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Insurance Admin Assistant Jobs in New York (NOW HIRING)

Virtual Managers

Admin Assistant

New York, NY

$19.75 - $26.50/hr

May assist with preparing necessary documentation such as spreadsheets, cover letters, etc ... A basic understanding of brokerage or insurance company environment preferred. Prior understanding ...

Virtual Managers

Admin Assistant

New York, NY · On-site

$19.75 - $26.50/hr

May assist with preparing necessary documentation such as spreadsheets, cover letters, etc ... A basic understanding of brokerage or insurance company environment preferred. Prior understanding ...

6AM City

Admin Assistant Position

Manhattan, NY · On-site

$19.75 - $26.75/hr

Pool Tech is seeking a dependable and customer-focused Admin Assistant to join our team. In this ... Health, Dental and Vision Insurance. Annual company trips/outings. Ability to commute/relocate:

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Insurance Admin Assistant information

What is an insurance admin assistant?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are the key skills and qualifications needed to thrive as an insurance admin assistant?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What are some typical challenges faced by an insurance admin assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.

What are popular job titles related to Insurance Admin Assistant jobs in New York?

For Insurance Admin Assistant jobs in New York, the most frequently searched job titles are:

What job categories do people searching Insurance Admin Assistant jobs in New York look for?

The top searched job categories for Insurance Admin Assistant jobs in New York are:

What cities in New York are hiring for Insurance Admin Assistant jobs?

Cities in New York with the most Insurance Admin Assistant job openings:

Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, and 5% Contract. Highlights an 86% Physical, 1% Hybrid, and 13% Remote job distribution.

Receptionist/Admin Assistant

Staten Island, NY

PERSON CENTERED CARE SERVICES INC
See more jobs at PERSON CENTERED CARE SERVICES INCexternal

$16.75 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

Why Join Our Team

Person-Centered Care Services is a not-for-profit organization that creates social change within communities by supporting people with disabilities on their journey to self-identity and acceptance.  We are more than just a workplace – we are a community built on our core values:

sUpport Our responsibility as human beings are to support ourselves and one another.

eQuity  To participate in community is to have active citizenship. To be a participating citizen, one must have opportunities that are equitable, which accommodate the differences all human beings have.

aCCeptance One of the most vital components of having a quality of life is love. It is okay to tell someone you love them; more importantly, it is okay to show them. To accept another for who they are and what makes them human can be a most validating experience; it is self-empowering.

Benefits of Joining Our Team
  • Health Coverage: Medical, Vision, Dental, and Life Insurance for employees working 30+ hours/week.
  • Telehealth Services: Employer-paid access for all employees, regardless of hours.
  • Voluntary Benefits: Including Accident, Disability, Legal, Identity Protection, and Pet Insurance.
  • 403B Retirement Plan: Secure your financial future.
  • PTO & Holidays: Generous time off, including your birthday!
  • Employee Perks: Discounts on wireless plans, entertainment, dining, travel, and more.
  • Financial Support: Bi-weekly stipends for eligible cellphone and transportation expenses.
  • Education & Development: Tuition reimbursement and career advancement programs.
  • Wellness Support: Access to the Employee Assistance Program.
  • Referral Program: Earn rewards by promoting our inclusive workplace.
Position Overview:
The Receptionist/Admin Assistant will perform administrative tasks and services to support effective and efficient operations throughout the agency.
 
Key Responsibilities:
 
Front Desk Management
Answering and directing incoming calls promptly and professionally, ensuring all inquiries are addressed or routed appropriately. They greet and assist visitors, creating a positive firstimpression for anyone entering the office. Additionally, they oversee guest management and keep track of scheduled appointments to ensure the front desk operates smoothly and efficiently.
 
 Administrative Support
This role involves supporting special projects and tasks, including purchasing, event coordination, clerical organization, and other related duties. The Receptionist/Admin Assistant handles essential agency-wide tasks, such as check distribution, mail management, and posting communications as needed. They also assist Human Resources by updating employee information, managing compliance reporting, documenting communications, and supporting other administrative projects. Tracking document signatures and ensuring timely reporting are also key aspects of this responsibility.
 
Facility Oversight
The Receptionist/Admin Assistant ensures the building operates safely and efficiently by opening and/or closing the facility as needed. They monitor cleanliness in communal areas, including the lobby, kitchen, and bathrooms, addressing or reporting any maintenance or cleanliness issues promptly to maintain a welcoming environment.
 
Program and Task Monitoring
This position involves implementing and monitoring new programs and tasks as needed, ensuring that these initiatives are executed effectively. The Receptionist/Admin Assistant also ensures workloads are completed promptly, meeting deadlines and providing proper communication or follow-up when necessary to maintain smooth operations.
 
Technology and Resource Tracking
In collaboration with HR and team members, the Receptionist/Admin Assistant helps track and maintain the agency's inventory of technology and resources. They ensure all tools and equipment are accounted for and managed efficiently to support the organization’s operational needs.
 
 Communication and Reporting
The Receptionist/Admin Assistant promptly communicates and escalates issues that require attention, ensuring proper follow-up and resolution. They assist with reporting and compliance tracking, contributing to the overall success of organizational operations by maintaining accurate records and delivering timely updates.

 Other Duties

The Receptionist/Admin Assistant performs any additional assignments deemed necessary by the Supervisor to support the agency's evolving needs and priorities.

Job Skills
  • Communication and Collaboration: Communicates effectively with peers and supervisors by sharing clear, concise updates and information. Supports teamwork by actively listening and contributing ideas in a collaborative manner.
  • Decision-making and Problem-Solving: Identifies and resolves basic issues using established guidelines. Seeks advice for more complex challenges.
  • Adaptability and Flexibility: Adapts to shifting tasks and priorities as directed by supervisors. Maintains productivity in a dynamic work environment.
  • Organizational Effectiveness: Supports operational efficiency by following established processes and maintaining accurate records.
  • Quality of Service: Performs tasks with precision and care, ensuring individuals with IDD receive reliable respectful and person-centered support.
 
 

Minimum Qualifications:

Age Requirement: Minimum age of 18.

Experience: Prior experience with administrative job duties preferred.

Educational Qualification: High School Diploma or GED required

Flexibility: General Flexibility

Drivers Status: Valid Driver’s License, required.

Physical Demands: The nature of tasks may vary based on the individuals being supported. This may include assisting with toileting and hygiene, which could involve lifting. Reasonable accommodations will be considered to enable individuals with disabilities to fulfill essential job functions.

Reasonable Accommodation: Person Centered Care Services is committed to providing reasonable accommodations to qualified applicants with disabilities throughout the hiring process. If you need an accommodation to complete an application, participate in an interview, or otherwise take part in the hiring process, please let us know. To request an accommodation, contact Human Resources at HR@pccsny.org. We will work with you promptly and confidentially to identify an appropriate accommodation.

Person Centered Care Services (PCCS) is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, or current employment status. PCCS values diverse experiences, including with regard to educational background and justice system involvement. Justice impacted folks who embrace our values of suPPort, eQuity and aCCeptance are encouraged to apply, PCCS prides ourselves in leading the way on implementing fair Chance forward hiring. We depend on a diverse staff to carry out our mission.

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