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Purchasing Admin Assistant Jobs in Indiana (NOW HIRING)

koch

Purchasing Administrator

Evansville, IN · On-site

Purchasing Administrator R eports to: Purchasing Manager Class: Full -Time, Hourly, Full Benefit ... The successful candidate will assist in strategic procurement activities across multiple categories ...

OSI INDUSTRIES, LLC

Plant Admin Assistant

Tipton, IN

$17.25 - $23/hr

... purchasing responsibility, coordinating travel, financial tasks and scheduling and preparing for meetings. Job Responsibilities • Job is an individual contributor. • Job is an individual ...

New

Beacon Health System

Admin Assist Surgery MHO

South Bend, IN

$17.75 - $23.75/hr

Contacting various staff to obtain information or relay information regarding meetings or to resolve payroll, purchasing and computer related problems. * Coordinating efforts with Director to monitor ...

Beacon Health System

Admin Assist Surgery MHO

South Bend, IN · On-site

$17.75 - $23.75/hr

Contacting various staff to obtain information or relay information regarding meetings or to resolve payroll, purchasing and computer related problems. * Coordinating efforts with Director to monitor ...

Lennar

Sr Purchasing Manager

Carmel, IN · On-site

Prepare product specifications for each new community. * Assist Director of Purchasing to ... and Administrators * Able to accept constructive feedback * Team player Physical & Office/Site ...

Lennar Homes

Sr Purchasing Manager

Carmel, IN · On-site

Prepare product specifications for each new community. Assist Director of Purchasing to coordinate ... Administrators Able to accept constructive feedback Team player Physical & Office/Site Presence ...

Lennar

Sr Purchasing Manager

Carmel, IN · On-site

Prepare product specifications for each new community. * Assist Director of Purchasing to ... and Administrators * Able to accept constructive feedback * Team player Physical & Office/Site ...

Aston Carter

Purchasing Specialist

Greenfield, IN · On-site

$27 - $31/hr

Provide training, coaching, and ongoing development to team members as needed * Assist with the ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Aston Carter

Purchasing Specialist

Greenfield, IN

$27 - $31/hr

Provide training, coaching, and ongoing development to team members as needed * Assist with the ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

New

DHL

Administrative Assistant I

Whitestown, IN · On-site

$55K - $60K/yr

Admin Assistant I Shift: M-F: 8am-4pm Pay: Salary: $55,000-$60,000/yr In addition to the general ... Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.

DPDHL

Administrative Assistant I

Whitestown, IN · On-site

$55K - $60K/yr

Admin Assistant I Shift: M-F: 8am-4pm Pay: Salary: $55,000-$60,000/yr In addition to the general ... Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.

Aston Carter

Purchaser

Greenfield, IN · On-site

$27 - $31/hr

Job Title: Purchasing Specialist We are seeking four dedicated and detail-oriented Purchasing ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

DPDHL

Administrative Assistant I

Whitestown, IN · On-site

$55K - $60K/yr

Admin Assistant I Shift: M-F: 8am-4pm Pay: Salary: $55,000-$60,000/yr In addition to the general ... Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.

Aston Carter

Purchaser

Greenfield, IN

$27 - $31/hr

Job Title: Purchasing Specialist We are seeking four dedicated and detail-oriented Purchasing ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

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Purchasing Admin Assistant information

What are the 4 types of purchasing?

In purchasing roles such as a Purchasing Admin Assistant, the four main types of purchasing are routine purchasing for everyday items, strategic purchasing for long-term investments, emergency purchasing for urgent needs, and capital purchasing for large, expensive assets. Understanding these types helps in managing procurement processes effectively and ensuring the right procurement strategies are applied for different needs.

What is the meaning of purchase?

In the context of a Purchasing Admin Assistant role, a purchase refers to the act of acquiring goods or services for a company, typically involving processing orders, managing supplier relationships, and ensuring timely delivery. It is a key part of procurement and inventory management processes within the job. Familiarity with purchasing software and procurement procedures is often required.

What do you mean by purchasing?

Purchasing in the context of a Purchasing Admin Assistant refers to the process of acquiring goods or services needed by a company. It involves tasks such as sourcing suppliers, negotiating prices, and processing purchase orders using procurement systems. The role requires attention to detail and knowledge of supply chain procedures.

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What is purchasing called?

Purchasing is the process of acquiring goods or services for a company, often managed by a Purchasing Admin Assistant or procurement team. It involves activities such as supplier selection, order placement, and contract management to ensure the organization’s needs are met efficiently.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Indiana? For Purchasing Admin Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Indiana look for? The top searched job categories for Purchasing Admin Assistant jobs in Indiana are:
What cities in Indiana are hiring for Purchasing Admin Assistant jobs? Cities in Indiana with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Indiana as of June 2026, with employment types broken down into 99% Full Time, and 1% Part Time. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Purchasing Administrator

Koch Enterprises Family of Companies

Evansville, IN • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

South Western Communications
South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial customers. We utilize a consultative approach to conduct an in-depth needs analysis, enabling our customers to fulfill their mission critical processes. We continuously research and select only the best-in class product collection. We utilize these products to create an integrated solution with your goals and needs in mind, ensuring satisfaction and flawless integration. At SWC, we strive to exceed your expectations and invest the time and resources into every job because we care about our customers.
Title: Purchasing Administrator
Reports to: Purchasing Manager
Class: Full-Time, Hourly, Full Benefit Package
POSITION OVERVIEW: As a Purchasing Administrator you will be responsible for sourcing equipment, goods and services. The successful candidate will assist in strategic procurement activities across multiple categories of expenditure, search for better deals, and find more profitable suppliers. Responsibilities include, but are not limited to purchasing material, reviewing order acknowledgements, updating POs as needed, updating price lists, tracking deliveries, setting up and tracking box sales, and assisting with reporting.
KEY DUTIES INCLUDE BUT ARE NOT LIMITED TO:
  1. Purchasing of materials for jobs, box sales, service and consumables
  2. Working with vendors/suppliers for quality goods at competitive pricing.
  3. Working with warehouse personnel to use items from surplus stock when available
  4. Reviewing quantity and timing of deliveries
  5. Assisting in material returns and/or transfers
  6. Understanding of tax requirements
  7. Keeping price lists up to date and working with estimating
  8. Identifying discontinued equipment for archiving and sourcing equivalent replacements
  9. Maintaining delivery schedules with vendors
  10. Keeping superiors informed of progress and any backorder issues
  11. Maintaining all records of material flow (scanning, typing, copying, filing etc.)
  12. Maintaining current knowledge of Company and Company operations, policies, and organizations.

ACCOUNTABILITY: The Purchasing Administrator will be accountable to the Purchasing Manager. Secondary accountability will be to the other management team members, employees, and customers of the company.
TRAVEL: Some out-of-town travel may be required.
ADDITIONAL SKILLS AND ABILITIES:
  1. Excellent written and verbal communication skills.
  2. Experience as a Buyer or related field.
  3. Knowledge of inventory and supply chain management.
  4. Strong critical thinking and negotiation skills.
  5. Must be responsible, self-motivated, self-starter, personable and well-organized.
  6. Superior customer service skills to deal with both internal and external customers.
  7. Ability to manage multiple tasks simultaneously.
  8. Strong interpersonal skills; ability to work with diverse groups.
  9. Proficiency with Microsoft Suite and Smartsheet, Vista also preferred.
  10. Ability to demonstrate planning, organizing and implementing skills which allow the successful completion of a project by a specific due date.
  11. Must be able to effectively handle stressful situations.
  12. Must be able to read and effectively interpret general business documentation.
  13. Valid and current driver's license.

Education Requirements
  1. Minimum: Associate's degree in business management, Procurement or related field.
  2. Preferred: Bachelor's degree in supply chain management, Logistics or Business Management.

Physical, Mental and Environmental Requirements:
  1. Employees are required to stand, walk, climb, sit and use hands and fingers.
  2. Some light lifting of objects is required.
  3. Reaching, grasping, and carrying activities are also required.
  4. The noise level in the work environment is usually moderate.
  5. Although most work is performed inside, occasional outside activities are subject to seasonal temperature fluctuations.

This job description does not list all the duties of the job. You may be asked by supervisors or management to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.
Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.
Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.

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