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Purchasing Admin Assistant Jobs in Chicago, IL (NOW HIRING)

Liquid Environmental Solutions

Admin Assistant

Chicago, IL · On-site

$20 - $29/hr

Administrative Assistant All City Environmental Services, a Liquid Environmental Solutions company ... Create purchase orders for supplies, services, and disposal. * Process invoices accurately and in a ...

Abbott

Executive Admin Assistant

Chicago, IL · On-site

$22.50 - $45/hr

Abbott Administrative Assistant Abbott is a global healthcare leader that helps people live more ... Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate ...

Abbott

Executive Admin Assistant

Chicago, IL · On-site

$22.50 - $45/hr

Abbott Administrative Assistant Abbott is a global healthcare leader that helps people live more ... Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate ...

Abbott

Executive Admin Assistant

North Chicago, IL · On-site

Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate ... May train/coordinate work for new administrative assistants. * Responsible for implementing and ...

Abbott

Executive Admin Assistant

Chicago, IL · On-site

$22.50 - $45/hr

Abbott Administrative Assistant Abbott is a global healthcare leader that helps people live more ... Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate ...

Associated

Procurement Administrator

Hanover Park, IL · On-site

$22 - $25/hr

Procurement Administrator - Hanover Park, IL (Hybrid) Why Join Us? * Make a visible impact by ... support purchasing decisions. * Assist in maintaining approved vendor lists and vendor contact ...

Pernix Group, Inc.

Procurement Assistant

Lombard, IL

$19.75 - $24.75/hr

Generate purchase orders in Purchase Order system (ViewPoint) and log Purchase Orders into Material ... Must have a minimum of 1-3 years of solid admin/assistance experience, preferably in the ...

Pernix Group, Inc.

Procurement Assistant

Lombard, IL · On-site

$19.75 - $24.75/hr

Generate purchase orders in Purchase Order system (ViewPoint) and log Purchase Orders into Material ... Must have a minimum of 1-3 years of solid admin/assistance experience, preferably in the ...

M/I Homes

Purchasing Agent

Chicago, IL · On-site

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

M/I Homes

Purchasing Agent

Chicago, IL

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

M/I Homes

Purchasing Agent

Chicago, IL · On-site

$75K - $95K/yr

Prepare bid packages, collect pricing, negotiate contracts, maintain scopes of work, administer ... Oversee vendor training and new contractor onboarding. * Assist the Purchasing Manager and Director ...

Addison Group

Procurement Admin

Willowbrook, IL · On-site

$45K - $55K/yr

Coordinate the creation, tracking, and maintenance of purchase orders throughout the procurement ... Research inventory discrepancies and assist with resolving data inconsistencies. * Review invoices ...

Addison Group

Procurement Admin

Willowbrook, IL · On-site

$45K - $55K/yr

Coordinate the creation, tracking, and maintenance of purchase orders throughout the procurement ... Research inventory discrepancies and assist with resolving data inconsistencies. * Review invoices ...

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Purchasing Admin Assistant information

See Chicago, IL salary details

$13

$22

$31

How much do purchasing admin assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for purchasing admin assistant in Chicago, IL is $22.13, according to ZipRecruiter salary data. Most workers in this role earn between $18.80 and $24.28 per hour, depending on experience, location, and employer.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $30,000 and $45,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with skills in procurement software can earn higher salaries.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Chicago, IL? For Purchasing Admin Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Chicago, IL look for? The top searched job categories for Purchasing Admin Assistant jobs in Chicago, IL are:
Purchasing Admin Assistant jobs near you

Admin Assistant

Liquid Environmental Solutions

Chicago, IL • On-site

$20 - $29/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Liquid Environmental Solutions rating

7.5

Company rating: 7.5 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

23rd of 90 rated recycling and waste

Job description

Administrative Assistant
All City Environmental Services, a Liquid Environmental Solutions company, is seeking an Administrative Assistant to join our team in Chicago.
This role is ideal for someone who is highly organized, detail-oriented, customer-focused, and comfortable supporting daily office operations, service documentation, billing, scheduling support, customer communication, and administrative follow-through in a busy service-based environment.
Location: All City Plumbing & Environmental Services
Schedule: Monday through Friday, 7:00 AM - 4:30 PM
Compensation: between $20 and $29/hr depending on experience and qualifications
Pay: Weekly pay with available overtime
Job Type: Full-time, in person
Essential Duties and Responsibilities
  • Prepare daily route summaries and manifests for the FST team before on-duty time.
  • Review and approve daily work orders in the Transportation Supervisor Portal and any customer-specific portals as required.
  • Review daily FST paperwork, including service location profiles, work completion forms, and manifests for completeness.
  • Ensure customer signatures are captured where required.
  • Properly scan, file, and organize paperwork for billing submittal.
  • Manage paperwork submittal for remote locations as required.
  • Verify customer check-in/check-out where required for services.
  • Post daily work orders and billing for the industrial segment.
  • Create credit memos as needed to correct billing errors.
  • Create and submit CRM change requests for required account updates.
  • Maintain waste hauling and disposal permits.
  • Maintain adequate inventory of supplies to support the team, including PPE, tools, equipment, office supplies, and manifests.
  • Create purchase orders for supplies, services, and disposal.
  • Process invoices accurately and in a timely manner.
  • Maintain data, reports, records, and administrative tracking as required.
  • Answer incoming phone calls and emails while supporting the customer service process.
  • Communicate professionally with customers, vendors, managers, and team members by phone and email.
  • Assist with scheduling support, customer follow-up, service coordination, and related administrative tasks as needed.
  • Support proposal, estimate, quote, and service documentation preparation as needed.
  • Use company systems, portals, CRM tools, and field-service software as required to support work orders, customer accounts, scheduling, billing, and service documentation.
  • Compose professional office and company-wide communications.
  • Provide excellent customer service and communicate courteously and professionally with fellow team members, management, clients, and vendors.
  • Work cooperatively with managers and peers across multiple departments and locations.
  • Maintain accurate and complete paper and electronic filing systems.
  • Provide guidance and assistance to personnel with office and administrative needs.
  • Conduct research as needed on behalf of customers, auditors, regulatory agencies, and management.
  • Accept COD payments and process them correctly when needed.
  • Assist management with special projects, reporting, research, customer account updates, and operational follow-up.
  • Lead by example in abiding by all regulations, policies, work procedures, and instructions.
  • Demonstrate cooperation with all safety rules and use all appropriate safety equipment.
  • Perform other administrative and operational support duties as assigned.
Minimum Knowledge, Skills, and Ability Requirements
  • Team player with a positive, professional attitude.
  • Strong organizational skills and attention to detail.
  • Ability to meet deadlines and maintain poise under pressure.
  • Ability to manage multiple tasks, priorities, and follow-up items throughout the day.
  • Excellent written and verbal communication skills.
  • Ability to interact professionally with all levels of management, employees, customers, and vendors.
  • Analytical mindset with the ability to review documents, reports, work orders, and data for accuracy.
  • Proficient in Microsoft Excel and Word.
  • Strong attention to detail when checking for incorrect data and comparing work orders to reports.
  • Ability to work independently while also supporting a team environment.
  • Professional appearance and demeanor.
  • Ability to work in general office conditions.
  • Ability to perform light lifting and bending when needed.
Education and Experience Requirements
  • High school diploma or equivalent required.
  • Two or more years of experience in general office functions required.
  • Previous experience in a billing, administrative support, customer service, or operations support role strongly preferred.
Preferred Qualifications
  • Previous experience in a billing role.
  • Experience with scheduling service appointments, coordinating technician calendars, dispatch support, or customer follow-up.
  • Experience preparing, editing, sending, or tracking customer proposals, estimates, quotes, or service documentation.
  • Experience using ServiceTitan or similar field-service management software.
  • Experience using CRM systems, customer portals, dispatch systems, billing platforms, or work order management tools.
  • Experience communicating with customers by phone and email regarding scheduling, service questions, paperwork, billing items, and follow-up needs.
  • Experience supporting office operations through data entry, document management, customer coordination, vendor communication, and administrative follow-through.
  • Prior administrative experience in plumbing, environmental services, construction, HVAC, industrial services, field services, logistics, or a related service-based business.
  • Experience supporting managers with special projects, reporting, research, customer account updates, or operational follow-up.
  • Experience with Microsoft Outlook, Access, PowerPoint, and advanced Excel functions preferred.
Benefits
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Referral program
  • Retirement plan
  • Vision insurance
Equal Opportunity Employer
Liquid Environmental Solutions is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, protected veteran status, disability, or any other legally protected status.
Equal Opportunity Employer/M/F/Disability/Veteran
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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