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Purchasing Admin Assistant Jobs in Chicago, IL (NOW HIRING)

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Admin for Alarm Company

Lisle, IL · On-site

$17.75 - $24/hr

Smart Home Integration Opportunity Admin for Security/Alarm company Essential Job Duties Answer the ... purchasing, technical trades, and customer service. If you're seeking to make an impact from the ...

Prosource Wholesale

Admin for Alarm Company

Lisle, IL · On-site

$17.75 - $24/hr

Smart Home Integration Opportunity Admin for Security/Alarm company Essential Job Duties Answer the ... purchasing, technical trades, and customer service. If you're seeking to make an impact from the ...

Prosource Wholesale

Admin for Alarm Company

Lisle, IL · On-site

$17.75 - $24/hr

Smart Home Integration Opportunity Admin for Security/Alarm company Essential Job Duties Answer the ... purchasing, technical trades, and customer service. If you're seeking to make an impact from the ...

Aston Carter

Billing Administrator

Naperville, IL

Perform general administrative duties for the branch office and assist with seasonal transitions in ... Experience with invoice processing, purchase orders, work orders, and data entry. * Customer ...

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Showing results 21-40

All JobsPurchasing Admin JobsPurchasing Admin Assistant JobsPurchasing Admin Assistant Jobs in Chicago, IL

Purchasing Admin Assistant information

See Chicago, IL salary details

$13

$22

$31

How much do purchasing admin assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for purchasing admin assistant in Chicago, IL is $22.13, according to ZipRecruiter salary data. Most workers in this role earn between $18.80 and $24.28 per hour, depending on experience, location, and employer.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Chicago, IL?

For Purchasing Admin Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Chicago, IL look for?

The top searched job categories for Purchasing Admin Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Purchasing Admin Assistant jobs?

Cities near Chicago, IL with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you

Substitute Administrative Assistant

Country Club Hills School District 160

Country Club Hills, IL • On-site

$165/day

Full-time

Re-posted 18 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
3/18/2026
Location:
DISTRICT
TITLE: Substitute Administrative Assistant/District
QUALIFICATIONS:
1. High School diploma or general education degree (GED)
2. Ability to operate personal computer, peripherals, and technology tools preferred
3. Three to five years related experience and/or training
4. Exceptional communication skills
REPORTS TO: Administrator Assigned
PERFORMANCE RESPONSIBILITIES:
1. Serves as a liaison between schools and the district for accounting purposes.
2. Types of correspondence include letters, memos, purchase orders, check requests, and forms.
3. Makes and receives telephone calls, takes messages, and routes calls.
4. Prepares, distributes, and files records, reports, correspondence, mailings, etc., related to district/building functions.
5. Serves as confidential secretary to the administrator assigned.
6. Operates standard office equipment.
7. Performs other related duties as assigned.
TERMS OF EMPLOYMENT:
Salary and work year are determined by the Board of Education.
EVALUATION:
Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Support Services Personnel.
$165 per day

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