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Purchasing Admin Assistant Jobs in Ontario (NOW HIRING)

Clearway

Summary: The Procurement Administrator is responsible for supporting the procurement function ... assist in Contract negotiations, pricing, and terms with vendors and suppliers. * Manage purchase ...

Clearway

Summary: The Procurement Administrator is responsible for supporting the procurement function ... assist in Contract negotiations, pricing, and terms with vendors and suppliers. * Manage purchase ...

NSG Group

ADMIN ASST II CN FINANCE

Collingwood, ON · On-site

Purchasing / Account Payable * * A/P coordinator ( Problem Invoices, Non-PO approval ) * Purchase Requisition processing for General office * Distribute Canadian AP cheques * GR/IR management Human ...

City of Toronto

SENIOR PURCHASING ANALYST

Toronto, ON

CA$44.64 - CA$48.88/hr

Policy, Planning, Finance & Admin, PPF&A Financial Management * Work Location: METRO HALL, 55 John ... and assist in this interpretation. * Provides support and guidance to client divisions on ...

Next Plc

Best of luck! #Administrator #Assistant #Customer #Service #Retail #Shop #Associate #Colleague You ... purchased through NEXT) * 10% off most partner brands & up to 15% off Branded Beauty * 60% off a ...

Next Plc

Best of luck! #Administrator #Assistant #Customer #Service #Retail #Shop #Associate #Colleague You ... purchased through NEXT) * 10% off most partner brands & up to 15% off Branded Beauty * 60% off a ...

Honeycomb Mfg

Netsuite Admin

Whitby, ON

Job Summary The Office Administrator is responsible for ensuring the smooth and efficient operation ... * Assist with basic bookkeeping tasks such as invoicing, expense tracking, and purchase orders

Associa

Site Administrative Assistant

Mississauga, ON · On-site

Issuing purchase orders - must be sent to Manager's Supervisor for approval * Clear out mail file and address any issue within the ability of the assist ant * Administer condominium client in ...

Rush Enterprises

Core Admin RTC CAN

London, ON · On-site

Arrange purchase of cores with 60 - 90 days eligibility remaining in joint RUSH account 9701160 ... basis * Assist with monitoring, updating and correcting Dirty Core inventory for other RUSH ...

Rush Enterprises

Core Admin RTC CAN

London, ON

Arrange purchase of cores with 60 - 90 days eligibility remaining in joint RUSH account 9701160 ... basis * Assist with monitoring, updating and correcting Dirty Core inventory for other RUSH ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Ontario?

For Purchasing Admin Assistant jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Ontario look for?

The top searched job categories for Purchasing Admin Assistant jobs in Ontario are:

What cities in Ontario are hiring for Purchasing Admin Assistant jobs?

Cities in Ontario with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Ontario as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Purchasing Administrator

Flynn Group of Companies

Mississauga, ON

CA$50K - CA$60K/yr

Full-time

Posted 20 days ago

Job description

At Flynn, it's not just a job, it's a career

Purchasing Administrator
Purchasing, Logistics, Equipment, Construction
Flynn Group of Companies
Mississauga, ON

What We Offer:

Competitive wages and benefits

In-house gym & cafeteria 

Great environment where our motto is "Flynn Family Winning Together"!

On-going career development courses and programs through our in-house Flynn University
A Day in the Life: 

Placing purchase orders for all Flynn branches across North America

Inventory management

Placing transfers in ERP system

Be the day to day go to for 'MRO' materials, safety, tools, and other materials

 

What You'll Bring:

1-3 years of purchasing experience is required

Previous experience in a construction environment or related field is considered an asset 

Display excellent interpersonal and communication skills, both written and verbal 

Ability to perform in a deadline-oriented environment, with strong attention to detail

Strong ability to prioritize workload and make decisions in a highly organized work environment

Proficiency in Microsoft Excel

Flynn's strong culture focuses the energies of employees on doing the right thing, for the benefit of the company, its customers, and themselves. The result has been 40+ years of success, and the next 40 looking even brighter. "The Flynn Way" is the way we do things at Flynn. It is not any one single thing, but rather a collection of behaviors and actions that are influenced by our collective values and beliefs. Values such as safety, honesty, integrity, and doing what we say are deeply ingrained in Flynn's culture.
#LI-DD1

$50,000 - $60,000 a year
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.
Disclosure: We use an AI-powered system to initially screen resumes.  However,  all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate's potential fit for a role they applied to.
This posting is for an existing vacancy within the organization.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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