business operations for a fast ... Track invoices, purchase requests, and expense reports * Handle incoming calls, emails, and client ...

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Purchasing Admin Assistant information

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How much do purchasing admin assistant jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for purchasing admin assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing administrator make?

The average salary for a purchasing administrator typically ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in procurement software and negotiation are often valued in this role.

What does a purchasing administrative assistant do?

A purchasing administrative assistant supports the procurement process by preparing purchase orders, maintaining supplier records, and tracking deliveries. They often use office software and procurement systems to ensure timely and accurate purchasing activities, assisting the purchasing or procurement team in daily operations.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

How much does a purchasing assistant earn?

A purchasing assistant typically earns between $30,000 and $50,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants or those in senior positions can earn higher salaries. Skills in procurement software and negotiation can also influence compensation.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals, with salaries exceeding $70,000 annually in some regions. Specialized skills, such as proficiency in project management tools or industry-specific knowledge, can also lead to higher compensation.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
More about Purchasing Admin Assistant jobs
What cities are hiring for Purchasing Admin Assistant jobs? Cities with the most Purchasing Admin Assistant job openings:
What states have the most Purchasing Admin Assistant jobs? States with the most job openings for Purchasing Admin Assistant jobs include:
What job categories do people searching Purchasing Admin Assistant jobs look for? The top searched job categories for Purchasing Admin Assistant jobs are:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $44,688 per year, or $21.5 per hour.
Administrator, Purchasing (Rail)

Administrator, Purchasing (Rail)

KMC

Lincoln, NE • On-site

Full-time

Posted 6 days ago

Job description

The Rail Car Purchasing Administrator will perform a variety of functions, including, but not limited to:
  • Communicate with customers, employees, and other individuals to answer questions, disseminate, and explain information.
  • Plan, schedule, and coordinate projects.
  • Support production area(s).
  • Partner with other areas to ensure timely completion of projects in accordance with company policies and procedures.

  • Responsible for support of departmental objectives which may include but not limited to develop, collect, design, organize, prepare, maintain and analyze documents or procedures.
  • Gather and analyze data for reporting.

  • Maintain database systems required to track pertinent information systems.
  • Create, format, proofread, and edit correspondence and documents.
  • Assist in development, design, and implementation of departmental policies and procedures.
  • Compile, copy, sort, maintain, audit, and file records both manually and using computer systems.
  • Partner with other departments to ensure timely completion of projects.
  • Maintain compliance with document retention policy.
  • Assist Purchasing Agents by helping prepare quotes, provide necessary reports, and help with system questions.

Purchasing, Engineering, Production, or Quality experience is desired with a Bachelor's degree in a related field preferred. Other special requirements include: proficient in Microsoft Office, SAP, Excel, Visual Basic and MS365.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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