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Purchasing Admin Assistant Jobs (NOW HIRING)

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Aston Carter

Admin/ Purchasing Support

Saint Joseph, MO

$23 - $25/hr

Buyer Administrator (Short-Term Contract Through September) Aston Carter - On-site with Client ... You'll assist with purchase orders, track shipments, communicate with vendors, and maintain ...

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Croda

Imports Purchasing Administrator

Plainsboro, NJ · On-site

$31.25 - $38.46/hr

Imports Purchasing Administrator Croda is a FTSE100 organization driven around our purpose of Smart ... Solicit forecasts from sales force to assist with demand planning. * Organize and maintain relevant ...

KMC

Administrator, Purchasing (Rail)

Lincoln, NE · On-site

The Rail Car Purchasing Administrator will perform a variety of functions, including, but not ... Create, format, proofread, and edit correspondence and documents. * Assist in development, design ...

Curtisswright

Admin Assistant

Idaho Falls, ID

$22.88/hr

... Purchase PlanI Inclusive & Supportive Culture Salary Information: $ 17.16 - $22.88 per hour Please ... Demonstrated office/admin assistant experience * High School Diploma * Be willing to take on extra ...

Curtiss-Wright

Admin Assistant

Idaho Falls, ID · On-site

$22.88/hr

... Purchase Plan I Inclusive & Supportive Culture Salary Information: $ 17.16 - $22.88 per hour Please note that the salary range information provided is a general guideline only. Criteria such as the ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · Hybrid

$17.50 - $23.50/hr

The Admin Assistant 2 is responsible for the coordination of daily administrative activities in a ... The selected individual will provide administrative support related to purchasing, scheduling ...

University of New Mexico

Admin Assistant 3

Albuquerque, NM · On-site

$18.27 - $23.50/hr

Admin Assistant 3 Requisition ID req36773 Working Title Admin Assistant 3 Position Grade 08 ... Duties include, but are not limited to, processing financialtransactions, reconciling purchases in ...

University of New Mexico

Admin Assistant 3

Albuquerque, NM · On-site

$18.09 - $23.27/hr

Admin Assistant 3 Requisition ID req36402 Working Title Admin Assistant 3 Position Grade 08 ... Understanding of accounting principles and aptitude in appropriately utilizing a Purchasing Card ...

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Purchasing Admin Assistant information

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How much do purchasing admin assistant jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for purchasing admin assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing administrator make?

The average salary for a purchasing administrator typically ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in procurement software and negotiation are often valued in this role.

What does a purchasing administrative assistant do?

A purchasing administrative assistant supports the procurement process by preparing purchase orders, maintaining supplier records, and tracking deliveries. They often use office software and procurement systems to ensure timely and accurate purchasing activities, assisting the purchasing or procurement team in daily operations.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

How much does a purchasing assistant earn?

A purchasing assistant typically earns between $30,000 and $50,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants or those in senior positions can earn higher salaries. Skills in procurement software and negotiation can also influence compensation.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals, with salaries exceeding $70,000 annually in some regions. Specialized skills, such as proficiency in project management tools or industry-specific knowledge, can also lead to higher compensation.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
More about Purchasing Admin Assistant jobs
What cities are hiring for Purchasing Admin Assistant jobs? Cities with the most Purchasing Admin Assistant job openings:
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What job categories do people searching Purchasing Admin Assistant jobs look for? The top searched job categories for Purchasing Admin Assistant jobs are:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in the United States as of June 2026, with employment types broken down into 99% Full Time, and 1% Part Time. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $44,688 per year, or $21.5 per hour.
Office Admin Assistant

Office Admin Assistant

Medicalincs

Silver Spring, MD • On-site

$18.50 - $25/hr

Full-time

Posted 21 days ago

Job description

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position and reports to the Director of Resource Management & Compliance.
Responsibilities
  • General Admin duties:
  • Greet and screen callers and visitors and direct them to the appropriate person or area
  • Answer & manage generalincoming calls to the firm on company phone lines -listening to voicemails and following up as needed
  • Managing company online faxing
  • Handleadmin & program-related mailings(Scanning, filing, & mailing)
  • Handle supplies and the delivery of the company equipment
  • Work with Resource Director to make company office purchases as needed
  • Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders
  • Prepare monthly calendars, reports, and invoices
  • Organize, reserve, and oversee conference room assignments.
  • Coordinate lunches and dinners with business clients as directed
  • General office upkeep
  • Employee Onboarding / Ongoing / Offboarding Support:
  • Facilitate Employee Email, Laptop, and Access
  • Ordering employee business card, and employee ID cards
  • Support with offboarding admin tasks
  • Support employees by
    following up with IT
  • Serve as support on payroll support activities
  • Scheduling for a few Providers:
  • Schedule, confirm, and reschedule appointments for our group of therapists.
  • Report scheduling concerns to Program Director /
    Resource Mgt Director
  • Other duties as assigned.

Requirements
  • Bachelor's degree in a relevant field; preferably healthcare
  • Proven work experience as an Office Assistant or Administrator(with scheduling experience).
  • Previous experience in a doctor's office preferred.
  • Knowledge & Proficiency in Microsoft Office Suite
  • Excellent verbal and written communication skills; must be a people person
  • Very responsive & good problem-solving abilities
  • Knowledge of basic office equipment such as copiers, fax machines, and printers
  • Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills
  • Having a working knowledge of Medicalincs HR platform (Bamboo HR) - preferred
  • Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.
Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs.
ABOUT MEDICALINCS
Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017, and we are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.
OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!
OUR PHILOSOPHY: To make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!

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