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Purchasing Admin Assistant Jobs in Chicago, IL (NOW HIRING)

Northern Trust

Senior Admin Assistant

Chicago, IL · On-site

$52K - $79K/yr

Processes invoices, expense reports, purchase requests, and office supply orders. Assists with ... assistant, coordinator, or business support experience * Experience supporting multiple ...

Northern Trust

Senior Admin Assistant

Chicago, IL · On-site

$52K - $79K/yr

Processes invoices, expense reports, purchase requests, and office supply orders. Assists with ... assistant, coordinator, or business support experience * Experience supporting multiple ...

Northern Trust

Senior Admin Assistant

Chicago, IL

$52K - $79K/yr

Processes invoices, expense reports, purchase requests, and office supply orders. Assists with ... assistant, coordinator, or business support experience * Experience supporting multiple ...

Associated

Procurement Administrator

Hanover Park, IL · On-site

$22 - $25/hr

Procurement Administrator - Hanover Park, IL (Hybrid) Why Join Us? * Make a visible impact by ... support purchasing decisions. * Assist in maintaining approved vendor lists and vendor contact ...

M/I Homes

Purchasing Agent

Chicago, IL · On-site

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

M/I Homes

Purchasing Agent

Chicago, IL

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

M/I Homes

Purchasing Agent

Chicago, IL · On-site

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

Addison Group

Procurement Admin

Willowbrook, IL · On-site

$45K - $55K/yr

Coordinate the creation, tracking, and maintenance of purchase orders throughout the procurement ... Research inventory discrepancies and assist with resolving data inconsistencies. * Review invoices ...

Onni Group

Assistant Project Manager

Chicago, IL · On-site

$100K - $140K/yr

Negotiate, close and manage cost-effective subcontract and material purchases * Developing ... Complete required tendering process and oversee contract administrator; * Assist in the overall ...

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Purchasing Admin Assistant information

See Chicago, IL salary details

$13

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$31

How much do purchasing admin assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for purchasing admin assistant in Chicago, IL is $22.13, according to ZipRecruiter salary data. Most workers in this role earn between $18.80 and $24.28 per hour, depending on experience, location, and employer.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Chicago, IL?

For Purchasing Admin Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Chicago, IL look for?

The top searched job categories for Purchasing Admin Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Purchasing Admin Assistant jobs?

Cities near Chicago, IL with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you

Parts Purchasing Administrator

TransChicago Truck Group

Elmhurst, IL • On-site

$22 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot.
We're searching for a Parts Administrator for our Purchasing team who will be responsible for sourcing and securing parts for our internal inventory utilizing all available channels. This person will expedite stock orders and transfer requests, communicate order status with internal teams, and identify cross-references and substitutions when needed. They will also ensure accurate data updates in the DMS to support real-time inventory visibility and efficient parts operations. This role will be fully onsite at our Corporate Warehouse in Elmhurst.
 
Essential Functions & Responsibilities:
  • Process stock parts orders for warehouses at all locations, based on sales metrics, stock levels, and available manufacturer & industry data (e.g., RIMpro)
  • Create Stock transfers from Warehouse to branches as needed, based on available metrics, stock levels, and available data
  • Generate, review, and submit daily stock and customer orders per schedule and communicate with branches on issues, ETA, additional charges, etc.
  • Review all stock backorders, revising as necessary – Communicate with vendor cancelations/ship dates/ETAs
  • Review/approve orders in manufacturer inventory and ordering system (RIMpro)
  • Assist with yearly Physical Inventory Process
  • Communicate internally on order status updates through request and tracking systems
  • Provide back-up to Inventory team as needed.
  • Balance Freightliner invoices and communicate discrepancies to branch managers
  • Monitor and verify validity of any POs in Procede (ERP/DMS system) with purchase lines that can be posted per vendor website/tracking/status/adjustments
  • Verify accurate pricing/pack QTYs/ship addresses when placing orders and editing info in ERP/DMS system as appropriate
  • Monitor and respond to Parts Admin inbox
  • Other duties as assigned

Education and/or required experience:
  • High school diploma or GED or equivalent required; Bachelor’s degree preferred
  • Minimum 2 years of purchasing experience
  • Must be detail oriented
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office including Excel, Word and Outlook
Compensation & Benefits:
  • Compensation: $22-25/hr. Hourly rate will be determined based on experience, competencies, certifications and education.
  • Benefits:
    • Medical Insurance
    • Vision Insurance
    • Dental Insurance
    • Life and AD&D Insurance
    • Disability Insurance
    • Flexible Spending Account (FSA)
    • 401(k) with company match
    • Paid Time Off (PTO)
    • Paid Sick Time
    • Paid Holidays
    • Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance
TransChicago Truck Group is committed to a diverse and inclusive workplace. TransChicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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