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Purchasing Admin Assistant Jobs in Alabama (NOW HIRING)

Imperial Dade

Purchasing Assistant

Birmingham, AL · On-site

$17.75 - $23/hr

Imperial Dade has a Purchasing Assistant role available in Birmingham, AL! Join our strong and ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

The Elyton

Food & Beverage Admin

Birmingham, AL

$16 - $18/hr

Beverage Admin! The Food amp; Beverage Administrative Assistant supports the daily administrative ... * Assist leadership in analyzing food and beverage costs and identifying trends. Purchasing amp;

Vantage Recruiting

Office Administrator

Mobile, AL

$14.75 - $20.25/hr

Purchasing & Office Support * Order office supplies, paper products, snacks, beverages, and ... Human Resources Administration * Assist with employment applications for walk-in applicants.

i3

Sr. Subcontracts Administrator

Huntsville, AL

... Purchasing System Review (CPSR) requirements, and applicable regulatory standards. * Conduct ... Coordinate subcontractor data calls, develop and issue compliant RFP packages, and assist in ...

Hoar

Construction Field Office Admin

Birmingham, AL · On-site

$16.75 - $23.25/hr

Manage and process invoices, pay applications, and purchase orders with supporting documents as ... Communicate with trade partners and vendors to obtain and update account information. * Assist in ...

AptarGroup, Inc.

Finance Administrator

Auburn, AL · On-site

Receive and process purchase orders received from Customers in SAP system. * Complete verification ... Provide production, quality and shipping with necessary order details to assist in planning ...

Aptar Group

Finance Administrator

Auburn, AL · On-site

Receive and process purchase orders received from Customers in SAP system. Complete verification of ... Provide production, quality and shipping with necessary order details to assist in planning ...

Hoar

Construction Field Office Admin

Birmingham, AL

$16.75 - $23.25/hr

Manage and process invoices, pay applications, and purchase orders with supporting documents as ... Communicate with trade partners and vendors to obtain and update account information. * Assist in ...

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Purchasing Admin Assistant information

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing administrator make?

The average salary for a purchasing administrator typically ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in procurement software and negotiation are often valued in this role.

What does a purchasing administrative assistant do?

A purchasing administrative assistant supports the procurement process by preparing purchase orders, maintaining supplier records, and tracking deliveries. They often use office software and procurement systems to ensure timely and accurate purchasing activities, assisting the purchasing or procurement team in daily operations.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

How much does a purchasing assistant earn?

A purchasing assistant typically earns between $30,000 and $50,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants or those in senior positions can earn higher salaries. Skills in procurement software and negotiation can also influence compensation.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals, with salaries exceeding $70,000 annually in some regions. Specialized skills, such as proficiency in project management tools or industry-specific knowledge, can also lead to higher compensation.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Alabama? For Purchasing Admin Assistant jobs in Alabama, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Alabama look for? The top searched job categories for Purchasing Admin Assistant jobs in Alabama are:
What cities in Alabama are hiring for Purchasing Admin Assistant jobs? Cities in Alabama with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Alabama as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.
Purchasing Assistant

Purchasing Assistant

Imperial Dade

Birmingham, AL • On-site

$17.75 - $23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Imperial Dade rating

7.0

Company rating: 7.0 out of 10

Based on 57 frontline employees who took The Breakroom Quiz

230th of 399 rated retail wholesalers

Job description

Imperial Brady is a leading North American distributor and solutions provider for cleaning and facility care, foodservice, and packaging. With more than 13,000 employees and a broad supply chain network, we deliver national scale with local expertise. Built on strong customer relationships and deep industry knowledge, we go beyond distribution-delivering Supplies + Support through expertise, service, and a commitment to making every customer touchpoint a plus.
**All correspondence will come directly from Imperial Dade and not a personal email address.**
Imperial Dade has a Purchasing Assistant role available in Birmingham, AL! Join our strong and continuously evolving Purchasing group, helping to continue to grow our business. Imperial Dade is a great place to take that next step if you are eager for your next opportunity.
The Purchasing Assistant is responsible for accurately and efficiently documenting all vendor purchase order confirmations. This individual will work closely with the Replenishment Analysts, Product Specialists, and Vendors to ensure all purchase orders match the vendor confirmations.
Your schedule will be Monday-Friday, 8:00 AM to 4:30 PM
You will:
  • Review and process all purchase order (PO) acknowledgments from the vendors
  • Place orders with vendors and review confirmations against the PO for discrepancies
  • Update the PO in the system with confirmation information
  • Manage the unconfirmed PO reporting and reach out to vendors as needed
  • Proof and enter the Receiving department data.
  • Run and prepare reports.
  • Manage item information and other inventory-related data.

You have:
  • A bachelor's degree or equivalent experience is preferred
  • 1 year of buying and inventory/supply chain experience required
  • Experience in inventory/supply chain or customer service-related preferred
  • Strong communication skills and a collaborative face-to-face approach
  • Strong problem-solving, organizational skills, and attention to detail
  • Proficiency in Microsoft Excel

We offer a dynamic environment for our more than 13,000 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits (medical, dental, vision), a 401(k) program with company match, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team.
Imperial Brady is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors.
Our company is a Fair Chance employer, committed to providing opportunities for qualified individuals with past justice system involvement. We believe in assessing candidates based on their skills and experience. A conditional offer of employment will be contingent upon the successful completion of a background check, consistent with applicable federal, state, and local laws.
MASSACHUSETTS APPLICANTS:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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