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Purchasing Admin Assistant Jobs (NOW HIRING)

Anything Is Possible Inc

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Finance Admin/Assistant

San Jose, CA · On-site

$28 - $30/hr

... admin tasks for a fast-paced and growing company. What You'll Do: * Track, organize, and maintain ... Help monitor office spending and day-to-day purchases * Assist with expense reports and basic ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · Hybrid

$17.50 - $23.50/hr

The Admin Assistant 2 is responsible for the coordination of daily administrative activities in a ... The selected individual will provide administrative support related to purchasing, scheduling ...

Curtiss-Wright

Admin Assistant

Idaho Falls, ID · On-site

$22.88/hr

... Purchase Plan I Inclusive & Supportive Culture Salary Information: $ 17.16 - $22.88 per hour Please note that the salary range information provided is a general guideline only. Criteria such as the ...

Harrods

$17.25 - $23.25/hr

Our Merchandising team are now looking for a Merchandise Admin Assistant to join them here at ... purchase order requests from the buying team and key price changes for the Sale periods. You will ...

University of New Mexico

Admin Assistant 3

Albuquerque, NM · On-site

$18.09 - $23.27/hr

Admin Assistant 3 Requisition ID req36402 Working Title Admin Assistant 3 Position Grade 08 ... Understanding of accounting principles and aptitude in appropriately utilizing a Purchasing Card ...

University of New Mexico

Admin Assistant 3

Albuquerque, NM · On-site

$18.27 - $23.50/hr

Admin Assistant 3 Requisition ID req36773 Working Title Admin Assistant 3 Position Grade 08 ... Duties include, but are not limited to, processing financialtransactions, reconciling purchases in ...

KMM

Administrator, Purchasing (Rail)

Lincoln, NE · On-site

The Rail Car Purchasing Administrator will perform a variety of functions, including, but not ... Create, format, proofread, and edit correspondence and documents. * Assist in development, design ...

University of New Mexico

Admin Assistant 3

Albuquerque, NM · On-site

$18.27 - $23.50/hr

Admin Assistant 3 Requisition ID req36687 Working Title Admin Assistant 3 Position Grade 08 ... Pcard purchases and processing reimbursements. Mail distribution, ordering supplies, and inventory ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · On-site

$17.39 - $22.07/hr

Admin Assistant 2 Requisition ID req35319 Working Title Admin Assistant 2 Position Grade 07 ... Knowledge of purchasing, ordering, reconciliations, with University of New Mexico's reconciliation ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · Hybrid

$17.50 - $23.50/hr

The Admin Assistant 2 is responsible for the coordination of daily administrative activities in a ... The selected individual will provide administrative support related to purchasing, scheduling ...

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Purchasing Admin Assistant information

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How much do purchasing admin assistant jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for purchasing admin assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

What are the 4 types of purchasing?

In purchasing roles such as a Purchasing Admin Assistant, the four main types of purchasing are routine purchasing for everyday items, strategic purchasing for long-term investments, emergency purchasing for urgent needs, and capital purchasing for large, expensive assets. Understanding these types helps in managing procurement processes effectively and ensuring the right procurement strategies are applied for different needs.

What is the meaning of purchase?

In the context of a Purchasing Admin Assistant role, a purchase refers to the act of acquiring goods or services for a company, typically involving processing orders, managing supplier relationships, and ensuring timely delivery. It is a key part of procurement and inventory management processes within the job. Familiarity with purchasing software and procurement procedures is often required.

What do you mean by purchasing?

Purchasing in the context of a Purchasing Admin Assistant refers to the process of acquiring goods or services needed by a company. It involves tasks such as sourcing suppliers, negotiating prices, and processing purchase orders using procurement systems. The role requires attention to detail and knowledge of supply chain procedures.

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What is purchasing called?

Purchasing is the process of acquiring goods or services for a company, often managed by a Purchasing Admin Assistant or procurement team. It involves activities such as supplier selection, order placement, and contract management to ensure the organization’s needs are met efficiently.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
More about Purchasing Admin Assistant jobs
What cities are hiring for Purchasing Admin Assistant jobs? Cities with the most Purchasing Admin Assistant job openings:
What states have the most Purchasing Admin Assistant jobs? States with the most job openings for Purchasing Admin Assistant jobs include:
What job categories do people searching Purchasing Admin Assistant jobs look for? The top searched job categories for Purchasing Admin Assistant jobs are:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in the United States as of June 2026, with employment types broken down into 95% Full Time, 4% Part Time, and 1% Temporary. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $44,688 per year, or $21.5 per hour.
Logistics Admin Assistant

Logistics Admin Assistant

Allegiance Staffing

Santa Teresa, NM • On-site

$15 - $19/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Logistics Admin Assistant
Santa Teresa
$15.00 - $19.00 Per Hour
Job Summary
We are seeking a detail-oriented and organized Logistics Administrative Assistant to support daily logistics, shipping, inventory, and administrative operations. This role is responsible for coordinating shipments, maintaining records, communicating with vendors and carriers, and ensuring smooth day-to-day logistics processes. The ideal candidate is highly organized, able to multitask in a fast-paced environment, and has strong communication and problem-solving skills.
Key Responsibilities
  • Coordinate and track incoming and outgoing shipments
  • Prepare shipping documents, invoices, purchase orders, and delivery schedules
  • Maintain accurate inventory and logistics records
  • Audit trips/driver documents for billing and compliance
  • Support DOT
  • Communicate with vendors, carriers, warehouse staff, and customers regarding shipment status and delivery timelines
  • Assist with scheduling deliveries and pickups
  • Monitor inventory levels and report shortages or discrepancies
  • Update databases, spreadsheets, and logistics management systems
  • Support the logistics team with administrative tasks and reporting
  • Ensure compliance with company policies and shipping regulations
  • Handle filing, data entry, and general office support duties
Qualifications
  • High school diploma or equivalent required; associate degree preferred
  • Previous administrative or logistics experience preferred
  • Proficiency in Microsoft Office Suite, especially Excel and Outlook
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills
  • Ability to work independently and as part of a team
  • Strong attention to detail and accuracy
  • Experience with inventory or logistics software is a plus
Preferred Skills
  • Knowledge of shipping and receiving procedures
  • Experience with ERP or warehouse management systems
  • Ability to prioritize multiple tasks and meet deadlines
  • Bilingual English/Spanish