ZipRecruiter

Log In

1

Purchasing Admin Assistant Jobs in Alabama (NOW HIRING)

Tuskegee University

Position Information Position Title Purchasing Card Administrator Status Full Time Job Summary ... Investigate questionable transactions and coordinate corrective actions when necessary. Assist ...

Imperial Dade

Purchasing Assistant

Birmingham, AL · On-site

$17.75 - $23/hr

Imperial Dade has a Purchasing Assistant role available in Birmingham, AL! Join our strong and ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Earle Law Firm

Legal Admin/ Runner

Birmingham, AL · On-site

A Law Firm Legal Admin/Runner provides courier, filing, and general office support for attorneys ... purchasing supplies, and making bank deposits. * Assist attorneys, paralegals, and legal assistants ...

Earle Law Firm

Legal Admin/ Runner

Birmingham, AL · On-site

A Law Firm Legal Admin/Runner provides courier, filing, and general office support for attorneys ... purchasing supplies, and making bank deposits. * Assist attorneys, paralegals, and legal assistants ...

Earle Law Firm

Legal Admin/ Runner

Birmingham, AL · On-site

A Law Firm Legal Admin/Runner provides courier, filing, and general office support for attorneys ... purchasing supplies, and making bank deposits. * Assist attorneys, paralegals, and legal assistants ...

The Elyton

Food & Beverage Admin

Birmingham, AL · On-site

$16 - $18/hr

Beverage Admin! The Food amp; Beverage Administrative Assistant supports the daily administrative ... * Assist leadership in analyzing food and beverage costs and identifying trends. Purchasing amp;

Rogers Group

Customer Service Representative/Admin

Tanner, AL · On-site

$15 - $20.50/hr

Enter requisitions for purchase orders * Process incoming invoices from vendors * Promote team ... the division * Assist in processing paperwork for corporate accounting systems such as accounts ...

Hoar

Construction Field Office Admin

Birmingham, AL · On-site

$16.75 - $23.25/hr

Manage and process invoices, pay applications, and purchase orders with supporting documents as ... Communicate with trade partners and vendors to obtain and update account information. * Assist in ...

Hoar

Construction Field Office Admin

Birmingham, AL · On-site

$16.75 - $23.25/hr

Manage and process invoices, pay applications, and purchase orders with supporting documents as ... Communicate with trade partners and vendors to obtain and update account information. * Assist in ...

US Brick

Plant Administrator

Bessemer, AL · On-site

$16.25 - $22.50/hr

Purchasing * Inventory Management * Shipping & Receiving * Data Entry * QA/QC * Serve as the ... * Assist employees with routine payroll, benefits, and HR system questions, partnering with ...

next page

Showing results 1-20

All JobsPurchasing Admin JobsPurchasing Admin Assistant JobsPurchasing Admin Assistant Jobs in Alabama

Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Alabama?

For Purchasing Admin Assistant jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Alabama look for?

The top searched job categories for Purchasing Admin Assistant jobs in Alabama are:

What cities in Alabama are hiring for Purchasing Admin Assistant jobs?

Cities in Alabama with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Purchasing Card Administrator

On-site

Tuskegee University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Tuskegee Universityexternal

Full-time

Posted 11 days ago

Job description

Position Details
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Position Title
Purchasing Card Administrator
Status
Full Time
Job Summary
Manage the University's comprehensive Purchasing Card Program, including administration, oversight, compliance, and program enhancements. Serve as the primary liaison with the University's banking institution and maintain required program documentation.
  • Develop, implement, and maintain University purchasing card policies, procedures, guidelines, and internal controls.

Supervise the Purchasing Card Coordinator and provide direction, training, and performance oversight to assigned staff.
  • Ensure proper issuance, maintenance, suspension, cancellation, and reconciliation of purchasing cards. Review and approve purchasing card applications, account updates, credit limit increases, and other program changes.
  • Monitor purchasing card activity to ensure compliance with university policies and identify potential misuse, fraud, or unauthorized transactions.

Coordinate internal reviews, audits, and compliance assessments related to purchasing card activity. Prepare executive-level reports, spending analyses, trend analyses, and recommendations for university leadership.
  • Lead the development and delivery of purchasing card training programs for cardholders, approvers, and campus departments.
  • Maintain oversight of Merchant Category Code (MCC) restrictions and recommend adjustments based on university needs.
  • Collaborate with Procurement, Budget, Finance, Internal Audit, and external auditors to support compliance and operational effectiveness.

Recommend strategic improvements to strengthen purchasing card processes, efficiency, and risk management.
Essential Job Duties
Administer all aspects of the University Purchasing Card Program.
Review and approve requests for new cards, card replacements, account changes, and credit limit adjustments.
  • Monitor monthly purchasing card activity, spending patterns, and compliance reports.
  • Ensure timely reconciliation of purchasing card transactions and resolution of outstanding issues. Manage documentation requirements, including receipts, approvals, missing receipt affidavits, and supporting documentation.

Establish procedures to reduce purchasing card risks and strengthen internal controls.
Maintain records of cardholder agreements, training certifications, and program activities. Investigate questionable transactions and coordinate corrective actions when necessary.
Assist departments with purchasing card questions, policy interpretation, and compliance requirements.
  • Develop dashboards, reports, and presentations regarding purchasing card utilization and program performance.
  • Maintain knowledge of procurement regulations, audit standards, and best practices related to

purchasing card programs.
  • Perform other duties as assigned.

Qualifications (Education, Experience and Specialized Training)
• Bachelor's degree in business administration, Accounting, Finance, Public Administration, or a related field.
• Minimum of two (2) years of experience in procurement, accounting, finance, purchasing, or a related administrative field.
• Experience with Purchasing Card administration, travel reimbursement, or procurement operations preferred.
• Experience working within a higher education environment is preferred.
• Experience administering a university or organizational purchasing card program is preferred
• Experience using banking platforms, EFPs, procurement systems, and audit processes.
• Proficient in Microsoft Office Suite.
• Supervisory experience managing staff or coordinating departmental operations.
Physical Demands
Skills and Attributes
Strong leadership and supervisory skills.
Excellent written and verbal communication skills.
  • Ability to interpret policies, procedures, and financial regulations.
  • Strong analytical and problem-solving abilities.
  • Ability to analyze purchasing trends and financial data.
  • Knowledge of procurement practices and internal control procedures. Ability to manage multiple priorities and meet deadlines.
  • Strong attention to detail and organizational skills.

Ability to work collaboratively with university leadership, faculty, staff, and external partners. Proficiency with Microsoft Office Suite and financial/procurement systems
Posting Detail Information
Posting Number
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
Sometimes
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
08/20/2026
Close Date
11/30/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
  • Tuskegee University employment application
  • Cover Letter
  • Resume/CV
  • Recommendation letters
  • Copies of unofficial transcripts.
  • Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/3816

Apply