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Purchasing Admin Assistant Jobs in Idaho (NOW HIRING)

D&B Supply

Purchasing Assistant - Clothing

Caldwell, ID · On-site

$17 - $22/hr

This position is in the Clothing Purchasing Department where you will be assisting the Buyers in providing admin support. Essential Functions/Duties: * Learn and fully utilize available technology to ...

Sletten Companies

Project Manager Assistant

Boise, ID · On-site

$60 - $80/hr

Issue purchase orders, contracts, & contract documents - tracking completion * Verify and track ... Provide back up for Office Administrator if necessary - answering phones, mail, etc. * Other duties ...

Sletten Companies

Project Manager Assistant

Boise, ID · On-site

Issue purchase orders, contracts, & contract documents - tracking completion * Verify and track ... Provide back up for Office Administrator if necessary - answering phones, mail, etc. * Other duties ...

EC Electric

Administrative Assistant

Boise, ID · On-site

$45K - $55K/yr

Assisting with purchasing office supplies * Prepare and track electrical permits * Provide general ... entry, admin. tasks) * Provides front desk relief and/or additional administrative support to ...

EC Electric

Administrative Assistant

Boise, ID · On-site

$45K - $55K/yr

Assisting with purchasing office supplies * Prepare and track electrical permits * Provide general ... entry, admin. tasks) * Provides front desk relief and/or additional administrative support to ...

EC Electric

Administrative Assistant

Boise, ID · On-site

$45K - $55K/yr

Assisting with purchasing office supplies * Prepare and track electrical permits * Provide general ... entry, admin. tasks) * Provides front desk relief and/or additional administrative support to ...

LUMA

ADMINISTRATIVE ASSISTANT 2

Boise, ID · On-site

$21.42/hr

Salary Range: $21.42 Responsibilities: • Financial administration and purchasing: - Process and ... administrator, bureau chiefs, and division staff. - Coordinate calendars, meetings, travel ...

sportsmans

Assistant Store Manager

Meridian, ID · On-site

... Employee Stock Purchase Plan Supplemental Insurance - STD, Critical Illness, Hospital ... administer disciplinary action as necessary Enter and maintain Sales Associate schedules in time ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Idaho?

For Purchasing Admin Assistant jobs in Idaho, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Idaho look for?

The top searched job categories for Purchasing Admin Assistant jobs in Idaho are:

What cities in Idaho are hiring for Purchasing Admin Assistant jobs?

Cities in Idaho with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Idaho as of June 2026, with employment types broken down into 37% Full Time, 61% Part Time, and 2% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution.

Purchasing Assistant - Clothing

D&B Supply

Caldwell, ID • On-site

$17 - $22/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Assist buyers by entering and processing data related to merchandise selection and procurement.

  • Maintain system data for vendors, SKUs, pricing, and special orders, and support timely delivery of merchandise.

  • Communicate with stores and vendors to resolve issues regarding product lines, pricing, and delivery.

Job description

Description


Who We Are

We are a leading farm and ranch lifestyle retailer headquartered in the Caldwell, Idaho area with stores in Idaho and Oregon. We are passionate about our customers in providing products to enhance their lifestyle and experience. Whether they have a 100-acre ranch or a small garden in their backyard, we take pride in providing them with solutions for their needs. We carry a large depth of product categories allowing us to best serve our customers. In our stores you will find products from pet food and supplies, power tools and accessories, to lawn and garden and almost everything in between. D&B Supply is a company built to serve those that live and love the northwest, including ranchers, farmers, and suburbanites who feel a real connection to the land, their animals, and the outdoors.  


Job Summary: Assists buying team members by entering and processing data for the selection and procurement of merchandise, which supports overall company sales volume, gross margin and turnover objectives.  This position is in the Clothing Purchasing Department where you will be assisting the Buyers in providing admin support. 


Essential Functions/Duties:  

  • Learn and fully utilize available technology to maximize job efficiency including vendor B2B information sites to access UPC codes, place orders, etc.
  • Maintain system data related to new vendors, SKU's, min/max, special orders and pricing.
  • Work directly with buyers in providing clerical support regarding system and product information.
  • Ensure timely delivery of merchandise through consistent communication and follow-up with the vendor, distribution center and store locations.
  • Research and maintain information regarding price and specifications, from vendors, catalogs and the Internet for new and existing product.
  • Maintain show specials in the computer system adjusting discounts, pricing and terms.
  • Maintain replenishment system for standard merchandise on a weekly basis.
  • Communicate daily (via phone, email and Teams chat) with stores and other internal personnel in resolving issues regarding new product lines, special order capabilities, pricing, advertising and delivery of merchandise.
  • Other duties pertaining to the procurement of products, goods or services as assigned by area manager/director.


Requirements


Required Knowledge and Skills: Requires excellent written and oral communication skills along with strong analytical, organizational and computer skills. Must be very proficient with Excel with a working knowledge of 10 key and word processing; ability to manage heavy data entry duties.  


Required Experience: At least 2 years experience in an office, accounting, purchasing or data entry environment preferred, not required. Working knowledge of Microsoft Excel and/or other analytical spreadsheet tools, inventory management, pricing and review, and freight, is required.  


Required Education/Certification: High School Diploma or equivalent; Associates or Bachelor's degree in Business or related field; or equivalent experience preferred, not required. 


Other Requirements: Must be able to spend many hours a day working at a computer, walk, bend, stoop, kneel, reach, and lift up to 45 lbs (most items will be less 1-5 lb range).


This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. 


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