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Purchasing Admin Assistant Jobs in Ontario (NOW HIRING)

ABL Employment

Purchasing Administrator

Rockwood, ON · On-site

CA$24 - CA$25/hr

Join their friendly, supportive team as Purchasing Administrator. Immediate Vacancy $24-$25/hour ... Office Admin: Answer incoming office calls, manage digital files, sort incoming mail, and assist ...

New

Clearway

Summary: The Procurement Administrator is responsible for supporting the procurement function ... assist in Contract negotiations, pricing, and terms with vendors and suppliers. * Manage purchase ...

Clearway

Summary: The Procurement Administrator is responsible for supporting the procurement function ... assist in Contract negotiations, pricing, and terms with vendors and suppliers. * Manage purchase ...

NSG Group

ADMIN ASST II CN FINANCE

Collingwood, ON

Purchasing / Account Payable * * A/P coordinator ( Problem Invoices, Non-PO approval ) * Purchase Requisition processing for General office * Distribute Canadian AP cheques * GR/IR management Human ...

City of Toronto

SENIOR PURCHASING ANALYST

Toronto, ON · On-site

CA$44.64 - CA$48.88/hr

Policy, Planning, Finance & Admin, PPF&A Financial Management * Work Location: METRO HALL, 55 John ... and assist in this interpretation. * Provides support and guidance to client divisions on ...

Next Plc

Best of luck! #Administrator #Assistant #Customer #Service #Retail #Shop #Associate #Colleague You ... purchased through NEXT) * 10% off most partner brands & up to 15% off Branded Beauty * 60% off a ...

Next Plc

Best of luck! #Administrator #Assistant #Customer #Service #Retail #Shop #Associate #Colleague You ... purchased through NEXT) * 10% off most partner brands & up to 15% off Branded Beauty * 60% off a ...

Honeycomb Mfg

Netsuite Admin

Whitby, ON

Job Summary The Office Administrator is responsible for ensuring the smooth and efficient operation ... * Assist with basic bookkeeping tasks such as invoicing, expense tracking, and purchase orders

Uottawa

Lead Purchasing Officer

Ottawa, ON · Hybrid

CA$76K - CA$96K/yr

Administer and manage all the steps to approve requisitions and purchase orders up to $100K for ... assist with procurement requirements. What you will bring: * Supply Chain Management Diploma ...

Associa

Site Administrative Assistant

Mississauga, ON · On-site

Issuing purchase orders - must be sent to Manager's Supervisor for approval * Clear out mail file and address any issue within the ability of the assist ant * Administer condominium client in ...

Rush Enterprises

Core Admin RTC CAN

London, ON · On-site

CA$55K - CA$65K/yr

Arrange purchase of cores with 60 - 90 days eligibility remaining in joint RUSH account 9701160 ... basis * Assist with monitoring, updating and correcting Dirty Core inventory for other RUSH ...

Rush Enterprises

Core Admin RTC CAN

London, ON · On-site

Arrange purchase of cores with 60 - 90 days eligibility remaining in joint RUSH account 9701160 ... basis * Assist with monitoring, updating and correcting Dirty Core inventory for other RUSH ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Ontario?

For Purchasing Admin Assistant jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Ontario look for?

The top searched job categories for Purchasing Admin Assistant jobs in Ontario are:

What cities in Ontario are hiring for Purchasing Admin Assistant jobs?

Cities in Ontario with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Ontario as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Purchasing Administrator

ABL Employment

Rockwood, ON • On-site

CA$24 - CA$25/hr

Full-time

Posted 2 days ago

New

Job description

Our client is a full-service electrical contractor 37 years in business! Join their friendly, supportive team as Purchasing Administrator. Immediate Vacancy $24-$25/hour Monday to Friday 8:30 am to 5 pm Temporary to cover a short term leave What you will be doing: Vendor Order Management: Issue purchase orders for electrical materials and tools using our network of existing, established business partners. Order Tracking: Follow up on open orders with current partners to ensure timely delivery and resolve any arrival discrepancies. Invoice Reconciliation: Verify supplier invoices against purchase orders and delivery slips before submitting them to accounts payable. General Office Admin: Answer incoming office calls, manage digital files, sort incoming mail, and assist with data entry. Team Support: Provide general administrative assistance to project managers and estimators as required. What you will bring: Experience: Minimum of 1-2 years in an office administration, procurement, or clerical support role. Industry Knowledge: Prior experience in a construction, trades, or electrical office environment is a strong asset but not required. Technical Skills: Proficiency with Microsoft Office tools (Word, Excel, Outlook) and a comfort learning basic inventory or billing software. Key Competencies: Strong relationship-building skills for working with long-term partners, excellent attention to detail, and a collaborative team attitude Please respond to this posting with a copy of your resume in Word or pdf. Note that other versions do not format well in the system. After submitting your resume, you will receive a reach out from our virtual recruiter. This reach out contains an important questionnaire that must be completed to highlight your skills for this position. We will contact qualified candidates for this role. AI (Artificial Intelligence) tools may be used at certain points of the pre-screening and selection process for this role. To learn more about ABL's AI policy, please visit www.ablemployment.com/how-abl-utilizes-automation-and-ai-technology/