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Purchasing Admin Assistant Jobs (NOW HIRING)

Aston Carter

Purchasing Admin

Happy Valley, OR

$24/hr

Job Title: Purchasing Admin The Purchasing Coordinator provides administrative and operational ... Ensure purchasing documentation is complete and organized. * Assist with data entry and report ...

Belcan

Purchasing Admin

Graniteville, SC

$31 - $34/hr

Purchasing Admin Pay Rate: $31.00-34.00/hour Location: Graniteville, SC 29829 Area Code: 803 Shift ... * Assist in resolving purchase order, receipt, and invoice discrepancies to support accurate and ...

Aston Carter

Purchasing Admin

Portland, OR · On-site

$24/hr

Job Title: Purchasing Admin The Purchasing Coordinator provides administrative and operational ... Ensure purchasing documentation is complete and organized. * Assist with data entry and report ...

DH Pace

Purchasing Admin - Entry Level

Dallas, TX

DH Pace Company Inc. is seeking an organized and detail-oriented Entry Level Purchasing Admin to ... Maintain accurate purchasing records and documentation. * Assist with processing purchase orders ...

DH Pace

Purchasing Admin - Entry Level

Coppell, TX

DH Pace Company Inc. is seeking an organized and detail-oriented Entry Level Purchasing Admin to ... Maintain accurate purchasing records and documentation. * Assist with processing purchase orders ...

DH Pace

Purchasing Admin - Entry Level

Dallas, TX · On-site

DH Pace Company Inc. is seeking an organized and detail-oriented Entry Level Purchasing Admin to ... Maintain accurate purchasing records and documentation. * Assist with processing purchase orders ...

DH Pace

Purchasing Admin - Entry Level

Coppell, TX

DH Pace Company Inc. is seeking an organized and detail-oriented Entry Level Purchasing Admin to ... Maintain accurate purchasing records and documentation. * Assist with processing purchase orders ...

OmniCable

Purchasing Administrator

West Chester, PA · On-site

Purchasing Administrator | OmniCable Currently, we are looking for a Purchasing Administrator to ... Support data integrity initiatives by identifying and correcting master data issues. * Assist in ...

OmniCable

Purchasing Administrator

West Chester, PA · On-site

Job Requirements Purchasing Administrator | OmniCable Currently, we are looking for a Purchasing ... Support data integrity initiatives by identifying and correcting master data issues. * Assist in ...

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Purchasing Admin Assistant information

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How much do purchasing admin assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for purchasing admin assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $30,000 and $45,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with skills in procurement software can earn higher salaries.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
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Cities with the most Purchasing Admin Assistant job openings:

What states have the most Purchasing Admin Assistant jobs?

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Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,688 per year, or $21.5 per hour.

Purchasing Admin

Kalahari Resorts & Conventions

Woodford, VA • On-site

$22 - $24/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Kalahari Resorts rating

5.8

Company rating: 5.8 out of 10

Based on 96 frontline employees who took The Breakroom Quiz

66th of 108 rated hotels

Job description

Help Deliver the Kalahari Experience
At Kalahari Resorts & Conventions, we don't just create vacations-we craft unforgettable experiences. Home to America's Largest Indoor Waterparks, our African-inspired resorts offer world-class dining, luxurious spas, thrilling entertainment, and cutting-edge convention centers that redefine hospitality.
But we're more than a resort. As a family-owned company, our Promise is simple: Lead with Love. This means caring deeply for our guests, associates, and communities-treating people like family, giving back generously, and creating spaces where everyone feels valued.
Through our partnership with charity: water, we're also committed to bringing clean water to one million people in Africa.
Purchasing Administrator
Kalahari Resorts & Conventions is seeking a Purchasing Admin. In this role, you will be responsible for supporting procurement operations, inventory management, system administration, and vendor onboarding activities. You'll play a critical role in the successful implementation and ongoing maintenance of BirchStreet and IMS platforms, ensuring accurate setup of products, vendors, inventory locations, and purchasing data across the organization.
As part of our leadership team, you'll embody our Promise to Lead with Love-guiding, supporting, and inspiring associates while delivering extraordinary guest experiences. You'll play a vital behind-the-scenes role in ensuring resort departments have the products, systems, and resources they need to deliver exceptional guest experiences. By maintaining accurate procurement data, supporting inventory and vendor management, and streamlining purchasing processes, you'll help create an efficient operation that sets associates up for success every day.
*** Position starting as early as September. ***
Pay Rate - $22 - $24/Hr.
Key Responsibilities
  • Responsible for handling a wide range of raw fish and other ingredients.
  • Support inventory control and reporting, logistics coordination, usage analysis, and purchasing process improvements.
  • Administer and maintain BirchStreet procurement software.
  • Maintain accurate inventory, vendor, and product information across all systems.
  • Link products to approved vendors and maintain item master data.
  • Create, update, and maintain order sheets for departments and outlets.
  • Support ongoing BirchStreet and IMS implementation initiatives.
  • Assist with user training and system support for BirchStreet and IMS platforms.
  • Submit vendor documentation and support supplier onboarding processes.
  • Monitor open purchase orders and run purchasing and usage reports.
  • Assist with continuous improvement efforts related to procurement, inventory, logistics, and operational processes.

What We're Looking For
  • High School Diploma or GED required.
  • Must be highly organized, detail-oriented, capable of managing large volumes of data, and comfortable working with cross-functional teams, vendors, and operational departments in a fast-paced hospitality environment.
  • Must be Proficient in Microsoft Excel and related business applications.
  • Must have a basic understanding of purchasing, inventory management, and supply chain processes.
  • An Associate's or Bachelor's degree in Business, Supply Chain, Hospitality, or related field preferred.
  • Previous purchasing, inventory control, procurement, warehouse, or food and beverage experience preferred.
  • Hospitality, resort, hotel, restaurant, or distribution experience strongly preferred.
  • Experience with BirchStreet or similar procurement software preferred.
  • Experience supporting system implementations is a plus.

Preferred Experience
  • Experience in a pre-opening hospitality or resort environment.
  • Willingness to assist with hands-on inventory, receiving, warehouse, and operational support activities when needed.
  • Strong customer service mindset with a focus on supporting operational departments and building vendor relationships.

Physical Requirements
  • Ability to sit, stand, walk, and move throughout the property for extended periods.
  • Ability to work in warehouse, receiving, and office environments.
  • Ability to communicate effectively with associates, vendors, and management.
  • Ability to lift and move materials as needed within established safety guidelines.
  • Must be flexible to work weekends, holidays, and varied schedules when business needs require.

A Sampling of Our Benefits
Our team enjoys a comprehensive benefits package, including:
  • Career growth opportunities with promotion from within
  • 401(k) matching, paid time off, and holiday compensation
  • Health, dental, and vision coverage for full-time associates
  • Employee appreciation events, discounts, and perks at all resorts
  • Education assistance programs to help advance your career

Be Part of Something Extraordinary
At Kalahari, we believe the best leaders Lead with Love-because love builds trust, inspires growth, and creates experiences that last a lifetime. That's why we're proud to be recognized by Forbes as one of America's Best Midsize Employers, America's Best Employers for Women, and by USA TODAY as the #1 Best Indoor Water Park.
Here, careers thrive, innovation is encouraged, and every day brings new opportunities to create meaningful moments. Whether you're delivering guest service, crafting memorable meals, or leading a team, your work makes a real impact.
| Wisconsin Dells, WI | Sandusky, OH | Pocono Manor, PA | Round Rock, TX | Spotsylvania County, VA |
Kalahari Resorts & Conventions is an Equal Opportunity Employer.

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