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Purchasing Admin Assistant Jobs in Indiana (NOW HIRING)

Everlight Solar

Finance Assistant

Indianapolis, IN · Remote

$30K - $40K/yr

... administer accounting operations in compliance with legal requirements. You will also perform ... facilitating purchases, etc. * Perform routine calculations to produce analyses and reports as ...

padnos

Admin Service Rep I

Elkhart, IN · On-site

$16.25 - $21/hr

Responsibilities also include purchasing incoming metals, recording weights, and coordinating the ... Rotating Schedule ) * 1st Shift Responsibilities * Assist with coordination of shipping and ...

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Purchasing Admin Assistant information

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing administrator make?

The average salary for a purchasing administrator typically ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in procurement software and negotiation are often valued in this role.

What does a purchasing administrative assistant do?

A purchasing administrative assistant supports the procurement process by preparing purchase orders, maintaining supplier records, and tracking deliveries. They often use office software and procurement systems to ensure timely and accurate purchasing activities, assisting the purchasing or procurement team in daily operations.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

How much does a purchasing assistant earn?

A purchasing assistant typically earns between $30,000 and $50,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants or those in senior positions can earn higher salaries. Skills in procurement software and negotiation can also influence compensation.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals, with salaries exceeding $70,000 annually in some regions. Specialized skills, such as proficiency in project management tools or industry-specific knowledge, can also lead to higher compensation.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Indiana? For Purchasing Admin Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Indiana look for? The top searched job categories for Purchasing Admin Assistant jobs in Indiana are:
What cities in Indiana are hiring for Purchasing Admin Assistant jobs? Cities in Indiana with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Indiana as of June 2026, with employment types broken down into 41% Full Time, 57% Part Time, and 2% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution.

Special Services Instructional Assistant

Clay County School System

Brazil, IN

Other

Posted 13 hours ago

Job description

CLAY COMMUNITY SCHOOLS
JOB DESCRIPTION
JOB TITLE:                              PARAPROFESSIONAL (Instructional Assistant)
CLASSIFICATION:                    Classified
CERTIFICATION:                      60 hrs of College Credit or Successful Completion of Praxis ParaPro Test
REPORTS TO:                          Building Principal
TERM OF EMPLOYMENT:        At-Will
LENGTH OF TERM:                  180 Days
This job description includes:  1) Instructional Assistants; 2) Remediation/Tutor Aides; 3) Prime Time Assistants; and, 4) Office Assistants.
SUMMARY:  Assists the teacher and principal in meeting the needs of students and staff by performing any combination of the following tasks:
ESSENTIAL FUNCTIONS (Other duties may be assigned)
  • Discusses assigned teaching area with the teacher or administrator to coordinate instructional efforts
  • Sets up, operates and cares for appropriate equipment
  • Assists students, individually or in groups, with lesson assignments to present or reinforce learning concepts
  • Conducts individual and small group instruction as appropriate
  • Assists with supervision of students and helps monitor student discipline
  • Prepares lesson plans for substitute instructional assistant in the event of a planned absence
  • Helps teacher and/or substitute teacher maintain routine and assists as needed
  • Initiates behavior modification when necessary for students, using charts, rewards, etc.
  • Communicates with parents in a positive manner
  • Assists with clerical duties:  types (tests, purchase orders), copies, laminates, organizes and updates files, records and mainstream lists, records attendance, checks assignments, etc., as appropriate for program and specific assignment
  • Helps plan and prepare hall and classroom bulletin boards and other classroom learning displays, as appropriate
  • Helps students with clothes, toilet routines, lunch, snack and cleanup routines, as needed
  • Attends school staff meetings and training sessions
  • Incorporates new instructional methods and/or strategies
  • Participates in and contributes to a process of continual professional improvement
  • Adapts and modifies curriculum materials as appropriate
  • Helps with activities such as:  reading to students as needed, reviewing for tests, assisting teacher with plays and special activities, chaperoning field trips, may also be involved in job coaching
  • Assists teacher in monitoring assignment sheets as identified for specific students
  • Serves as liaison between student, teacher or administrator
  • Shares insights with the teacher concerning a pupil's needs or concerns
  • Maintains confidentiality
  • Maintains a regular and reliable level of attendance in order to perform and complete duties
  • Performs other duties as assigned by Principal
 
QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/CERTIFICATION/LICENSES:
High School Diploma or GED and 60 hours of college credit or successful completion of Praxis ParaPro Test
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals; ability to utilize effective communication skills and proper grammar in reports and correspondence; ability to speak effectively with supervisors, students, parents, and other employees
MATHEMATICAL SKILLS:
Ability to work with and apply mathematical concepts and the ability to complete routine arithmetical calculations
REASONING ABILITIES:
Ability to solve practical problems and deal with a variety of abstract and concrete variables; ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
OTHER SKILLS AND ABILITIES:
Ability to use machines, tools, equipment and work aids which are commonly associated with this type of work
PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to talk, see and hear.  The employee frequently is required to:  stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; and, taste or smell.  Specific vision abilities required by this job include:  close vision; distance vision; color vision; peripheral vision; depth perception; and, the ability to focus.  The employee must frequently lift and/or move up to 10 pounds and occasionally must lift and/or move up to 30 pounds.
WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.
 





































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