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Administrators Assistant Jobs in Alabama (NOW HIRING)

Tuskegee University

$16.50 - $22.50/hr

Schedule and arrange appointments and meetings for Extension Administrators, Assistant Administrators, and other Extension personnel as assigned. * Coordinate travel arrangements for Extension ...

Mindlance

Admin Assistant/Receptionist

Huntsville, AL · On-site

$15.75 - $19.75/hr

Will need someone that can be flexible and work around the needs for the site. 2-3 years in a similar role Admin Assistant/Receptionist: Job Duties: General office support to include: ordering of ...

Golden SVCS, LLC

ADMIN ASSISTANT - ALABAMA

Birmingham, AL

$16.75 - $22.75/hr

... Assistant. This position provides administrative support to the staff and office of the Protective Force. In addition to administrative support, the selectee will administer the Protective Force ...

Golden SVCS, LLC

ADMIN ASSISTANT - ALABAMA

Birmingham, AL

$16.75 - $22.75/hr

... Assistant. This position provides administrative support to the staff and office of the Protective Force. In addition to administrative support, the selectee will administer the Protective Force ...

Golden Svcs

ADMIN ASSISTANT - ALABAMA

Birmingham, AL · On-site

$16.75 - $22.75/hr

... Assistant. This position provides administrative support to the staff and office of the Protective Force. In addition to administrative support, the selectee will administer the Protective Force ...

Creature

Construction Admin Assistant

Birmingham, AL · On-site

$17.75 - $22.75/hr

Construction Administrative Assistant Location: Birmingham, AL Department: Project Management / Construction Operations Reports to: Senior Project Manager Employment Type: Full-time, salaried ...

Creature

Construction Admin Assistant

Birmingham, AL · On-site

$17.75 - $22.75/hr

Construction Administrative Assistant Location: Birmingham, AL Department: Project Management / Construction Operations Reports to: Senior Project Manager Employment Type: Full-time, salaried ...

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All JobsAdministrators JobsAdministrators Assistant JobsAdministrators Assistant Jobs in Alabama

Administrators Assistant information

What does an administration assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

What is the role of an administration assistant?

An administrative assistant provides support to an organization by handling tasks such as managing correspondence, scheduling appointments, organizing files, and preparing reports. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are some common challenges faced by an Administrator's Assistant and how can they be addressed?

Administrator's Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can make prioritizing work a challenge. Staying organized and using digital tools like calendars and task management apps can help manage competing deadlines. Additionally, clear communication with supervisors and team members is key to addressing shifting priorities and ensuring expectations are met. Being proactive in seeking clarification and support when needed can also help reduce stress and improve workflow.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is important. Excellent communication, multitasking abilities, and a proactive attitude help you stand out in this role. These skills ensure smooth office operations, effective support for team members, and efficient handling of administrative tasks.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What do assistant administrators do?

Assistant administrators support the main administrator by handling tasks such as managing schedules, organizing files, preparing reports, and communicating with staff or clients. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth operations.

What does an Administrator's Assistant do?

An Administrator's Assistant supports office operations by performing a variety of administrative and clerical tasks. These responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with data entry or reports. They may also be tasked with answering phones, greeting visitors, and coordinating meetings. Their role is essential for ensuring the office runs smoothly and efficiently.
What are popular job titles related to Administrators Assistant jobs in Alabama? For Administrators Assistant jobs in Alabama, the most frequently searched job titles are:
What job categories do people searching Administrators Assistant jobs in Alabama look for? The top searched job categories for Administrators Assistant jobs in Alabama are:
What cities in Alabama are hiring for Administrators Assistant jobs? Cities in Alabama with the most Administrators Assistant job openings:
Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Alabama as of July 2026, with employment types broken down into 82% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.
Administrative Assistant I,II,III for Cooperative Extension Programs

Administrative Assistant I,II,III for Cooperative Extension Programs

Tuskegee University

On-site

$16.50 - $22.50/hr

Full-time

Posted 18 days ago

Job description

Position Details
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Position Title
Administrative Assistant I,II,III for Cooperative Extension Programs
Status
Full Time
Job Summary
Provides administrative and clerical support to Cooperative Extension Programs (TUCEP) leadership, including the Extension Administrator, Assistant Administrators, and other Extension personnel. This position supports daily office operations through receptionist duties, scheduling, correspondence preparation, recordkeeping, travel documentation support, county report processing, supply ordering, and conference registration assistance. The Administrative Assistant ensures efficient administrative workflow, accurate record maintenance, and timely distribution of Extension materials in alignment with university policies and Extension program operations.
Essential Job Duties
  • Serve as receptionist for the Extension office, providing professional customer service and support to visitors, staff, and stakeholders.
  • Type, prepare, and process reports and other administrative documents as requested by Extension leadership.
  • Compose, type, and disseminate correspondence, reports, and official materials as required.
  • Maintain organized files and records related to Extension programs, operations, and administrative functions.
  • Assist with processing county travel reports, reimbursements, and vouchers for payment in accordance with university and program requirements.
  • Maintain knowledge of Extension general operations and university policies and procedures to ensure compliance and proper administrative support.
  • Schedule and arrange appointments and meetings for Extension Administrators, Assistant Administrators, and other Extension personnel as assigned.
  • Coordinate travel arrangements for Extension leadership and personnel, including reservations, lodging, and itinerary support.
  • Order, distribute, and track supplies and equipment for Extension personnel, ensuring timely delivery and proper documentation.
  • Receive, route, and process county reports and other materials to appropriate personnel, ensuring timely submission and distribution.
  • Track and trace backorders for supplies and equipment ordered and provide updates as needed.
  • Maintain county personnel leave records and administrative tracking documentation.
  • Serve as a member of the registration team for Extension conferences, workshops, seminars, trainings, and program events.

Administrative Assistant l, Cooperative Extension Programs
  • Perform duties under general supervision
  • Emphasis on clerical support, customer service, filing, and routine documentation o Limited independent decision-making o Provide routine receptionist and front office support.
  • Assist with filing, typing, copying, scanning, and preparing basic correspondence.
  • Support travel and voucher processing by organizing documentation for review.

Administrative Assistant Il, Cooperative Extension Programs
  • Coordinate office processes and supports Extension reporting workflows.
  • Increased responsibility for document preparation, scheduling, and tracking.
  • Independently prepare and process correspondence, reports, and program documentation.
  • Coordinate appointment scheduling and meeting logistics for multiple Extension personnel.
  • Maintain accurate filing systems and tracking logs for county reporting and administrative documentation.
  • Support travel documentation processing and ensures accuracy of submitted materials.
  • Assist with tracking supplies, back orders, and distribution records.
  • Support county leave tracking documentation and ensures proper record maintenance.

Administrative Assistant Ill, Cooperative Extension Programs
  • Oversee office workflow and administrative coordination for Extension operations o Serves as lead support staff and resources for other administrative personnel.
  • Oversee daily administrative workflow to ensure timely processing of Extension documentation and county reporting materials.
  • Serve as a lead point of contact for county offices regarding reporting submissions, travel documentation, and administrative coordination.
  • Review administrative documentation for accuracy prior to submission, including travel reports, vouchers, and official correspondence.
  • Coordinate ordering, inventory, and distribution processes for Extension supplies and equipment.
  • Provide support in training or mentoring Administrative Assistant I staff, student workers, or temporary personnel.
  • Ensure consistency in filing systems, leave tracking documentation, and compliance with university policies.
  • Provide advanced administrative coordination for Extension conferences, workshops, trainings, and registration processes.

Qualifications (Education, Experience and Specialized Training)
Administrative Assistant l, Cooperative Extension Programs
  • High School Diploma or GED required (Associate's preferred)
  • 0-2 years of clerical, office support, or administrative experience
  • Basic proficiency in Microsoft Word, Excel, and Outlook

Administrative Assistant Il, Cooperative Extension Programs
  • Associate's Degree required (Bachelor's preferred)
  • 2-5 years of progressively responsible administrative support experience.

Administrative Assistant Ill, Cooperative Extension Programs
  • Bachelor's Degree required (Master's preferred)
  • 5+ years of senior administrative support or office management experience.
  • Proven ability to work independently, manage sensitive information, and coordinate complex administrative processes.

Physical Demands
Skills and Attributes
  • Knowledge of general office procedures, administrative support functions, and receptionist/front desk operations.
  • Knowledge of Cooperative Extension program operations and the ability to support administrative functions related to county reporting, program documentation, and general Extension activities.
  • Knowledge of university policies, procedures, and basic recordkeeping requirements.
  • Skill in preparing, typing, proofreading, and formatting correspondence, reports, and other administrative documents with accuracy.
  • Skill in maintaining organized filing systems (electronic and hard-copy) and managing confidential records.
  • Skill in scheduling appointments, coordinating meetings, and managing calendars for administrators and staff.
  • Ability to process travel documentation, county travel reports, and vouchers for payment in accordance with institutional guidelines.
  • Ability to order, track, distribute, and trace supplies and equipment, including monitoring back orders and maintaining inventory records.
  • Ability to receive, route, and distribute county reports and materials to appropriate personnel in a timely manner.
  • Ability to maintain county personnel leave records and administrative tracking logs with accuracy and confidentiality.
  • Strong communication and customer service skills to interact professionally with faculty, staff, county personnel, and external stakeholders.
  • Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced office environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment (printers, scanners, copiers).
  • Ability to work independently, exercise sound judgment, and maintain professionalism and confidentiality when handling sensitive information.

Posting Detail Information
Posting Number
s1008
Will this position required travel?
yes
Will this position required night, weekend, and after hour work?
yes
Will this positon be supported using grants or contract funding?
yes
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
04/10/2026
Close Date
07/31/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
  • Tuskegee University employment application
  • Cover Letter
  • Resume/CV
  • Recommendation letters
  • Copies of unofficial transcripts.
  • Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/3670

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