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Purchasing Admin Assistant Jobs in Illinois (NOW HIRING)

M/I Homes

Purchasing Agent

Chicago, IL · On-site

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

M/I Homes Inc.

Purchasing Agent

Chicago, IL · On-site

$75 - $95/hr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

M/I Homes

Purchasing Agent

Chicago, IL · On-site

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

M/I Homes

Purchasing Agent

Chicago, IL · On-site

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

Addison Group

Procurement Admin

Willowbrook, IL · On-site

$45K - $55K/yr

Coordinate the creation, tracking, and maintenance of purchase orders throughout the procurement ... Research inventory discrepancies and assist with resolving data inconsistencies. * Review invoices ...

Onni Group

Assistant Project Manager

Chicago, IL · On-site

$100 - $140/hr

Negotiate, close and manage cost-effective subcontract and material purchases* Developing, tracking ... Complete required tendering process and oversee contract administrator;* Assist in the overall ...

Onni Group

Assistant Project Manager

Chicago, IL · On-site

$100K - $140K/yr

Negotiate, close and manage cost-effective subcontract and material purchases * Developing ... Complete required tendering process and oversee contract administrator; * Assist in the overall ...

SPIDER ELECTRONICS INC

Be Seen First

Part Time Office Assistant

Plainfield, IL · On-site

$16.75 - $21.75/hr

Part-Time Office Administrator Position Summary We are seeking a reliable, organized, and detail ... Previous experience with freight forwarding, shipping, purchasing, or accounting is a plus. * Zoho ...

SPIDER ELECTRONICS INC

Be Seen First

Part Time Office Assistant

Plainfield, IL · On-site

$16.75 - $21.75/hr

Part-Time Office Administrator Position Summary We are seeking a reliable, organized, and detail ... Previous experience with freight forwarding, shipping, purchasing, or accounting is a plus. * Zoho ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Illinois?

For Purchasing Admin Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Illinois look for?

The top searched job categories for Purchasing Admin Assistant jobs in Illinois are:

What cities in Illinois are hiring for Purchasing Admin Assistant jobs?

Cities in Illinois with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Purchasing Agent

M/I Homes

Chicago, IL • On-site

$75K - $95K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted yesterday

Job description

M/I Homes has been building new homes of outstanding quality and superior design for 50 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving's drive to always "treat the customer right," we have fulfilled the dreams of over 170,000 homeowners and grown to become one of the nation's leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Ft. Myers/Naples, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.

Job Summary:

This position manages subcontractor pricing, negotiations, contracts, and relationships within the assigned division.

Salary range: $75k - $95k per year. This position is exempt and is not eligible for overtime pay for all hours worked in a workweek over 40.

 This position is eligible for an annual bonus at the discretion of management, based upon considerations that include the division's and candidate's overall performance.

Duties and Responsibilities:

  • Manage negotiation and execution of contracts for the purchase of all materials and labor for homebuilding operations.
  • Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer contracts and control budgets.
  • Full accountability for total floor plan brick and mortar costs and strategic supply chain activities among assigned subcontractors.
  • Full accountability for trade partner relationship management including labor assignment, and service and quality standards.
  • Manage and maintain cost and sales price data for community standards and option offerings.
  • Manage and maintain community specification lists.
  • Key involvement with Sales & Design Staff.
  • Key involvement with On-Site Construction & Warranty Staff.
  • Works with other staff in the Purchasing Department.
  • Compiles, verifies, calculates, and distributes hard costs for additional homebuilding activities including costs for permits, driveways, public walks, and other lot conditions in order to provide accurate housing budgets (area figures).
  • Manage key purchasing initiatives within the division (i.e. special projects as assigned).
  • Oversee vendor training and new contractor onboarding.
  • Assist the Purchasing Manager and Director of Purchasing with researching and implementing new products, construction processes and/or services.
  • Ensures closed loop interdepartmental communication and issue resolution including reporting.
  • Other miscellaneous duties and responsibilities as assigned.

Requirements

Minimum Education/Experience/Knowledge:

  • Bachelor's degree in Business or Construction Management or equivalent experience.
  • Minimum of 2 years of experience in purchasing and/or estimating, developing accurate construction estimates, and negotiating material and labor contracts.
  • Experience with JD Edwards Oracle, and BuildPro/SupplyPro software preferred.
  • Experience with Microsoft Office applications (Excel, Outlook, SharePoint) required.

Work Conditions:

Office environment with occasional travel to job sites in the Chicagoland area.

This is not a remote work position.

Benefits

M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more.

We are committed to attracting, developing, and retaining talent that reflects the customers we serve and the communities where we live and work.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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