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Purchasing Admin Assistant Jobs in New York (NOW HIRING)

Jconnect Infotech Inc

ADMIN ASSISTANT II

Parsippany, NJ · On-site

$18 - $24.50/hr

Urgent Hiring for Admin Assistant II in Parsippany, NJ 07054 JOB TITLE : ADMIN ASSISTANT II ... along with purchase requisition and invoicing Manage Purchase Orders including creating and ...

Urban Pathways, Inc.

Admin Assistant

Manhattan, NY · On-site

$17 - $21.60/hr

Job Summary Reporting to the Program Director, the Administrative Assistant performs clerical ... Ensures accountability in the purchasing of supplies and keeps expenditures within budgetary ...

Urban Pathways, Inc.

Admin Assistant

Bronx, NY · On-site

$17 - $20.60/hr

Job Summary Reporting to the Program Director, the Administrative Assistant performs clerical ... Ensures accountability in the purchasing of supplies and keeps expenditures within budgetary ...

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Construction Estimating + Project Admin Assistant - PT or FT

Yonkers, NY · On-site

Estimating + Project Administrator/Assistant Responsibilities in fast paced contracting office to include but not limited to: - bid preparation - purchasing - data management - submittals - project ...

Lincoln Tech

Business Office Admin

Westbury, NY · On-site

$18.75 - $25.75/hr

Responsibilities of a Business Office Admin * Assist the Director of Administrative Services on ... Maintain accurate purchasing records for school bookstore * Verify and inventory all books/tools ...

ICL

Admin Assistant-14551401

Brooklyn, NY · On-site

$19 - $25.50/hr

The Program Assistant is responsible for managing medical records, operating and coordinating the ... Responsible for Purchase Order management: monitors the inventory of program and office supplies ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in New York?

For Purchasing Admin Assistant jobs in New York, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in New York look for?

The top searched job categories for Purchasing Admin Assistant jobs in New York are:

What cities in New York are hiring for Purchasing Admin Assistant jobs?

Cities in New York with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in New York as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Receptionist/Admin Assistant

PERSON CENTERED CARE SERVICES INC

Staten Island, NY • On-site

$16.75 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Job description

Why Join Our Team

Person-Centered Care Services is a not-for-profit organization that creates social change within communities by supporting people with disabilities on their journey to self-identity and acceptance.  We are more than just a workplace – we are a community built on our core values:

sUpport Our responsibility as human beings are to support ourselves and one another.

eQuity  To participate in community is to have active citizenship. To be a participating citizen, one must have opportunities that are equitable, which accommodate the differences all human beings have.

aCCeptance One of the most vital components of having a quality of life is love. It is okay to tell someone you love them; more importantly, it is okay to show them. To accept another for who they are and what makes them human can be a most validating experience; it is self-empowering.

Benefits of Joining Our Team
  • Health Coverage: Medical, Vision, Dental, and Life Insurance for employees working 30+ hours/week.
  • Telehealth Services: Employer-paid access for all employees, regardless of hours.
  • Voluntary Benefits: Including Accident, Disability, Legal, Identity Protection, and Pet Insurance.
  • 403B Retirement Plan: Secure your financial future.
  • PTO & Holidays: Generous time off, including your birthday!
  • Employee Perks: Discounts on wireless plans, entertainment, dining, travel, and more.
  • Financial Support: Bi-weekly stipends for eligible cellphone and transportation expenses.
  • Education & Development: Tuition reimbursement and career advancement programs.
  • Wellness Support: Access to the Employee Assistance Program.
  • Referral Program: Earn rewards by promoting our inclusive workplace.
Position Overview:
The Receptionist/Admin Assistant will perform administrative tasks and services to support effective and efficient operations throughout the agency.
 
Key Responsibilities:
 
Front Desk Management
Answering and directing incoming calls promptly and professionally, ensuring all inquiries are addressed or routed appropriately. They greet and assist visitors, creating a positive firstimpression for anyone entering the office. Additionally, they oversee guest management and keep track of scheduled appointments to ensure the front desk operates smoothly and efficiently.
 
 Administrative Support
This role involves supporting special projects and tasks, including purchasing, event coordination, clerical organization, and other related duties. The Receptionist/Admin Assistant handles essential agency-wide tasks, such as check distribution, mail management, and posting communications as needed. They also assist Human Resources by updating employee information, managing compliance reporting, documenting communications, and supporting other administrative projects. Tracking document signatures and ensuring timely reporting are also key aspects of this responsibility.
 
Facility Oversight
The Receptionist/Admin Assistant ensures the building operates safely and efficiently by opening and/or closing the facility as needed. They monitor cleanliness in communal areas, including the lobby, kitchen, and bathrooms, addressing or reporting any maintenance or cleanliness issues promptly to maintain a welcoming environment.
 
Program and Task Monitoring
This position involves implementing and monitoring new programs and tasks as needed, ensuring that these initiatives are executed effectively. The Receptionist/Admin Assistant also ensures workloads are completed promptly, meeting deadlines and providing proper communication or follow-up when necessary to maintain smooth operations.
 
Technology and Resource Tracking
In collaboration with HR and team members, the Receptionist/Admin Assistant helps track and maintain the agency's inventory of technology and resources. They ensure all tools and equipment are accounted for and managed efficiently to support the organization’s operational needs.
 
 Communication and Reporting
The Receptionist/Admin Assistant promptly communicates and escalates issues that require attention, ensuring proper follow-up and resolution. They assist with reporting and compliance tracking, contributing to the overall success of organizational operations by maintaining accurate records and delivering timely updates.

 Other Duties

The Receptionist/Admin Assistant performs any additional assignments deemed necessary by the Supervisor to support the agency's evolving needs and priorities.

Job Skills
  • Communication and Collaboration: Communicates effectively with peers and supervisors by sharing clear, concise updates and information. Supports teamwork by actively listening and contributing ideas in a collaborative manner.
  • Decision-making and Problem-Solving: Identifies and resolves basic issues using established guidelines. Seeks advice for more complex challenges.
  • Adaptability and Flexibility: Adapts to shifting tasks and priorities as directed by supervisors. Maintains productivity in a dynamic work environment.
  • Organizational Effectiveness: Supports operational efficiency by following established processes and maintaining accurate records.
  • Quality of Service: Performs tasks with precision and care, ensuring individuals with IDD receive reliable respectful and person-centered support.
 
 

Minimum Qualifications:

Age Requirement: Minimum age of 18.

Experience: Prior experience with administrative job duties preferred.

Educational Qualification: High School Diploma or GED required

Flexibility: General Flexibility

Drivers Status: Valid Driver’s License, required.

Physical Demands: The nature of tasks may vary based on the individuals being supported. This may include assisting with toileting and hygiene, which could involve lifting. Reasonable accommodations will be considered to enable individuals with disabilities to fulfill essential job functions.

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