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Purchasing Admin Assistant Jobs in Indiana (NOW HIRING)

MORryde

Legal & Compliance Administrator

Elkhart, IN · On-site

Review, coordinate, and assist with the negotiation and administration of various legal and ... Non-Disclosure Agreements (NDAs), Warranty Agreements, Customer and Vendor Agreements, Purchased ...

Libs Paving Co Inc

Office Administrator

Floyds Knobs, IN · On-site

$18 - $22/hr

... purchasing, and data entry functions. Essential Duties and Responsibilities * Answer and direct ... Greet and assist visitors entering the office. * Maintain office kitchen and breakroom cleanliness.

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Purchasing Admin Assistant information

What are the 4 types of purchasing?

In purchasing roles such as a Purchasing Admin Assistant, the four main types of purchasing are routine purchasing for everyday items, strategic purchasing for long-term investments, emergency purchasing for urgent needs, and capital purchasing for large, expensive assets. Understanding these types helps in managing procurement processes effectively and ensuring the right procurement strategies are applied for different needs.

What is the meaning of purchase?

In the context of a Purchasing Admin Assistant role, a purchase refers to the act of acquiring goods or services for a company, typically involving processing orders, managing supplier relationships, and ensuring timely delivery. It is a key part of procurement and inventory management processes within the job. Familiarity with purchasing software and procurement procedures is often required.

What do you mean by purchasing?

Purchasing in the context of a Purchasing Admin Assistant refers to the process of acquiring goods or services needed by a company. It involves tasks such as sourcing suppliers, negotiating prices, and processing purchase orders using procurement systems. The role requires attention to detail and knowledge of supply chain procedures.

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What is purchasing called?

Purchasing is the process of acquiring goods or services for a company, often managed by a Purchasing Admin Assistant or procurement team. It involves activities such as supplier selection, order placement, and contract management to ensure the organization’s needs are met efficiently.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Indiana? For Purchasing Admin Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Indiana look for? The top searched job categories for Purchasing Admin Assistant jobs in Indiana are:
What cities in Indiana are hiring for Purchasing Admin Assistant jobs? Cities in Indiana with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Indiana as of June 2026, with employment types broken down into 99% Full Time, and 1% Part Time. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Estimating Assistant Subcontractor Outreach Caller

RAFFERTY CONSTRUCTION INC

Franklin, IN • On-site

Full-time

Medical, Vision, Retirement, PTO

Posted 21 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off
  • Vision insurance

Job Summary
We are seeking a reliable and detail-oriented individual to join our estimating team as a Subcontractor Outreach Caller. This role is focused on making outbound calls to subcontractors throughout the day to gather interest, availability, and project-specific information, followed by accurate data entry into our internal spreadsheets and systems, as well as entering Purchase Orders, Change Orders, and various other admin duties. This is NOT a sales call position.
Key Responsibilities
  • Make high-volume outbound calls to subcontractors and suppliers to request bids, confirm scope, check availability, and follow up on outstanding quotes
  • Clearly communicate project details and bid requirements over the phone
  • Accurately document all call outcomes, pricing information, subcontractor responses, and notes in Google spreadsheets and company databases
  • Maintain organized records of subcontractor contacts, bid statuses, and communication history
  • Assist with basic follow-up emails when needed
  • Enter Purchase Orders, Change Orders and any other duties the Project Manager and Estimators may need
Qualifications
  • Strong verbal communication skills and clear, professional phone presence
  • Comfortable making repetitive outbound calls throughout the workday
  • Excellent attention to detail and data entry accuracy
  • Proficient in Google Sheet (sorting, filtering, basic formulas)
  • Ability to work independently and stay focused in a structured, task-oriented environment
  • Previous experience in cold calling, telemarketing, inside sales, or construction-related administrative roles is a plus (but not required)
Ideal Candidate You are organized, persistent, comfortable on the phone, and take pride in keeping information accurate and up-to-date. This is a great entry-level or steady role for someone who enjoys straightforward, process-driven work in the construction industry.
If you are reliable, have a strong work ethic, and are looking for consistent daily responsibilities, wed like to hear from you!