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Purchasing Admin Assistant Jobs in Indiana (NOW HIRING)

Refreshed Tech

Executive Admin Assistant

Ashley, IN

$60K/yr

Executive Assistant (Sales amp; Operations Support) Department: Sales Reports to: CEO FLSA Status ... Purchasing Support * Create and manage new purchase orders (POs) aligned with procurement strategy

Refreshed Tech

Executive Admin Assistant

Ashley, IN · On-site

$60 - $90/hr

Create and manage new purchase orders (POs) aligned with procurement strategy * Coordinate with ... Support supplier communication and relationship management * Assist in monitoring inbound inventory ...

OSI Group

Plant Admin Assistant

Tipton, IN · On-site

$17.25 - $23/hr

... purchasing responsibility, coordinating travel, financial tasks and scheduling and preparing for meetings. Job Responsibilities • Job is an individual contributor. • Job is an individual ...

OSI Group

Plant Admin Assistant

Tipton, IN · On-site

$17.25 - $23/hr

... purchasing responsibility, coordinating travel, financial tasks and scheduling and preparing for meetings. Job Responsibilities • Job is an individual contributor. • Job is an individual ...

OSI INDUSTRIES, LLC

Plant Admin Assistant

Tipton, IN · On-site

$17.25 - $23/hr

Must be capable of coordinating the set-up of new vendors into SAP, create purchase orders (PO's) in SAP, receive against P.O.'s in SAP as requested. Financial acumen on reviewing financial data ...

Bloomington, IN

Purchasing Manager

Bloomington, IN · On-site +1

$78K - $90K/yr

... Assist departments in selecting the appropriate purchasing method for goods and services. Source ... Prepare and administer formal and informal bids, requests for proposals, and other solicitations in ...

CBS Service

Project Admin

South Bend, IN · On-site

$22 - $30/hr

... * Assist with procurement activities, including organizing lighting information, setting up ... purchasing. * Support project managers with administrative tasks, such as scheduling meetings ...

Volkswagen

Loaner Admin

Indianapolis, IN · On-site

$18 - $20/hr

Maintain accurate loaner logs, spreadsheets, and electronic records. * Assist with answering ... Employee Vehicle Purchase & Service Discounts About Tom Wood Group For more than 50 years, the Tom ...

BISHS RV INC

Sales Admin

Anderson, IN · On-site

$20/hr

Track deals from purchase to delivery to prevent delays or issues * Gather stips (stipulations) and ... Set up the customers with the fiancé team and assist when needed * Act as a delivery coordinator ...

Bish's RV

Sales Admin

Anderson, IN · On-site

$20/hr

Track deals from purchase to delivery to prevent delays or issues * Gather stips (stipulations) and ... Set up the customers with the fiancé team and assist when needed * Act as a delivery coordinator ...

Bish's RV

Sales Admin

Anderson, IN · On-site

$20/hr

Track deals from purchase to delivery to prevent delays or issues * Gather stips (stipulations) and ... Set up the customers with the fiancé team and assist when needed * Act as a delivery coordinator ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Indiana?

For Purchasing Admin Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Indiana look for?

The top searched job categories for Purchasing Admin Assistant jobs in Indiana are:

What cities in Indiana are hiring for Purchasing Admin Assistant jobs?

Cities in Indiana with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Indiana as of June 2026, with employment types broken down into 41% Full Time, 57% Part Time, and 2% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution.

Executive Admin Assistant

Refreshed Tech

Ashley, IN

$60K/yr

Full-time

Posted 28 days ago

Job description

“If you are a self directed, data driven problem solver that thrives in a fast paced environment where attention to details is a must, please keep reading!”

Job Title: Executive Assistant (Sales amp; Operations Support) Department: Sales

Reports to: CEO FLSA Status: Salary Exempt

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company Executive in driving daily business operations. This role plays a critical part in ensuring efficiency across sales, procurement, and account management workflows, supporting the full lifecycle from sales order creation through purchasing, fulfillment, and vendor/customer coordination of new accounts.

The ideal candidate is highly resourceful, anticipates needs, and can manage multiple priorities while maintaining a high level of accuracy and professionalism in a fast-paced environment.

Essential Duties, Functions and Responsibilities:

  • Prepare reports, presentations, and business communications

  • Track action items, priorities, and deadlines to ensure timely execution

  • Serve as a liaison between leadership, internal teams, vendors, and customers

  • Provide direct administrative support to the Company Executive including calendar management, meeting coordination, and travel arrangements

New Sales amp; Account Management Support

  • Assist with new sales order entry, tracking, and updates within ERP/CRM systems

  • Support quote preparation, pricing coordination, and customer communications

  • Maintain customer records, agreements, and documentation

  • Monitor order progress and proactively communicate status updates

  • Assist with issue resolution and customer follow-ups

Procurement amp; Purchasing Support

  • Create and manage new purchase orders (POs) aligned with procurement strategy

  • Coordinate with vendors on pricing, availability, and delivery timelines

  • Track procurement lifecycle from PO issuance through receipt and reconciliation

  • Support supplier communication and relationship management

  • Assist in monitoring inbound inventory and delivery schedules

Order Lifecycle amp; Operations Coordination

  • Support full transaction lifecycle:
    New Sales Order → Purchase Order → Shipment → Invoice → Payment → Returns/RMA

  • Ensure accuracy and consistency across all documentation and systems

  • Identify, troubleshoot, and escalate delays or discrepancies

  • Coordinate cross-functionally with warehouse, finance, and operations teams

Data, Reporting amp; Process Support

  • Generate reports related to sales activity, procurement status, and order flow

  • Assist leadership in tracking KPIs such as order volume, vendor performance, and turnaround times

  • Maintain organized filing systems and operational documentation

  • Identify opportunities to improve administrative and workflow efficiencies

Competencies/Skills/Abilities:

  • 5+ years of experience in Executive Assistant, Sales Support, Procurement Support, or Operations roles

  • Experience supporting senior leadership

  • Hands-on experience with ERP/CRM systems (e.g., NetSuite, SAP, Salesforce, or similar)

  • Proficiency in Microsoft Office / Google Workspace

  • Strong organizational, multitasking, and time management skills

  • High attention to detail and ability to manage confidential information

Preferred

  • Experience in procurement, supply chain, or distribution environments

  • Familiarity with order processing, purchasing workflows, and inventory coordination

Apply