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Purchasing Admin Assistant Jobs in Indiana (NOW HIRING)

Refreshed Tech

Executive Admin Assistant

Ashley, IN · On-site

$60K/yr

Executive Assistant (Sales amp; Operations Support) Department: Sales Reports to: CEO FLSA Status ... Purchasing Support * Create and manage new purchase orders (POs) aligned with procurement strategy

White Lodging Careers

Purchasing Coordinator

Indianapolis, IN · On-site

$20 - $27/hr

JW Marriott Indianapolis Summary: Assist the overall operations of the Purchasing and Receiving ... Clearsky, Report Safe, Ascend) • Administer established and future policies and procedures for ...

CBS Service

Project Admin

South Bend, IN · On-site

$22 - $30/hr

... * Assist with procurement activities, including organizing lighting information, setting up ... purchasing. * Support project managers with administrative tasks, such as scheduling meetings ...

Aviation Inc.

Loaner Admin

Indianapolis, IN · On-site

$18 - $20/hr

Maintain accurate loaner logs, spreadsheets, and electronic records. * Assist with answering ... Employee Vehicle Purchase & Service Discounts About Tom Wood Group For more than 50 years, the Tom ...

Volkswagen

Loaner Admin

Indianapolis, IN · On-site

$18 - $20/hr

Maintain accurate loaner logs, spreadsheets, and electronic records. * Assist with answering ... Employee Vehicle Purchase & Service Discounts About Tom Wood Group For more than 50 years, the Tom ...

Volkswagen

Loaner Admin

Indianapolis, IN · On-site

$18 - $20/hr

Maintain accurate loaner logs, spreadsheets, and electronic records. * Assist with answering ... Employee Vehicle Purchase & Service Discounts About Tom Wood Group For more than 50 years, the Tom ...

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Purchasing Admin Assistant information

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $30,000 and $45,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with skills in procurement software can earn higher salaries.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Indiana? For Purchasing Admin Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Indiana look for? The top searched job categories for Purchasing Admin Assistant jobs in Indiana are:
What cities in Indiana are hiring for Purchasing Admin Assistant jobs? Cities in Indiana with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Indiana as of June 2026, with employment types broken down into 41% Full Time, 57% Part Time, and 2% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution.

Purchasing Administrator

State of Indiana

Indianapolis, IN

$53K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 25 days ago

State Of Indiana rating

6.8

Company rating: 6.8 out of 10

Based on 186 frontline employees who took The Breakroom Quiz

43rd of 50 rated states

Job description

 Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services:

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation.  We pursue permanency for children and families through reunification, guardianship, and adoption.  Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood.  Our culture is built upon our MVP foundation:


Mission:  Champion Indiana’s future by protecting children and strengthening families with compassion and determination.

Vision: Every child in Indiana thrives in a safe, loving, forever home.

Purpose: Ignite hope.  Cultivate joy.

Salary:

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are: 

  • Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts. 
  • Assist with the reconciliation of purchasing data utilizing procurement systems. 
  • Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues. 
  • Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase. 
  • Negotiate leases, contracts, and service agreements. 
  • Negotiate, execute, and administer contracts, QPA Agreements and amendments. 
  • Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies. 
  • Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued. 
  • Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.   

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

  • Ability to analyze contractual documents, and reports.  
  • Ability to prepare and interpret financial statements and reports.  
  • Ability to apply program requirements into working procedures and priorities. 
  • Considerable knowledge of state procurement policies and methods. 
  • Extensive knowledge of Federal and State procurement rules, regulations, and procedures. 
  • Ability to write specifications and/or prepare contracts for products, services, or equipment. 
  • Working knowledge of computer software systems utilized for procurement and automated accounting procedures. 
  • Ability to analyze and process technical specifications, invitations for bid proposals, and quotations.   
  • Ability to ensure concise and informative reports from technical data and records.  
  • The ability to research and develop new vendor resources.
  • Ability to perform essential functions with or without reasonable accommodation.

A degree is not required.  However, at least 5 - 8 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.  

Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
    • Up to 15 hours of paid community service leave
    • Combined 180 hours of paid vacation, personal, and sick leave time off
    • 12 paid holidays, 14 in election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

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