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Purchasing Admin Assistant Jobs in Alabama (NOW HIRING)

Comfortsystemsusa

Project Administrator

Birmingham, AL

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... * Assist with project closeout documentation and administrative requirements * Coordinate with ... Vehicle discount purchase programs Disclaimer: The above statements are intended to describe the ...

Comfortsystemsusa

Project Administrator

Birmingham, AL

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... * Assist with project closeout documentation and administrative requirements * Coordinate with ... Vehicle discount purchase programs Disclaimer: The above statements are intended to describe the ...

Comfort Systems USA

Project Administrator

Birmingham, AL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... * Assist with project closeout documentation and administrative requirements * Coordinate with ... Vehicle discount purchase programs Disclaimer: The above statements are intended to describe the ...

UAB NOVA RENT

BUSINESS OFFICER II

Birmingham, AL · On-site

$63K - $80K/yr

May interact with administrators and assist with interdepartmental collaborations. * May handle ... Provide guidance on major equipment purchases and bid laws * Provide timely reports to departmental ...

Kratos Defense

Buyer II (local only)

Birmingham, AL

Administer purchase orders to ensure supplier on-time delivery and compliance with order terms ... Generate procurement, Small Business utilization and compliance related reports as needed. * Assist ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $30,000 and $45,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with skills in procurement software can earn higher salaries.

What are popular job titles related to Purchasing Admin Assistant jobs in Alabama?

For Purchasing Admin Assistant jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Alabama look for?

The top searched job categories for Purchasing Admin Assistant jobs in Alabama are:

What cities in Alabama are hiring for Purchasing Admin Assistant jobs?

Cities in Alabama with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

ACOM Executive Assistant

Southeast Alabama Medical Center

Dothan, AL • On-site

Other

Re-posted 17 days ago

Job description

Southeast. Always the right career direction.

Job Description Summary

The primary responsibility of the Executive Assistant is to provide comprehensive support to the division leader. This role also involves offering assistance to the chairs, faculty, and staff of divisions within ACOM. Serving as the initial point of contact for the ACOM, the Executive Assistant engages with diverse constituencies, including college/hospital administrators, external agencies, corporate executives, attorneys, vendors, staff, faculty, students, and visitors. In addition, this position acts as a resource on office policies and procedures. Reporting directly to the division leader, the successful candidate will operate independently, managing a broad spectrum of complex and confidential administrative and clerical support duties.

Job Description

  • The Executive Assistant reports to the division leader and has responsibility for, but not limited to, the following:

  • Reviews, assesses, routes, answers, monitors, and follows up on correspondence.

  • Regularly utilizes multiple technical applications, including word processing, spreadsheets, graphics, presentation software, electronic calendars, email, and others.

  • Manages complex calendars; arranges meetings, appointments, and travel; answers and routes phone calls; mail and emails; and maintains physical and electronic records.

  • Assists in report writing and record-keeping.

  • Supports the division leader in the preparation and editing of division reports and publications as needed.

  • Coordinates travel arrangements and assists in processing reimbursement requests.

  • Handles routine purchasing requests and maintains inventory of supplies for the division.

  • Schedules and coordinates meetings and facilities, prepares meeting minutes, distributes minutes to appropriate individuals.

  • Organizes major meetings, including sending calendar invitations, distributing materials, arranging refreshments, preparing name tags, and transcribing minutes.

  • Performs routine administrative duties, such as copying, printing, filing, etc.

  • Enhances professional growth and development through participation in educational programs, current literature, and workshops.

  • Performs other duties as assigned by the division leader.

  • Knowledge, Skills, and Abilities:

The candidate must possess excellent interpersonal, verbal, and communication skills; demonstrated experience providing complex administrative support in a high-profile environment with tact and diplomacy; proven office administration and customer service skills; have medium/advanced knowledge of Microsoft applications and a solid working understanding of office processes, related computer software, and electronic communication tools; demonstrated ability to complete multiple tasks/assignments and meet deadlines; exercise good judgment, be organized and very detail-oriented.

Shift

DayShift Details

First

FTE

1

Type

Regular

Join one of Forbes 500 best mid-sized employers in America.

Equal Employment Employer

Southeast Health is committed to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Southeast Health will provide reasonable accommodations for qualified individuals with disabilities.

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