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Purchasing Admin Assistant Jobs in Illinois (NOW HIRING)

Abbott

Admin Assistant II

Chicago, IL · On-site

$22.50 - $45/hr

Administrative Assistant II Abbott is a global healthcare leader that helps people live more fully ... Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate ...

Abbott

Admin Assistant II

Chicago, IL · On-site

$22.50 - $45/hr

Administrative Assistant II Abbott is a global healthcare leader that helps people live more fully ... Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate ...

Abbott

Admin Assistant II

North Chicago, IL

$22.50 - $45/hr

Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate ... Some college preferred. * 1 year of previous admin experience or equivalent. * Operates with ...

Abbott

Admin Assistant II

North Chicago, IL

$22.50 - $45/hr

Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate ... Some college preferred. * 1 year of previous admin experience or equivalent. * Operates with ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking ... Stock Purchase Plan (ESPP) * Flexible spending account (Healthcare & Dependent care) Health ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking ... Stock Purchase Plan (ESPP) * Flexible spending account (Healthcare & Dependent care) Health ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking ... Stock Purchase Plan (ESPP) * Flexible spending account (Healthcare & Dependent care) Health ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking ... Stock Purchase Plan (ESPP) * Flexible spending account (Healthcare & Dependent care) Health ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking ... Stock Purchase Plan (ESPP) * Flexible spending account (Healthcare & Dependent care) Health ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking ... Stock Purchase Plan (ESPP) * Flexible spending account (Healthcare & Dependent care) Health ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking ... Stock Purchase Plan (ESPP) * Flexible spending account (Healthcare & Dependent care) Health ...

Northern Trust

Senior Admin Assistant

Chicago, IL · On-site

$52K - $79K/yr

Processes invoices, expense reports, purchase requests, and office supply orders. Assists with ... assistant, coordinator, or business support experience * Experience supporting multiple ...

Northern Trust

Senior Admin Assistant

Chicago, IL · On-site

$52K - $79K/yr

Processes invoices, expense reports, purchase requests, and office supply orders. Assists with ... assistant, coordinator, or business support experience * Experience supporting multiple ...

Northern Trust

Senior Admin Assistant

Chicago, IL · On-site

$52K - $79K/yr

Processes invoices, expense reports, purchase requests, and office supply orders. Assists with ... assistant, coordinator, or business support experience * Experience supporting multiple ...

Kelly Services

Administrative Assistant

Lockport, IL

$29.57/hr

What's a typical day as Admin Assistant II? You'll be: * Coordinating in-person and teleconference events for up to 200 attendees, including logistics, catering, purchases, and audio/visual support.

New

M/I Homes

Purchasing Agent

Chicago, IL · On-site

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Illinois?

For Purchasing Admin Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Illinois look for?

The top searched job categories for Purchasing Admin Assistant jobs in Illinois are:

What cities in Illinois are hiring for Purchasing Admin Assistant jobs?

Cities in Illinois with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Assistant II

Abbott

Chicago, IL • On-site

$22.50 - $45/hr

Full-time

Medical, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Abbott rating

7.8

Company rating: 7.8 out of 10

Based on 138 frontline employees who took The Breakroom Quiz

170th of 545 rated manufacturers

Job description

Administrative Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You'll also have access to:

  • Career development with an international company where you can grow the career you dream of.
  • An excellent retirement savings plan with high employer contribution
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Lake Bluff, IL location in the CHR Corporate Human Resources. This is an onsite position.

As the administrative assistant II, you will provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide backup support to higher-level management as needed.

What You'll Work On

Responsibilities include all administrative functions of the department:

  • Answering phones.
  • Calendar management.
  • Scheduling travel.
  • Managing correspondence and scheduling couriers.
  • Processing expense reports.
  • Meeting/event planning.
  • Creating or modifying business documents.
  • Preparing presentations from source materials.
  • Handling teleconference and BlackBerry setups.
  • Acting as a liaison for remote access issues.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Orders business cards and stationery.
  • Uses basic to intermediate software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office setups and on-boarding.
  • May train/coordinate work for new administrative assistants

Required Qualifications

  • High School diploma or equivalent. Some college preferred.
  • 1 year of previous admin experience or equivalent.
  • Operates with general instruction and some supervision.
  • Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Preferred Qualifications

  • Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required. Microsoft Power Apps knowledge preferred.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

The base pay for this position is $22.50 – $45.00 per hour. In specific locations, the pay range may vary from the range posted.

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